21 Best Task Management Software to Boost Your Productivity

Struggling to stay on top of tasks and deadlines? You’re not alone. According to the American Psychological Association, 77% of Americans reported being stressed out by their work. About six in ten (60%) indicated they experienced burnout due to work-related stress. It goes without saying that this is mainly due to poor task management. Fortunately, the right task management software can transform your productivity, helping you streamline tasks, collaborate effortlessly, and stay organized.

Whether you are a solopreneur, part of a small team, or managing a large organization, the right task management tool makes all the difference. Having said that, you can also boost your productivity with some of the best productivity Google Chrome extensions.

In this blog, we have curated a list of the 21 best task management software solutions to help you conquer your to-do list and unlock your full potential. But before that, let’s try to understand what is actually meant by task management software, the benefits it brings to the table, features to look for, and more. So, with the aim of streamlining our tasks like never before, let’s begin.

What is Task Management Software?  

Task management software is a digital tool designed to help individuals and teams plan, organize, and track tasks and projects efficiently. It allows users to create tasks, set deadlines, assign responsibilities, and monitor progress in real-time, thus ensuring they achieve goals and complete projects on time. 

These tools often include features like task prioritization, notifications, file sharing, and collaboration options to improve communication and workflow. Whether for personal use or team projects, the best task management software simplifies complex workflows, ensures deadlines are met, and boosts overall productivity.

Benefits of Using Task Management Software for Individuals and Teams 

Task management software comes in handy to streamline workflows, improve productivity, and enhance collaboration. Whether you are managing personal projects or coordinating with a team of professionals, a good task management tool offers several compelling benefits. Here’s how it can transform your approach to work:

Better Task Planning and Prioritization 

One of the main benefits of task management software is its ability to help individuals and teams plan and prioritize tasks effectively. By creating task lists, setting deadlines, and assigning specific roles to team members, you can ensure that critical activities are given priority. According to a study, companies that employ best task and resource management software report a 25% increase in workforce efficiency. 

With visual tools like Kanban boards or Gantt charts, users can clearly map out their tasks, thereby ensuring nothing gets overlooked. This method allows for better focus on high-priority tasks and ensures that goals are achieved on time.

Improved Accountability and Visibility

Task management software enhances accountability by providing clear visibility of who is responsible for what. Team members can track the status of tasks, see which items are assigned to them, and ensure that nothing falls through the cracks. This transparency brings forth a sense of responsibility and encourages individuals to meet their deadlines. For team leaders, the ability to monitor progress in real-time provides insight into overall performance, helping identify roadblocks or areas where additional support may be needed. 

Improved Collaboration 

Collaboration becomes seamless with task or job management software. Whether your team is working remotely or in the same office, these platforms allow for easy communication, file sharing, and feedback. You can assign tasks to specific team members, comment on tasks, and keep everyone aligned with project goals. This fosters a more cohesive work environment where everyone can contribute effectively, regardless of location.

Better Time Management 

Effective time management is crucial for maximizing productivity, and the best task and resource management software helps you do just that. By breaking down large projects into manageable tasks with set deadlines, you can allocate your time more efficiently. According to a report by Wrike, 78% of teams using task management software said they were able to complete projects on time more often. Many tools also come with built-in reminders and notifications, ensuring you stay on track and avoid missing important deadlines. 

Automated Processes 

Task management software can automate repetitive processes, saving valuable time. Features like task scheduling, recurring reminders, and automated reporting reduce the need for manual tracking. This automation improves efficiency and allows users to focus on higher-priority work rather than getting bogged down by administrative tasks.

Data-Driven Insights

Another major benefit is the data-driven insights that job management software brings to the table. These tools track progress, performance, and trends, thus allowing you to assess your productivity over time. With detailed analytics, you can identify patterns, measure team efficiency, and make data-backed decisions to improve processes and workflows.

Budget Management 

If you happen to run a team that works on projects with specific budgets, a task management tool is all you need to keep costs in check. Many tools allow users to track project expenses, allocate budgets to specific tasks, and make sure that spending stays within limits. 

According to the Project Management Institute (PMI), 63% of high-performing projects employ task management software to track spending and optimize resource allocation, which, in turn, helps in budget management. Thus, teams can avoid overspending and ascertain that projects are completed within the allocated financial resources. 

