Privacy Policy

Last updated: 20 January, 2025

Policy Overview

This Privacy Policy explains how Clockdiary Solutions private Limited and its subsidiaries and affiliates (“Clockdiary,” “we,” or “us”) collect, use, and disclose information about you when you use our software platform, add-ons, tools, and other online products and services that link to this Privacy Policy (collectively, our “Services”), engage with us on social media, or otherwise interact with us.

Please read this Privacy Policy and all applicable terms of our Agreement carefully before you begin using the Services. By accessing or using the Services or registering for an account, you confirm that you accept and agree to be bound by the terms of the Agreement. You further consent to and authorize us to collect, process, use, retain, disclose, and transfer your Personal Data as outlined in this Privacy Policy. If you do not agree to the terms of the Agreement in its entirety, you are not authorized to access or use the Services, and you must refrain from doing so.

We reserve the right to update or change this Privacy Policy at any time to reflect changes in our practices or legal obligations. When changes are made, we will notify you by updating the “last updated” date at the top of this Privacy Policy. In certain instances, we may also provide additional notice, such as through a notification on our website or via email. We encourage you to regularly review this Privacy Policy to ensure you remain informed about how your Personal Data is handled. Your continued use of the Services following the posting of any changes signifies your acceptance of those changes and your agreement to the revised Privacy Policy. If you disagree with any part of the updated Privacy Policy, you must stop using the Services immediately.

If you have any questions, comments, requests, or concerns related to this Privacy Policy or our privacy practices, or if you would like to opt out of future communications or exercise your other privacy-related rights, please feel free to contact us at:

1. Contact Information 

If you have any questions, comments, requests, or concerns related to this Privacy Policy or our privacy practices, or if you would like to opt out of future communications or exercise your other privacy-related rights, please feel free to contact us at:

General Contact Information:

Email: privacy@Clockdiary.com 

Address: 

Clockdiary Solutions Private Limited 

1059, KSM Road Town, 

KSM Rajpura, Rajpura, 

Patiala – 140401, 

Punjab, India 

We are here to address your concerns and provide assistance with any privacy-related inquiries.

2. Applicability and Eligibility

We are required to process your Personal Data to operate our organization and deliver our Services effectively. By accepting the Agreement, you confirm that you have read and understood this Privacy Policy, including how and why we use your Personal Data. If you do not agree with the collection or processing of your Personal Data as outlined in this Privacy Policy, you should refrain from using the Services. 

Please note that Clockdiary is not responsible for the content, privacy policies, or practices of any third-party organizations or services that interact with our platform. We strongly recommend that you review the privacy policies of such third-party organizations before engaging with their services or content through our platform.

3. Personal Data We Collect 

As used in this Privacy Policy, the term “Personal Data” refers to any information related to an identified or identifiable individual. This includes information that specifically identifies an individual, such as their name, address, telephone number, mobile number, email address, credit card number, bank account information, identification number, location data, or online identifiers, as well as information about the individual’s activities that is directly linked to them. 

Personal Data does not include aggregate data, which refers to data collected about the use of the Services or groups of users where an individual’s identity cannot be discerned and all Personal Data has been removed. This Privacy Policy does not restrict or limit our use of aggregate data. 

We process the Personal Data we collect about you based on several legal grounds, including the following: 

  • Consent: You have provided your consent to process your Personal Data for a specific purpose. 
  • Contractual Obligations: The processing is necessary to fulfill our contractual obligations to provide the Services, as outlined in our Terms of Service. 
  • Legal Compliance: The processing is necessary to comply with legal obligations, court orders, or to exercise or defend legal claims. 
  • Vital Interests: The processing is necessary to protect your vital interests or those of others. 
  • Public Interest: The processing is necessary to perform a task carried out in the public interest. 
  • Legitimate Interests: The processing is necessary for the legitimate interests of Clockdiary or a third party, such as visitors, users, or partners, unless those interests are overridden by the need to protect your Personal Data. 
  • Expressly Made Public: You have expressly made the information public. 

