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Time Tracking Features Every Agency Needs

Discover essential time tracking features every agency needs to boost productivity, streamline workflows, improve client billing accuracy, and manage projects more efficiently.

Track Every Hour—Billable or Not

Easily log billable and non-billable hours for every project. Clockdiary helps agencies maintain profitability, stay organized, and streamline client billing with precise hour tracking.

Automatic Time Tracking

Track time without interruptions. Clockdiary’s automatic timer ensures agency teams log accurate hours without manual entry, helping improve focus, productivity, and accountability. 

Optional Screen Captures

Enable screen captures for added transparency. This feature ensures team accountability, supports compliance, and allows agency leaders to monitor remote activity without micromanagement. 

Project & Client Management

Assign tasks, set deadlines, and track client work in one place. Clockdiary’s unified dashboard makes agency project and client management effortless, organized, and highly efficient. 

Visual Reports & Insights

Generate visual reports on time usage, project timelines, and productivity trends. Use this data to make informed decisions and optimize your agency’s performance and billing. 

Smart Timesheets

Automate timesheet submissions and approvals. Clockdiary ensures error-free timesheets, supports fast payroll processing, and reduces administrative time spent on manual hour tracking. 

Idle Time Alerts 

Track idle time automatically. Use this insight to identify workflow inefficiencies, improve team focus, and ensure that every hour logged contributes to agency productivity. 

Seamless Tool Integrations 

Connect Clockdiary with Slack, Trello, and other tools your agency already uses. Keep your existing workflows intact while enhancing them with better time tracking.

Track Time Seamlessly—Built for Busy Agencies

Effortlessly track work hours, manage projects, and boost productivity—anywhere, on any device. Perfect for fast-moving creative and digital agencies.

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Easy Time Tracking

How AI Time Tracking Improves Agency Productivity and Billing 

Unlock smarter resource management and billing accuracy with Clockdiary’s AI-powered time tracking software for agencies. Drive efficiency, accountability, and client satisfaction through intelligent insights. 

Improves Resource Allocation

Optimize how your agency allocates time and effort by identifying exactly where hours are spent. Clockdiary’s AI insights boost productivity and help agencies maximize team performance. 

Enhances Billing Accuracy

Automate time tracking to eliminate human errors. AI-powered Clockdiary delivers precise, transparent reports, making client billing accurate, fair, and boosting agency credibility. 

Increases Accountability 

Boost team accountability with real-time AI-driven activity tracking. Get detailed task insights that promote transparency and measurable performance without micromanagement. 

Streamlines Project Management

AI-powered time tracking simplifies project oversight. Clockdiary helps agencies prioritize tasks, monitor progress, and ensure projects stay on track for timely delivery. 

Boosts Client Satisfaction 

Impress clients with detailed AI-generated productivity reports. Transparency and trust grow through accurate data, strengthening agency-client relationships and encouraging long-term collaboration. 

Compliant Overtime Tracking Made Easy

Track and manage overtime accurately to meet labor laws. Clockdiary ensures fairness and transparency for agencies managing both remote and in-office teams.

Tracking Time

Agencies Save Time and Money — With Free Time Tracking That Works

See how leading agencies streamline time tracking, eliminate manual spreadsheets, and capture every billable hour, all for free with Clockdiary. Smarter tracking. Better margins. Zero cost.

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How Clockdiary Time Tracking Software Works for Agencies

Experience a simple, structured way to manage time, teams, and tasks—tailored for agencies. From onboarding to billing, here’s how Clockdiary timesheet app fits into your workflow. 

1

Sign Up in Minutes

Get started fast with a free Clockdiary account. Access agency-ready time tracking tools without setup hassle and begin optimizing your team’s productivity immediately. 

2

Add Team Members 

Invite your agency team to Clockdiary with ease. Collaborate on shared projects, assign tasks, and track everyone’s time from a single platform. 

3

Organize Projects Efficiently

Structure client projects by setting priorities, assigning responsibilities, and adding deadlines. Keep your agency’s workflow clear, focused, and on schedule with this task management software.