Key Features to Look for in Task Management Software

As you can well understand, task management software is a critical tool for individuals and teams striving to improve productivity and streamline their workflows. With so many options available, selecting the right tool can be a daunting proposition. However, focusing on key features can help guide your decision-making process. Below are the must-have features to consider when choosing task management tool: 

Intuitive User Experience and Interface 

A user-friendly interface is crucial when choosing task management software. The easier it is to navigate, the more efficiently you’ll be able to use the tool. A clean, intuitive design reduces the learning curve and minimizes confusion. Features should be easy to access and customizable to suit your preferences. 

Customizability for Personal and Team Workflows 

Every individual and team has unique workflows, so it’s essential that the task management tool you choose offers customization options. Whether you need to set up personal to-do lists or complex team project structures, flexibility is key. Look for the best personal digital task management system that allows you to adapt task views, labels, and workflows to fit your specific needs. Customizability also helps when scaling up or adjusting to changing team dynamics, ensuring that the tool grows with your needs.

Task Prioritization and Organization Tools 

Effective task management relies on the ability to prioritize and organize tasks efficiently. Features like color-coded labels, due dates, and task dependencies, can help you stay organized and make it a point that nothing is missed out. Task boards (like Kanban) and lists provide a visual representation of tasks, making it easier to focus on the most important and time-sensitive tasks. 

Integration with Other Productivity Tools 

In today’s digital landscape, good task management software should integrate seamlessly with other productivity tools. Look for software that syncs with tools like Google Calendar, Slack, or email, as this ensures seamless workflow between tasks, meetings, and communication channels. 

According to a report by McKinsey, companies that automate at least 50% of their processes can achieve a cost reduction of up to 30% and increase overall productivity by 20%. Integrations save time by eliminating the need to switch between platforms, enabling you to keep everything in one place and access important information quickly.

Collaboration Features (Chat, File Sharing, etc) 

Collaboration is essential for effective teamwork, and your task or job management software should facilitate this. Look for software that includes chat functionalities, file sharing, comment sections, and team discussion boards. These features allow team members to collaborate efficiently without leaving the platform. The ability to share files, leave comments, and ask questions directly on tasks improves communication, reduces confusion, and keeps everyone on the same page.

Time Tracking and Reporting Capabilities 

Time tracking is an invaluable feature for both individuals and teams, helping to monitor how long tasks take to complete. Some task management software includes built-in time-tracking tools that allow you to log hours or track time spent on specific tasks. Reporting capabilities are also essential for gaining insights into productivity trends, identifying roadblocks, and tracking project progress. 

Reports can help managers make data-driven decisions and ensure that deadlines and budgets are being met effortlessly. Analytics-driven insights are increasingly sought after, with 68% of organizations emphasizing the importance of data-driven decision-making.

Best Task Management Tools: An Overview 

Task management tools are essential for staying organized and boosting productivity. From individuals managing daily to-dos to teams coordinating large-scale projects, choosing the right tool depends on your needs and preferences. This is where the significance of knowing how to track your daily activities for better productivity is perceived the most. Below is a structured overview to guide you.

Free vs. Paid Options 

When choosing a task management tool, the debate often revolves around free vs. paid options. Each has its advantages and considerations.

Criteria	Free Options	Paid Options
Cost	No up-front cost, ideal for small teams.	Requires a subscription or one-time fee.
Features	Basic functionalities like task lists, tracking billable and non-billable hours, etc.	Advanced tools like integrations, analytics ,and automations.
Team Collaboration	Limited to basic sharing and comments.	Top-notch collaboration features like team dashboards, tracking employee productivity with AI, etc.
Customization	Limited, often fixed templates.	Extensive customization options with flexible workflows.
Best for	Solopreneurs, organizations with small teams.	Large teams, professionals, and complex projects.

Comparison by Use Case: Personal, Teams, IT Professionals, and Specialized Needs 

Each user category has distinct requirements, making some tools more suitable than others: 

Use Case	Features Needed	Key Considerations
Personal	Simple task lists, reminders, and calendar integration	User-friendly interface and mobile accessibility.
Teams	Collaboration, file sharing, and task assignments.	Real-time updates and role-based permissions
IT Professionals	Bug tracking, workflow automations, and integration with IT systems.	Advanced reporting and technical support.
Specialized Needs	Industry-specific features like Gantt charts	Compatibility with industry tools and processes.

Top Picks for Various Features (E.g., Best for Collaboration, Best for Beginners) 

Some tools shine in specific areas, catering to unique needs, preferences, and workflows. 

Feature Focus	Ideal Characteristics
Best for Collaboration	Strong team communication tools and shared workspaces.
Best for Beginners	An intuitive design that is easy to navigate.
Best for Scalability	Ability to handle growth with advanced features.
Best for Mobile Users	Seamless mobile app with offline functionality
Best for Customization	Drag and drop workflows and editable templates.