Where we rely on your consent to process your Personal Data, we will obtain clear, opt-in consent. You may withdraw your consent at any time by contacting us at privacy@Clockdiary.com. 

Where we rely on legitimate interests, we ensure that the processing is necessary for the relevant interests and that there are no overriding reasons to protect your Personal Data that would prevent such processing. 

Information We May Collect About You 

Account Information 

You may register for an account with us (a “Services Account”). While registration is not required to use all features of our Services, registering a Services Account provides access to specific areas and features of the platform that require registration. In connection with your registration, we may collect certain information about you, which may include Personal Data as well as other details such as a username and password. 

To register for a Services Account, we may collect the following information: 

  • Your first and last name. 
  • Email address. 
  • Company size. 
  • Password. 
  • Phone number (optional). 
  • Skype handle (optional). 
  • Photo (optional). 

To register your organization for a Services Account, we may collect the following information: 

  • Organization name. 
  • Team size. 
  • Currency preferences. 
  • Logo (optional). 
  • Preferred settings. 
  • Team members’ email addresses and roles. 
  • Information related to job offerings, desired roles, skills, and experience shared through Clockdiary Talent or other relevant features. 
Payment Transaction Information 

We may collect information related to payments made through the Services. To complete payment transactions, you may need to provide the following: 

  • Credit or debit card number. 
  • Card expiration date. 
  • CVV code. 
  • Billing address. 
  • ACH bank information. 
  • Your name and billing, delivery, or shipping address. 

Please note that payment transactions are handled by our Service Providers. Clockdiary does not store or process your credit card or other financial account information. You are subject to the privacy policies and terms and conditions of these Service Providers when making payments through their systems. We encourage you to review their privacy policies and terms before using their services. 

Task Information 

When using the Services, we may collect certain information about the inputs you provide, which could include Personal Data. Examples include: 

  • Comments. 
  • Attachments. 
  • Daily stand-ups and other user-generated content. 
Information You Provide to Us 

We collect information that you provide directly to us. This includes: 

  • Account Registration: When you register for an account, you must accept our Privacy Policy and Terms and Conditions. This is a mandatory step to use our Services, and we maintain records of your agreement for compliance and audit purposes. Without this acceptance, registration cannot be completed. 
  • Newsletter Subscription (Optional): You may choose to subscribe to our newsletter during or after registration. If you subscribe, we collect your email address and maintain records of your subscription preferences. Subscribing to the newsletter is entirely optional, and you can manage your preferences or unsubscribe at any time using the link provided in our emails. 
Correspondence Information 

We do not share or sell Personal Data to other organizations for commercial purposes. If you do not wish to receive communications from us in the future, you may: 

  • Follow the unsubscribe instructions included in any email correspondence. 

If you provide your postal address, you may receive occasional mailings with information about new products, services, or events. You can opt out of these mailings by contacting us at privacy@Clockdiary.com. 

Please note that requests to remove your contact information may take some time to process. However, we may still contact you with important announcements or notifications regarding the Services as necessary. 

Support Information 

You may provide information to us via a support request submitted through the Services. This information will be used solely to assist you with your support request. We ask that you refrain from submitting any confidential or sensitive information through support requests that you do not wish our Service Providers to access or use in the future. 

Form Information 

We may use forms within the Services to request certain information from you, such as your contact details, to assist with inquiries or service requests. These forms may collect Personal Data to ensure we can provide the necessary support and services. 

User Contributions 

You may provide information for posting on public areas of the Services or for transmission to other users or third parties (collectively, “User Contributions”). Your User Contributions are shared and transmitted at your own risk. We cannot guarantee that unauthorized individuals will not view your User Contributions. Please exercise caution when sharing personal information in public or shared spaces. 