4

Track Time Automatically

Log hours effortlessly with real-time time tracking and optional screenshots. Clockdiary ensures accurate records for client billing and team accountability. 

5

Connect Clockdiary with apps like Slack, Trello, and other popular tools. Sync time tracking across your agency’s favorite tools without disrupting your current workflow. 

6

Set Hourly Rates per Project

Customize billing with project-specific hourly rates. Clockdiary helps agencies invoice accurately based on team roles and client agreements. 

7

Access Real-Time Reports

Generate visual reports on hours logged, task progress, and project efficiency. Use data-driven insights to make better operational decisions for your agency. 

Trusted by Top Agencies to Maximize Team Output

Olivia Bennett

Creative Director at Lumos Design Agency

Total Game-Changer for Creative Teams

“Clockdiary keeps our designers focused and projects on schedule. The time tracking is precise, and the reports are client-ready—our billing has never been this smoother!”

May 2 , 2025

star

Marcus Lee 

Co-Founder at StratEdge Digital

Perfect for Fast-Paced Agencies

“As a growing digital agency, we needed better visibility into project hours. Clockdiary helped us scale with clarity and keep our team aligned without micromanaging.”

Apr 20 , 2025

Review

Liam Richards

Founder of Richards Accounting Services

Essential for Agencies.

“This software has streamlined our workflow. Tracking employee hours and project progress has never been this easier. It’s been a game-changer for our team.”

Apr 2 , 2025

star
Geovane S

Garima Malhotra 

Operations Manager at BrandNest Media 

Finally, a Time Tracker Built for Agencies 

“We’ve tried multiple tools, but Clockdiary just gets how agencies work. Managing projects, tracking hours, and pulling reports have never been this efficient.” 

Mar 25 , 2025

star
Giavani C

Garvit Sounn

Partner at Clarity PR & Communications

Reliable and Insightful 

“Clockdiary’s reporting has given us the transparency our clients expect. It helps our consultants stay accountable and makes invoicing a breeze.”

Feb 10, 2025

star
Jackielyne D

Jonathan K

Project Lead at Apex Marketing Co

Incredibly Easy to Onboard the Team

“Our team was up and running in no time. The interface is clean, and the ability to manage hourly rates for each client has saved hours every week.”

Jan 22, 2025

star

Jordan Mitchell 

Founder at Elevate Web Agency

Our Productivity Just Skyrocketed

“With Clockdiary, we finally have control over where time is being spent. It’s helped us spot bottlenecks and deliver work faster without compromising quality.”

Dec 22, 2024

Review
Claire Zhang 

Claire Zhang 

Client Success Head at WaveStudio UX

Clients Love the Transparency

“We send Clockdiary’s reports directly to clients—it builds trust and makes our value clear. Honestly, it’s one of the best decisions we’ve made as an agency.”

Nov 03, 2024

Review

Frequently Asked Questions

Yes, Clockdiary’s free plan supports up to 10 users, making it a great fit for small to mid-sized agencies looking to track time without paying for expensive software. 

Time tracking helps agencies understand how time is spent across clients and projects. With insights from Clockdiary, you can identify bottlenecks, allocate resources better, and boost billable hours. 

Absolutely! Clockdiary lets you create and manage multiple projects for different clients. You can assign team members, set deadlines, budgets, and track progress with ease. 

Yes, Clockdiary provides detailed time reports that help you analyze project performance, employee hours, and overall agency efficiency. These reports are exportable and client-ready. 

Definitely. Whether your agency team is remote, in-office, or hybrid, Clockdiary’s web-based platform ensures everyone can log time and stay in sync from anywhere.

Of course. Clockdiary’s flexible pricing plans grow with your team. You can start free and upgrade when you need more features or additional users. 

Yes! Clockdiary offers a mobile-friendly experience so your team can track time even while working offsite or during client visits. 

Simplify Time Tracking for Your Entire Agency — 100% Free

Clockdiary helps agencies monitor billable hours, manage multiple projects, and improve team productivity, all without the cost. Track time across your agency with one powerful, easy-to-use tool.

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