Thus, we can say that the best task management tool depends on your unique requirements. Start by evaluating your priorities—whether it’s budget, ease of use, or advanced functionalities—and choose a tool that aligns with your goals. In the next section, we will explore the top 21 task management software tools. 

The Top 21 Task Management Software Tools 

Here are the top 21 task management software tools, each tailored to various needs, whether for individuals, teams, or industry-specific workflows. From seamless collaboration to advanced customization, these tools offer features to boost productivity and streamline operations. Before moving on to the list, here’s a snapshot of the 21 popular job management tools that have gained quite a traction in recent times: 

Software	Ideal for	Powerful Features	Free Plan
Clockdiary	Time tracking and timesheet	AI powered smart tracking, track employee productivity by AI Rule Engine, Timesheet for active work hours (excluding break times), manage remote teams efficiently, monitor websites visited and time spent, capture screenshots of employee activity, manage projects and examine progress, track billable and non-billable hours, accurate billing and resource allocation, keep an eye with or without internet, all-in-one place.	Available
Asana	Team collaboration	Task dependencies, customizable workflows, and integrations with over 100 apps.	Available
Monday.com	Versatile task management	Multiple views (Kanban, Gantt), advanced automation, team communication tools.	Limited Free
Trello	Kanban boards	User-friendly drag and drop interface, Power-Ups for integrations	Available
Wrike	Agile teams	Real-time updates, customizable dashboards, time tracking	Limited free
Jira	Software Development Teams	Scrum boards, sprint planning, bug tracking	Available
ZenHub	Developers using GitHub	Native GitHub integration, agile metrics	Available
ProofHub	Creative teams	Centralized collaboration, proofing tools, Gantt charts	No
TimeCamp	Time and budget management	Automatic time tracking, detailed timesheets	Available
Paymo	Freelancers	Task management, invoicing, and time tracking in one platform	Limited free
Todoist	Personal task management	Clean interface, natural language task input	Available
Any.do	Productivity enthusiasts	Calendar integration, voice assistant support	Available
TickTick	Organizing daily routines	Pomodoro timer, recurring tasks, habit tracking	Available
OmniFocus	Personal task management	Contextual tagging, forecast view, location-based reminders	No
MesiterTask	Simple task organization	Visual workflows, collaboration tools	Available
nTask	Small teams	Built-in meeting management, issue tracking	Available
Smartsheet	Spreadsheet-style management	Advanced reporting, file sharing, and automation	No
HubSpot	Marketing teams	CRM integration, campaign tracking	Limited free
Zoho Projects	Comprehensive PM tool	Task automation, Gantt charts, and time tracking	Available
Hive	Project collaboration	Flexible views, action cards, email integrations	No
ActiveCollab	Small businesses	Task management, invoicing, and expense tracking	Limited Free

This condensed overview ensures an easy-to-digest comparison of popular tools, helping you select the best match for your task management needs. Now, let’s take a detailed look at each of these popular task management tools for a better understanding. 

1. Clockdiary – Trusted Task Management Solution for Professionals 

Clockdiary stands out as one of the best free task management software, with time-tracking features catering to professionals and teams of all sizes. Known for its powerful features like “multiple work time zones” and intuitive interface, it offers tools for tracking, organizing, and optimizing workflows across industries. Below, we explore its features, pros and cons, pricing, and user feedback.

Features

Clockdiary offers a rich set of features designed for time tracking and task management: 

• Time-Tracking and Timesheets: Allows real-time tracking or manual logging of work hours. The timesheet facilitates logging weekly activities efficiently.You can track the time spent on various tasks and projects, add detailed notes, and view previous weeks’ entries to streamline the process. You can also lock timesheets to prevent unauthorized changes. 

• Reporting: Provides customizable reports, including weekly summaries and detailed analytics, to assess productivity and project budgets.

• Team Management: Enables managers to monitor team activities, assign team members to different groups or projects, and distribute workloads effectively.

• Multiple Work Time Zones: Recognizing the dynamics of global teams, Clockdiary task management software packs the potential to track time across different time zones. This ensures seamless collaboration even when team members are working from different parts of the world. 

• Activity Tracker: Captures screenshots at regular intervals to provide real-time updates on who’s working on what, thereby helping measure productivity. 

• Tracking Employee Productivity by AI Rule Engine: Clockdiary goes a step further in productivity tracking through its AI-powered Rule Engine. This tool automates the monitoring of employee activities, identifies patterns, and provides insights into productivity metrics, allowing organizations to optimize workflows and address inefficiencies proactively. 