Public Information 

We may collect information about you from publicly available sources. Information you make publicly accessible in open forums, such as on social media, may be considered public information for the purposes of this Privacy Policy and may be accessed and collected by us. Please note that content or information you share with or provide to third parties using the Services is neither private nor confidential. Clockdiary is not responsible for any content or information you post or share with third parties. If you wish to keep certain information private, avoid sharing it in public or open forums. 

Special Categories of Personal Data 

Clockdiary does not collect special categories of Personal Data. This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, health, genetic, or biometric data. 

4. Information Collected Automatically 

We use automatic data collection and analytics technologies to gather aggregate and user-specific information about your device, domain name, usage patterns, communication data, and the resources you access and use on the Services. This may include: 

  • IP address. 
  • Browsing and navigation patterns. 
  • Communication data and interaction history. 

The information collected is used to analyze trends, improve our Services, and enhance your user experience. 

We generally process information collected automatically on the legal basis of our legitimate interests in monitoring and assessing the use of our Services. In cases where consent is required for specific types of processing, we will rely on your consent as the legal basis. 

Information We Collect Automatically Through Your Use of the Services 

Internet Browser 

When you access our Services, your Internet browser automatically transmits certain types of information. As you navigate through our platform, we, along with our third-party Service Providers (as defined below), may use automated technologies to collect a variety of data about your device, browsing behavior, and interactions with our Services. 

A non-exhaustive list of the types of information we may automatically collect includes: 

  • Network or Internet Protocol (IP) Address: The unique address associated with your Internet connection. 
  • Browser Type: The type and version of the browser you are using (e.g., Chrome, Safari, Firefox, Microsoft Edge). 
  • Operating System: The operating system running on your device (e.g., Microsoft Windows, MacOS, iOS, Android). 
  • Internet Service Provider: The name of your service provider (e.g., Airtel, Jio, or BSNL) and domains used by these providers. 
  • Device Identifiers: Unique identifiers for your device, such as Apple IDFA or Android Advertising ID. 
  • Device Settings: Information about your device’s configurations and capabilities. 
  • Browser Settings: Details about how your browser is configured to interact with the Services. 
  • Web Pages Visited: The specific pages you visit on our platform. 
  • Referring and Exit Pages: Websites or Services you visited before or after accessing our platform. 
  • Content and Advertisements: Information about the content and advertisements you accessed, viewed, forwarded, or clicked on. 
  • Location Information: General or precise location data based on your IP address or device settings. 

This automatically collected information is used to improve and personalize your experience on the platform. For example, it allows us to identify popular content, enhance performance, and offer tailored recommendations. You may adjust your browser settings to refuse cookies or notify you when cookies are being sent. However, some features of the Services may not function properly without cookies. 

We and our Service Providers may use this anonymous information to: 

  • Provide better service to users and enhance user experience. 
  • Tailor the platform based on your preferences and behavior. 
  • Compile and analyze usage statistics and trends. 
  • Monitor the platform’s activity, reliability, and performance. 
  • Manage and improve our platform to better serve your needs. 

This information is not combined with Personal Data unless explicitly stated. 

Geo-Location Information 

If you access our Services via a mobile device or application, you may be asked to share precise geo-location data (e.g., GPS-level location) with us. This location information may include: 

  • Latitude and longitude coordinates of your physical location. 
  • Data about locations you visit while accessing the Services. 

This data is used to enhance and customize your experience, such as by providing location-specific content or recommendations. If you agree to share this information, you can manage or disable location-sharing at any time through your device’s privacy settings or the application settings. 

Information Collected by and From Social Media Services and Third-Party Platforms 

Users can engage with our content through social media platforms or other third-party services, such as Facebook, LinkedIn, Twitter, and similar integrations or plug-ins. When you interact with our Services through these platforms, you may allow us to collect certain information from your social media profile or account. 