• Multiple Work Time Zones: Allows you to coordinate with teams across different time zones, thereby ensuring accurate reporting and collaboration for global teams. 

• Integration Capabilities: Seamlessly integrates with various popular tools, thereby ensuring compatibility with existing workflows. 

• Device Support: Available on Windows, Linux, Mac, and browser extensions (Chrome and Edge) and is mobile-friendly as well. 

Pros and Cons 

Pros	Cons
Free plan for up to 10 users with basic tracking capabilities.	Limited advanced features in the free app.
AI-powered smart assistant	Some automation tools, like the timer, can occasionally be inconvenient.
Ability to manage projects and examine progress.	Higher-tier plans might be pricey for small teams.

Pricing 

Clockdiary offers multiple pricing tiers: 

Plan	Cost	Features
Startup/SMEs (Free up to 10 users)	$0	Basic features like managing remote teams efficiently, timesheet for active work hours excluding breaks,  monitoring websites visited and time spent, and more.
Professional	$2.99 per user per month $29.99 per user per year (Get 2 months free)	It includes all basic plan features plus AI smart screen insights, tracking employee productivity through the AI Rule Engine, 24/7 customer support, and more.
Enterprise	Customized pricing	Custom-tailored features

User Reviews 

1. If you have a small organization or you are running a small business, then this time tracking software is definitely for you! The tool is so easy to use and simple to understand that anyone in your organization can use it without any prior knowledge. Plus, the ability to switch between work time zones has provided a more enhanced and useful workflow. – Brian Shaw, Small Business Owner 

2. Working in an organization, it became a daunting task to manually record time spent on each project, which led to hampering my productivity. Thanks to Clockdiary, which helps me not only in tracking the time but also provides me with many other perks, like online timesheets, data-driven analysis, reporting, and enhanced time management! – Hannah, Small Business 

3. As a manager, I was looking for a tool where I could easily track the day-to-day workings of my employees without any hassle. Undoubtedly, Clockdiary helped me to streamline the process! 

Now, I do not have to ping employees again and again for their work reports; rather, I can directly check the tasks they are working on and the time that they have spent on those particular tasks. – Susan Thomas, Manager 

Bonus Tip 

Utilize Clockdiary’s integrations to maximize productivity. Pair it with project management tools or accounting software to centralize your workflows and gain actionable insights from combined data streams.

Clockdiary’s blend of free and paid options, extensive features, and accessibility make it a trusted choice for professionals seeking to streamline their task management processes.

2. Asana – Ideal for Remote Teams 

Asana has established itself as a powerful task management and collaboration tool, particularly suited for remote teams. Its feature-rich platform enables seamless communication, task assignment, and project tracking, fostering productivity across diverse team environments.

Features

• Task Management: Create, assign, and track tasks with due dates, priorities, and dependencies.

• Multiple Views: Visualize work as lists, Kanban boards, calendars, or Gantt-style timelines.

• Automation: Automate repetitive tasks to save time and reduce errors.

• Integrations: Seamless compatibility with tools like Slack, Google Drive, and Microsoft Teams.

• Reporting: Gain insights with dashboards and progress tracking to identify roadblocks. 

• Mobile Access: Stay connected with fully functional mobile apps. 

Pros and Cons 

Pros	Cons
Organized and efficient task management.	Assignments are limited.
Highly customizable workflows.	One cannot copy tasks to another project on mobile.
Easy-to-use interface	Requires some experience to use it.

Pricing 

Plan	Cost	Features
Personal	$0/month	Unlimited tasks, unlimited projects, calendar view, and more.
Starter	$6.92/user/month, billed annually	Additional features like timeline view, Gantt view, custom project templates, and more.
Advanced	$15.74/user/month, billed annually	Advanced features like Asana AI, advanced reporting, and time tracking.

User Reviews 

Here’s what users have to say about Asana:

1. “Asana has been very helpful to me and my team!” – Brittany S., Account Manager.  

2. “Really enjoying the Asana framework and capabilities!” – Unknown, working in a Marketing and Advertising Company. 

3. “Powerful but easy to use.” – Unknown, Working in a Non-Profit Organization Movement. 

Bonus Tip 

For optimal remote team management, encourage team members to utilize Asana job management software’s mobile app to stay updated on the go. Combining Asana with communication platforms like Slack ensures smoother collaboration and better task follow-ups.

3. Monday.com – Designed for Marketing and PMO Growth 

Monday.com stands out as a versatile task management software tailored to enhance marketing and PMO (Project Management Office) growth. Its adaptability and extensive feature set make it a go-to solution for professionals in diverse industries.