This information may include, but is not limited to: 

  • Personal Identifiers: Name, email address, profile photo, gender, and birthday. 
  • Location Data: General location based on your social media profile or account settings. 
  • Social Media ID: Unique ID associated with your third-party platform account. 
  • User Files: Photos, videos, or other media you share or allow access to. 
  • Social Connections: Your list of friends, followers, or connections. 
  • Engagement Data: Posts, likes, shares, or other interactions with our content. 

Please note that any information shared via third-party platforms is subject to their respective privacy policies. We encourage you to review those policies to understand what information may be shared and how you can manage your sharing preferences. 

Clockdiary is not responsible for the data practices of these third-party platforms. Information shared in public or open forums through social media or third-party plug-ins is neither private nor confidential. Avoid sharing sensitive or confidential information through these channels if you do not want it to be publicly accessible. 

Analytics Information 

We use data analytics to ensure site functionality and improve the quality of our Services. Our mobile analytics software helps us understand how the Services function on your device. This software may collect information such as how frequently you use the Services, user behavior within the app, aggregated usage, performance metrics, error reports, debugging data, and the source from which the Services were downloaded. This information is not linked to any Personal Data you submit within the application and is used solely to enhance the user experience. 

Log File Information 

When you use our Services, we may collect log file data, which includes: 

  • Your IP address. 
  • Browser type and version. 
  • Access times and date. 
  • Operating system details. 
  • Domain names of your Internet service provider. 
  • Referring and exit web pages. 
  • Pages visited on the Services. 
  • Your location data. 
  • Mobile carrier information. 
  • Device details (e.g., device and application IDs). 
  • Search terms used within the Services. 
  • Cookie data and browsing patterns. 

Log file data is received when you interact with our platform, such as visiting our website, signing into your account, or opening email notifications. This data is used to deliver, customize, and improve the Services and the content we provide to you. We may link log file data to other information collected through the Services to better understand and serve your needs. 

Information Collected by Desktop Applications (Windows, Mac, Linux) 

When using our desktop applications, we may collect specific activity data, including: 

  • Screenshots of your active tasks or projects. 
  • Applications currently in use. 
  • Web URLs visited. 
  • Duration of active time. 
  • Mouse activity (whether it is moving or stationary). 
  • Operating system details. 
  • Task and project names. 
  • Time spent on specific tasks. 
  • Browser version and activity. 
  • Keyboard usage (active/inactive, without recording keystrokes). 

Note: Clockdiary is not a keylogging program and does not record or store keystrokes. Screenshots are securely uploaded via SSL over HTTPS (port 443) to Azure blob storage and are never passed through our servers. Data such as activity seconds and worked seconds are uploaded approximately every 10 minutes via a secure queue. Screenshots are stored in an obfuscated format on Azure’s servers to ensure privacy and security. 

Cookies 

We may automatically collect certain data using cookies and similar storage technologies. Cookies are small files or data packets stored on your device that capture information about your interactions with the Services. This may include: 

  • Your IP address. 
  • Browser type and version. 
  • Operating system details. 
  • Web pages visited on our platform. 

We use cookies to improve the functionality and performance of our Services, enhance your user experience, and deliver tailored content. Cookies can be categorized as: 

  • Session Cookies: Temporary cookies that expire when you close your browser. 
  • Persistent Cookies: Stored on your device until manually deleted or they expire. 

You can manage your cookie preferences through your browser settings, where you can block, manage, or delete cookies. For more information, visit www.allaboutcookies.org. Note that disabling cookies may affect the functionality of some areas of the Services. 

Certain information, such as your IP address, may be stored in Service Provider logs for extended periods. This data is used to improve the overall performance and user experience of our Services. 

5. How Clockdiary Shares Your Personal Data 

We use the information we receive about you as described in this Privacy Policy. The processing of your Personal Data is generally based on our legitimate interests in providing and maintaining the functionality of our Services. Where necessary, we may also rely on alternative legal bases, such as your consent for specific types of processing or the performance of a contract. Clockdiary does not share, sell, rent, or otherwise disclose your Personal Data to third parties without your consent or another valid legal basis permitted by law. 

We share your information in the following circumstances, based on the legitimate interests of providing the requested Services: 

Service Providers 

We engage third-party Service Providers to support our business operations and provide the Services. These Service Providers perform tasks such as: 

  • Receiving, processing, and fulfilling orders. 
  • Encrypting and securing credit card data. 
  • Processing payments. 
  • Providing technical support. 
  • Facilitating product reviews. 
  • Delivering comparative performance data related to our Services. 

The information shared with Service Providers may include data you provide to us and data we collect through cookies, web beacons, and log files, which may include Personal Data. These third parties are granted only limited access to your information and are required to use it solely to perform their designated tasks on our behalf. 

We may disclose your Personal Data to Service Providers under the following circumstances: 

  • To contractors who support our business operations (e.g., fulfillment services, delivery services, financial institutions, or technical support). These third parties must agree to treat your Personal Data in accordance with this Privacy Policy and use it only for the purposes specified by us. 
  • As part of a sale, assignment, merger, or transfer of our business or its assets, provided the recipient agrees to treat your Personal Data in accordance with this Privacy Policy and use it for the same purposes. 
  • To comply with law enforcement requests, applicable laws, court orders, or government regulations. 

Business Transactions 

In the course of our operations, Clockdiary may engage in business transactions such as the purchase or sale of other businesses or their assets, mergers, acquisitions, reorganizations, or bankruptcies (“Business Transactions”). 

Your information, including Personal Data, may be included among the assets sold or transferred as part of a Business Transaction. These transactions are necessary for the continued development and long-term success of our organization. If your Personal Data is transferred as part of such a transaction, the recipient will be required to handle your data in compliance with this Privacy Policy and applicable laws. 

If you have any questions or concerns about how we share your Personal Data, feel free to contact us at privacy@Clockdiary.com. 

Safety and Lawful Requests 

Clockdiary may disclose user information when required by lawful requests such as subpoenas, court orders, or in compliance with applicable laws. We only disclose user information if we have a good faith belief that the request from law enforcement or private litigants meets the relevant legal standards. 

We may share your information under the following circumstances: 

  • To comply with applicable laws and regulations. 
  • To protect our interests, property, or rights. 
  • To prevent fraud or other illegal activities conducted through the Services or using our name. 
  • To ensure the safety of any individual. 

This may involve sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Policy limits any legal defenses or objections you may have to a third party’s request, including requests from government agencies. 

Social Gatherings 

If your business or organization schedules a conference, event, or meeting through our Services, we may share your Personal Data with event organizers. This data is used only to facilitate the organization of the event. 

We use return email addresses to respond to inquiries or messages received from you. Your email address will not be used for any other purpose or shared with third parties for direct marketing purposes. Additionally, we may use your IP address to help protect Clockdiary and our Service Providers from fraud. 

Employment Opportunities 

If you submit a resume or application for employment opportunities through Clockdiary, your information will be used exclusively in connection with evaluating your application for current or future staffing needs. We may also share your application details with our business partners or affiliates who have staffing requirements for which you may be qualified. 

As part of the talent evaluation process, Clockdiary may collect the following: 

  • Your profile and resume. 
  • Profile assets, such as certifications or portfolios. 
  • Job postings you apply for. 
  • Messages and other correspondence related to your application. 

This information is used solely for recruitment purposes and shared only as necessary. 

Other Purposes 

Clockdiary may disclose your Personal Data when necessary to: 

  • Comply with subpoenas, court orders, or legal processes. 
  • Cooperate with law enforcement or government agencies. 
  • Establish or exercise our legal rights. 
  • Protect the property, safety, or rights of our company, employees, contractors, vendors, suppliers, and customers. 
  • Defend against legal claims. 
  • Assist with internal or external investigations. 
  • Comply with or as otherwise permitted by law. 