Features

• Customizable Dashboards: Create visual project overviews with drag-and-drop widgets for easy tracking.

• Collaboration Tools: Streamlined communication with task conversations, @mentions, and file sharing.

• Automation: Simplify repetitive workflows with point-and-click automation rules.

• Time Tracking and Resource Management: Track productivity and allocate resources effectively.

• Third-Party Integrations: Seamless connectivity with tools like Slack, GitLab, Microsoft Teams, and DocuSign. 

• Template Center: Quick-start your projects with pre-built templates tailored to various workflows.

Pros and Cons

Pros	Cons
Rule-based automation for simple tasks.	Task filtering tools are a little restrictive.
More than 200 project templates.	The dashboard feature needs development.
Highly responsive live chat feature	The mobile app isn’t that functional.

Pricing 

Plan	Cost	Features
Free	$0, up to 2 seats	Up to 3 boards, unlimited docs, 200+ templates, and more.
Basic	$90/seat/month, billed annually	Additional features like unlimited free viewers, 5 GB file storage, prioritized customer support, and more.
Standard	$120/seat/month, billed annually	Additional features like timeline and Gantt views, calendar view, automations (250 actions per month), and more.
Pro	$190/seat/month, billed annually	Advanced features like chart view, private boards, automations (25K actions per month), and more.
Enterprise	Customized Pricing	Advanced features like enterprise-grade security and governance, tailored onboarding, advanced reporting and analytics, and more.

User Reviews 

Here’s what users have to say about Monday.com: 

1. “We switched to monday.com because it was easier to work together as a team.”– Rachel W. Bookkeeper 
2. “It’s an all-in-one place to organize your entire business.” – Payton S. Agency founder 
3. “I give monday.com a five out of five!” – Ryan C. CEO, Consultant

Bonus Tip

Leverage the extensive integration capabilities of Monday.com task management software to align marketing campaigns with project workflows. Tools like HubSpot and Mailchimp can be directly synced for smoother operations, allowing teams to maintain cohesive strategies across platforms.

With its focus on customization and growth, Monday.com is a strong contender for businesses seeking to enhance marketing and PMO efficiency. It’s an investment that scales with your organization’s needs, offering a tailored approach to modern work management.

4. Trello –  Excellent for Small Teams and Visual Task Management 

Trello is a good task and resource management software designed for task organization and team collaboration. Its visually appealing interface and adaptability make it a favorite among small teams and individuals focused on task management.

Features

• Intuitive Kanban-style boards for task visualization.

• Drag-and-drop cards for easy prioritization and status updates.

• Integration with third-party apps such as Slack, Google Drive, and Zapier.

• Automation capabilities via Trello Butler.

• Mobile app compatibility for on-the-go management.

• Power-ups for extended functionality like time tracking and reporting.

Pros and Cons 

Pros	Cons
Instantaneous real-time updates	Data security concerns
Versatile responsive design	Limited offline capabilities
Top-notch notification system	Limited Customizability

Pricing 

Plan	Cost	Features
Free	$0 (Free for up to 10 collaborators per Workspace)	Unlimited activity log, Unlimited Power-Ups per board, custom backgrounds and stickers, and more.
Standard	$5 /user/month, billed annually	Additional features like unlimited boards, custom fields, saved searches, and more.
Premium	$10 /user/month, billed annually	Advanced features like Atlassian Intelligence (AI), admin and security features, simple data export, and more .
Enterprise	$ 17.50 /user/month, billed annually	Advamced features like unlimited workspaces, public-board management, organization visible boards, and more.

User Reviews 

Here’s what users have to say about Trello 

1. “Trello helps me navigate my day-to-day tasks.” – Unknown, but employed in financial services. 

2. “Great free product for rapid project management.”- Jennifer B. Small Business 

3. “Trello: Excelente herramienta para realizar trabajos en Equipo.” – Ederson V. Web Designer, Information Technology Services 

Bonus Tip

Maximize Trello’s efficiency by customizing power-ups to fit your workflow. For instance, adding calendar integrations or time-tracking features can help optimize team productivity without cluttering the interface.

Trello job management software stands out for its visual and collaborative approach, making it an excellent choice for smaller teams or projects with straightforward requirements.

5. Wrike – Perfect for Scalable Workflows 

Wrike is a highly customizable task and project management tool designed to support scalable workflows for teams of all sizes. It offers a suite of features tailored for efficient collaboration, resource allocation, and advanced analytics, making it ideal for businesses aiming for growth and operational excellence.

Features 

• Customizable Workflows: Create and automate workflows that align with your team’s processes.

• Advanced Analytics: The Wrike Analyze feature provides customizable dashboards and insights.

• Collaboration Tools: Proofing, editing, and approval workflows centralize feedback and enhance productivity.

• Time Tracking: Built-in timers and logs help monitor progress and track billable hours. 

• Project Views: Access Gantt charts, Kanban boards, and list views for flexible project tracking.

• Integrations: Seamlessly connect with tools like Google Drive, Microsoft Teams, and Adobe Creative Cloud.

Pros and Cons 

Pros	Cons
Easy to assign tasks, set up progress, and track progress.	Steep learning curve
Real time collaboration tools, such as instant notifications and document editing, improve team communication.	Overloaded features and customization features might feel overwhelming.
Integration with other popular tools adds to its versatility.	Pricing might seem to be too much for startups or small teams.

Pricing 

Plan	Cost	Features
Free	$0/user/month	Task and project management, board view, table view, and more.
Team	$10/user/month	Unlimited tasks, sub-tasks, and projects, unlimited custom fields,
Business	$24.80/user/month	Additional features like project blueprints, resource and capacity planning, real-time reports, and more.
Enterprise	Contact administrators	Advanced features like Two-factor authentication, SAML-based SSO, user audit reports, and more.
Pinnacle	Contact administrators	Advanced features like budgeting and billable hours, advanced resource and capacity planning, automations, and more.

User Reviews 

Here’s what users say about Wrike: 

1. “Flexible Project Management Tool.” – Tia A. Project Coordinator 

2. “Central Hub for our Strategic Marketing PMO.” – Unknown, Working in Electrical/Electronic Manufacturing 

3. “Adaptable, Versatile, Useful – Every PM should have this in their toolkit!” – Unknown. Working in Events services 

Bonus Tip 

For teams adopting Wrike task management software, investing time in initial setup and training can significantly enhance its utility. Leverage Wrike’s onboarding resources and customizable templates to streamline your workflows effectively​. 

6. Jira – Tailored for IT Professionals 

Jira is a powerhouse task and resource management tool designed primarily for IT and software development teams. It excels in managing complex projects, tracking issues, and fostering collaboration through agile methodologies like Scrum and Kanban.

Features

• Task Management: Tasks in Jira contains information essential to understand real-time work progress, such as development activity and related issue progress. 

• Dependency Management: Jira provides you the order in which work needs to be executed, thus allowing you to spot roadblocks earlier. 

• Goal Tracking: There is a summary view that gives you a clear picture of how work aligns with company goals over time. 

• Project Boards: This allows you to monitor everyone’s tasks at each stage of the workflow. You can also get a complete overview of how work is distributed across the team, which tasks are ongoing, and which ones will come up next. 

• Workflows and Automation: With no-code automation and workflows, like approvals, you can save significant time and save your work. This, in turn, would carry on the work progress when no one is watching. 

• Robust security features and scalability 

Pros and Cons 

Pros	Cons
Helps track multiple projects with ease	Server problems are common.
The ability to write JQL and integrate with Google Sheets proves to be extremely useful.	Limited number of software integrations.
Helps collaborate with other team members efficiently.	Understanding how to use and onboard the system can be challenging.

Pricing 

Plan	Cost	Features
Free	$0	Unlimited goals, projects, tasks, and forms, reports and dashboards, 100 automation rule runs per month, and more.
Standard	$7.53 / user/month	Additional features include external collaboration, multi-region data residency, 1700 automation rule runs per month, and more.
Premium	$13.53 / user/month	Advanced features like generate, summarize, and search content with Atlassian Intelligence (AI), cross-team planning and dependency management, customizable approval processes, and more.
Enterprise	Contact sales (Applicable only when you have 801 or more users)	Advanced features like unlimited automation rule runs, advanced admin control and security, 24/7 support for all issues, and more.

User Reviews

1. “Jira: The Essential Project Management Tool for Agile Teams.” – Unknown, Works in a Software Development Company  

2. “Great for Work and Team Collaboration.” – Lisa J. HR Manager 

3. “Jira Product Review: “The ease of use, customer support, the number of features and ease of integration with our existing products.” – Jossy V. Technical Analyst 

Bonus Tip 

Make the most of Jira task management software by leveraging its integration with Atlassian tools like Confluence for documentation and Bitbucket to get visibility into build and deployment information from Jira. These integrations create a seamless ecosystem for IT professionals, enhancing productivity and collaboration. 