In connection with the potential sale, merger, or reorganization of Clockdiary or the sale of our assets, your information may be included among the assets transferred. 

Aggregated Non-Personal Data 

Clockdiary may disclose aggregated, non-personal data collected through the Services. Such data does not identify any individual and is shared without restriction. For example, we may share demographic information with business partners, but this data will always be aggregated and de-personalized to ensure that no Personal Data is revealed. 

6. Your Rights and Choices 

Clockdiary is committed to ensuring that all individuals are provided with the rights mandated by their governing jurisdiction. The specific rights available to you may vary depending on the laws applicable in your location, and not all rights discussed in this Privacy Policy will apply universally. 

You may have certain rights regarding the information we process about you. If you wish to manage, change, restrict, or delete your Personal Data, you can do so by contacting us at privacy@Clockdiary.com. Upon request, we will confirm whether we hold any of your Personal Data. In specific circumstances, you may also have the right to: 

  • Restrict or limit how we process your Personal Data. 
  • Request the deletion of your Personal Data. 
  • Obtain a copy of your Personal Data in a commonly accessible format. 

Rights Under GDPR 

If you are a data subject residing in the European Union (EU) or in jurisdictions with similar data protection laws, the following rights may apply: 

  • Right to Access (GDPR, Article 15): You can request access to your Personal Data and obtain a copy of the information we hold about you. 
  • Right to Rectification (GDPR, Article 16): You can request corrections to any inaccurate or incomplete information we hold about you. 
  • Right to Erasure (GDPR, Article 17): You can request the deletion of your Personal Data, subject to specific legal exceptions. 
  • Right to Restrict Processing (GDPR, Article 18): You can request that we restrict the processing of your Personal Data under certain circumstances. 
  • Right to Object (GDPR, Article 21): You can object to the processing of your Personal Data for reasons related to your particular situation. 
  • Right to Data Portability (GDPR, Article 20): You can request that we transfer your Personal Data to you or another controller in a structured, commonly used, and machine-readable format. 
  • Right to Lodge a Complaint (GDPR, Article 77): You can file a complaint with the appropriate data privacy authority. 

For a list of Supervisory Authorities in the EU, visit: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm. 

If you need assistance with your rights, please contact us at privacy@Clockdiary.com. We will review and respond to your request in accordance with applicable laws. 

Exceptions to Your Rights 

In some cases, our ability to uphold your rights may depend on our obligations to: 

  • Process your information for security, safety, or fraud prevention. 
  • Comply with regulatory or legal requirements. 
  • Fulfill contractual obligations required to provide the Services you have requested. 

Where these exceptions apply, we will provide specific details in our response to your request. 

  • Objections to Legitimate Interests or Public Interest Processing: If we process your data based on our legitimate interests or the public interest, you may object to this processing. If your objection is valid, we will cease processing your data unless we demonstrate compelling legitimate grounds or a legal requirement to continue. 
  • Direct Marketing: You can object to our use of your data for direct marketing purposes by using the “unsubscribe” link provided in marketing communications or by updating your account settings. 
  • Withdrawing Consent: If you have provided consent for specific data processing activities, you may withdraw your consent at any time by contacting us at privacy@Clockdiary.com. Withdrawal of consent does not affect the validity of data processing performed prior to the withdrawal. 

Employment and Contractor Data Access 

  • Employees: If you use Clockdiary as an employee, your employer has direct access to your data. 
  • Independent Contractors: If you use Clockdiary as a contractor, the entity or individual with whom you have contracted will have direct access to your data. 

Clockdiary employees may access your data for purposes such as software testing, improving our platform, notifying you of changes to our Services, or fulfilling the purposes for which the data was provided. For additional details, see our Terms of Service. 

If you no longer wish to use the Services or receive service-related messages (except for legally required notices), contact us at privacy@Clockdiary.com for assistance. 