With its prime focus on agility and scalability, Jira remains a trusted solution for IT professionals. 

7. ZenHub – Great for Software Development Teams 

Zenhub is a project management tool designed specifically for software development teams, offering seamless integration with GitHub to enhance workflow efficiency. Its robust features cater to Agile methodologies, making it a valuable asset for development projects.

Features 

• GitHub Integration: ZenHub is seamlessly integrated with GitHub, allowing developers to manage tasks without leaving the platform. 

• Agile tools: Offers features like automated sprint planning, planning poker for task estimation, and velocity tracking.

• Workflow Automation: Automates status updates and hands-off between teams, reducing repetitive tasks and roadblocks. 

• Advanced Reporting: Provides insights through burndown charts, velocity reports, and cumulative flow diagrams to monitor progress. 

• Cross-Team Collaboration: Allows non-technical team members to participate via ZenHub Issues without needing GitHub accounts.​

Pros and Cons 

Pros	Cons
Customized for software development teams using GitHub for primary repos.	Only meant for teams working on GitHub platforms.
Detailed walk-through GIFs and documentation for troubleshooting features.	Initial setup can be time-consuming.
Supremely clean interface	Steep learning curve

Pricing

Plan	Cost	Features
Free	$0/user/month	Automated sprint planning, planning poker, real-time roadmaps, and more.
Teams	$8.33/user/month, billed annually	Additional features like AI suggested labels, AI Sprint view, and Toggle public/private files.
Enterprise	Contact Sales	Advanced features like smart pipeline permission, advanced reporting, workspace automations, and more.

User Reviews 

1. “We used Zenhub to fill the gaps in GitHub’s sprint planning and backlog management tools. Zenhub allowed us to better organize our work by adding an extra level of categorization (Epics), which allowed us to group multiple user stories together. Zenhub allowed us to estimate the work prior to the sprints and better keep track of what was being done and what was left to do. Being able to track dependencies also made it easier for our development teams to stay on top of the work required.” – Employee in a Product Management Company.

2. “Zenhub would assist us with development tasks for our software programs. Additionally, we would use it to help track implementation progress and project management. Business problems the product solved included coordinating team members, even customers, for tasks that are required to capture customer revenue successfully. Ultimately, this software helped improve our bottom line, leading to positive results.” – Santino Pozzo, Account Executive, Tipalti 

3. “I’m a big fan of this project planning tool. It’s not too complicated, but it still offers all the features I need to get my projects organized and on track. It’s easy to use, and it makes me feel like I have control over my projects. I don’t know how I got by without it!” – Mithil Patel, Growth Marketing, Information Technology and Services. 

Bonus Tip 

Leverage ZenHub’s automation tools to maximize its potential. Features like automated sprint planning and burndown charts can save time and allow you to focus on coding rather than administrative tasks.

8. ProofHub – Ideal for Granular Task Tracking 

ProofHub is a versatile project management tool tailored for organizations seeking centralized control over tasks and seamless collaboration. Known for its user-friendly design and flat-fee pricing, it simplifies complex workflows for businesses of all sizes.

Features 

• Task Management: Offers Gantt charts, Kanban boards, calendars, and table views for tracking tasks and milestones effectively.

• Collaboration: Built-in chat, file sharing, and annotation tools streamline team communication and feedback.

• Time Tracking: Includes timesheets and manual or automated time-tracking options integrated with billing software like QuickBooks.

• Custom Workflows: Enables the creation of tailored workflows to fit specific project needs.

• Integrations: Supports limited integrations, including Slack and Google Drive, with API access for advanced setups. 

Pros and Cons 

Pros	Cons
Quick and easy setup.	Sometimes loads slowly.
Perfect balance of simplicity and features.	Lacks budgeting tools.
Economical flat-rate pricing, making it the go-to option for midsize teams.	No extensive third-party app ecosystem.

Pricing

Plan	Cost	Features
Essential	$45/month, billed annually	40 projects, 15 GB storage, and basic features.
Ultimate Control	$89/month, billed annually	Unlimited projects, 100GB storage, and additional features like custom roles, white labeling, API access, and more.

User Reviews 

1. “Streamline collaboration, centralize work management, and implement project management.” – Unknown, Works in Information Technology and Services 

2. “Most efficient tool for time management” – Unknown, Works in Information Technology and Services

3. “Amazing tool for end-to-end content creation and project management.” – Lisa S. Head of Content Marketing, Information Technology and Services.