Access to the Information We Have Collected About You 

Clockdiary provides various tools and settings within the Services to enable you to access, correct, delete, or modify the personal data associated with your account. If you wish to exercise any of these rights or have specific questions about the data we have collected about you, you can contact us at privacy@Clockdiary.com. 

You can request to review the type, nature, and accuracy of the information we hold about you. If you find inaccuracies in your data or wish to update or modify certain details, we will accommodate your request to the extent possible under applicable laws. Additionally, if you wish to delete your personal data, opt out of specific uses of your information, or withdraw previously granted consent, we encourage you to contact us with your request. 

It is important to note that if you choose to delete your data or opt out of its collection and use, this may impact your ability to access certain features of the Services. In some cases, the Services may no longer be available to you. We will inform you of any limitations this may impose as part of the process. 

Data Retention 

Clockdiary retains your information only as long as it is necessary for the purposes outlined in this Privacy Policy, or as required to provide the Services to you. Below are some scenarios in which we may retain your data: 

  • Account Activity: We will retain your data while your account is active or while it is necessary to deliver the Services. 
  • Legal Compliance: Certain information may be retained to comply with legal obligations, such as tax or revenue laws, to respond to disputes, or to enforce our agreements. 
  • Internal Analysis: Log files and other data may be retained for a limited period for purposes such as improving functionality, monitoring site safety, and conducting performance analysis. 
  • Backup and Archival: Following the termination or deactivation of your Services Account, we may retain your information and content for a commercially reasonable period for purposes such as backups, audits, or archives. 

We may delete your personal data from our systems in accordance with a structured data retention plan. Certain log files and usage data may be retained longer if required for site security, functionality improvements, or to comply with applicable regulations. 

Opting Out of Communications from Us 

You may opt out of receiving specific types of communications from Clockdiary by following the unsubscribe instructions provided in our emails or by contacting us at privacy@Clockdiary.com. 

Opting out applies primarily to non-essential communications, such as marketing emails or promotional messages. However, there are certain essential Service-related communications that you cannot opt out of, including but not limited to: 

  • Account Verification: Notifications related to verifying your account or changes to your account information. 
  • Feature Updates: Alerts regarding new features, changes, or updates to the Services. 
  • Technical and Security Notices: Important messages related to the security or functionality of the Services. 

If you choose to opt out of promotional communications, your preference will be honored promptly. However, essential Service-related communications will continue to ensure uninterrupted access to and functionality of the platform. 

Do Not Track 

At this time, Clockdiary does not support or respond to “Do Not Track” (DNT) signals sent by web browsers, mobile devices, or other mechanisms. While DNT is an industry-standard concept designed to inform websites of a user’s preference not to be tracked, there is no uniform implementation of this standard. 

Additionally, third parties may collect information about your online activities over time and across various websites and services when using our platform. This may include: 

  • Analytics providers. 
  • Advertising networks. 
  • Social media platforms integrated into our Services. 

We encourage users to review the privacy policies of any third-party services they interact with while using Clockdiary to understand how these entities process your data. 

If you have further questions about accessing your data, data retention, opting out, or how Clockdiary handles “Do Not Track” requests, please contact us at privacy@Clockdiary.com. We will make every effort to respond promptly and address your concerns in compliance with applicable laws. 

7. Data Security 

At Clockdiary, the security of your personal data is our top priority. We employ advanced measures to safeguard the privacy, accuracy, and reliability of your information, ensuring it is protected from unauthorized access, misuse, alteration, and destruction. These measures include encryption protocols, 24/7 system monitoring, and regular security audits to maintain a high standard of protection in line with industry best practices. 

While no system can guarantee absolute security, we are committed to minimizing risks and continuously enhancing our security infrastructure. We work diligently to stay ahead of emerging threats by adopting cutting-edge technologies and conducting frequent assessments of our systems and procedures. 

Your Role in Maintaining Security 

To further protect your information, we encourage you to take proactive steps: 

  • Use a strong, unique password for your Clockdiary account. 
  • Keep your login credentials confidential and avoid sharing them with anyone. 
  • Sign out of your account after use, especially when accessing it on shared devices. 
  • Ensure your devices are secured with updated software and antivirus programs. 

If we detect unauthorized access or suspicious activity on your account, we reserve the right to temporarily suspend access or take other necessary actions to prevent misuse. This proactive approach ensures the continued security of your account and data. 

Working with Trusted Partners 

We collaborate with trusted Service Providers who implement strict physical, electronic, and procedural safeguards to protect your data. Access to your information is restricted to authorized personnel and providers who perform legitimate business functions on behalf of Clockdiary. 

While we strive to maintain the highest security standards, we understand that the nature of the Internet involves certain inherent risks. Our commitment is to continuously improve our systems and practices to mitigate these risks and provide you with a secure experience. 

8. Data Protection Responsibilities 

If you act on behalf of a company that processes Personal Data or provide Clockdiary with Personal Data of individuals, you are considered the data controller, and Clockdiary operates as the data processor. As a data controller, you bear responsibility for protecting the Personal Data you process and ensuring compliance with all relevant legal requirements when using our Services. 

Your responsibilities as a data controller include: 

  •     Adhering to applicable data protection and privacy laws that govern the use of Personal Data. 
  •     Protecting the Personal Data you provide to Clockdiary as the data processor. 
  •     Establishing and maintaining a written agreement with Clockdiary governing the details of data processing. 

Clockdiary offers a comprehensive Data Processing Agreement to help support your compliance with these legal obligations. For more details about our Data Processing Agreement, please contact us at privacy@Clockdiary.com. 

By using the Services, you agree to fulfill your responsibilities as a data controller and ensure that all data you provide complies with applicable laws and is processed appropriately. 

If you have further questions about data security or protection responsibilities, please reach out to us at privacy@Clockdiary.com. 

9. Children and Data Collection 

Clockdiary’s websites and Services are intended for general audiences and are not directed toward children under the age of 18. Individuals under the age of 18 are prohibited from using the Services. If you are under 18, you should not provide any information through our platform or Services. 

Clockdiary does not knowingly collect Personal Data from children or minors. If we or our Service Providers become aware that a child under 18 has provided Personal Data without parental consent, we will take steps to delete such information from our databases. 

If you have any questions or concerns about Personal Data that may have been submitted by a child, please contact us at privacy@Clockdiary.com. 

10. Enforcement 

Clockdiary employs a self-assessment approach to ensure compliance with this Privacy Policy. We periodically verify that this Privacy Policy is accurate, comprehensive for the information it covers, prominently displayed, fully implemented, accessible, and in alignment with applicable privacy principles, including those outlined by the EU and other international standards. 

We encourage individuals to raise any concerns or complaints using the contact information provided in this Privacy Policy. Clockdiary will investigate and attempt to resolve any disputes regarding the use or disclosure of Personal Data in accordance with these principles. 

If a concern or dispute cannot be resolved through our internal processes, we are committed to engaging in a dispute resolution process using an independent third-party mechanism. This ensures that complaints are addressed fairly and transparently. 

If you have questions or need to raise a concern regarding this Privacy Policy, please contact us at privacy@Clockdiary.com, and we will address your issue promptly. 

11. Updates 

Clockdiary may update this Privacy Policy periodically, and we encourage you to review it each time you use our Services. The most current version of this Privacy Policy will govern how we handle your information and will always be available at https://clockdiary.com/privacy-policy. If you would like to review prior versions of the Privacy Policy, you may contact us at privacy@Clockdiary.com. 

For any material changes to this Privacy Policy, we will notify you by posting a prominent notice on the Services or by sending you an email to inform you of the updates. Your continued use of the Services after the changes take effect constitutes your acceptance of the updated Privacy Policy. 

If you have any questions about this Privacy Policy or the updates, feel free to reach out to us at privacy@Clockdiary.com. Let me know if further refinements are needed!