Bonus Tip

To maximize ProofHub task management software’s efficiency, customize workflows and templates based on your team’s recurring projects. This reduces setup time and ensures consistency across tasks.​

9. TimeCamp – Best for Time Tracking and Billing 

TimeCamp is a supremely engineered time-tracking and billing solution custom-tailored for freelancers, small businesses, and enterprises. Its exquisite features simplify time management and boost productivity across teams. 

Features 

• Automatic Time Tracking: Tracks time spent on apps, websites, and tasks without manual input. 

• Billable Hours and Invoicing: Converts tracked hours into billable reports and seamless invoice generation. 

• Timesheets: Offers detailed daily and weekly timesheets for enhanced visibility.

• Integrations: Compatible with popular project management tools like Trello, Asana, and Jira. 

• Reports and Analytics: Customizable reports help with productivity insights, making it a good task and resource management software. 

• Idle Time Tracking: Monitors inactive periods with screenshots captured every 10 minutes for accurate tracking. 

Pros and Cons 

Pros	Cons
Superb interface representing the comfort within the platform.	Limited offline features
Easy switching from one task to another.	Complex interface for new users
Billable hours and invoicing features.	Reports customization needs refinement.

Pricing 

Plan	Cost	Features
Free	$0	Free Forever Plan includes features like timesheets, time clock kiosk, unlimited projects, and more.
Starter	$1.49 per user, billed annually	Additional features like invoicing, excel reports export, overtime tracking, and more.
Premium	$2.99 per user, billed annually	Additional features like budget & estimates, apps & website tracking, project archiving, and more.
Ultimate	$3.99 per user, billed annually	Advanced features like timesheet approvals, pivot table, screenshots, and more.
Enterprise	$11,99 per user, billed annually	Advanced features like private cloud instance, set up sessions, custom integrations, and more.

User Reviews 

1. “Great time-keeping app.” – An employee in Aviation and Aerospace.

2. “TimeCamp is absolutely user-friendly!” – Shalom A. Program Manager

3. “Simple and effective tool for keeping track of time.” – Emelie P. Health Economist

Bonus Tip

Maximize TimeCamp’s potential by leveraging its integrations with other tools like Trello or Jira to create a cohesive task and time management ecosystem. This will streamline workflows and enhance billing accuracy. If you are looking for a comprehensive time management experience, TimeCamp stands out as a trusted tool. 

10. Paymo – Excellent for Client-based Workflows 

Paymo is one of the most sought-after project management tools tailored for small teams, freelancers, and businesses that manage client-centered workflows. It combines time tracking, invoicing, and task management, making it an excellent choice for managing projects and billing seamlessly.

Features 

• Time Tracking: Easily monitor billable hours with precise timers and timesheets.

• Task Management: Create, assign, and organize tasks using Kanban boards, Gantt charts, and lists.

• Invoicing and Estimates: Generate professional invoices and estimates directly from tracked data.

• Collaboration Tools: Facilitate communication and teamwork through built-in tools.

• Team Scheduling: Plan resource allocation and manage team availability with leave tracking. 

• File Proofing: Streamline approvals and feedback with integrated file-proofing capabilities.

• Mobile Support: Stay productive on the go with dedicated apps for Android and iOS.

Pros and Cons 

Pros	Cons
Automatic reminders for unpaid invoices.	The hitboxes on the time entries are out of sync with the visual modules.
Great customer service.	Based on the name, many people consider it to be a financial tool and not a project management tool.
The free trial is perfect for trying out Paymo.	Users often get lost when trying to input their time.

Pricing 

Plan	Cost	Features
Free	$0/user/month	Unlimited users, unlimited time tracking, unlimited invoices, and more.
Starter	$3.9/user/month	Additional features like flat rate projects, task calendar view, guest access, and more.
Small Office	$6.9/user/month	Additional features like project templates, timesheet reports, proofing & versioning, and more.
Business	$10.9/user/month	Advanced features like task Gantt chart view, automatic ghost bookings, employee leave management, and more.

User Reviews 

1. “PAYMO IS AN EASY, ORGANIZED AND EFFECTIVE TOOL FOR PROJECT MANAGEMENT.” – Joanne S. Marketing Specialist 

2. “Paymo is an affordable project management software to manage client work, track time, send invoices.” – Khalid A. Chief Information Officer in an Organization. 

3. “Essential in our business management.” – Olga R. Social Worker 

Bonus Tip 

To maximize Paymo task management software’s efficiency, leverage its integrations with tools like Slack and Google Calendar for a more streamlined workflow. This can significantly improve team coordination and deadline adherence.

Paymo is a valuable asset for professionals seeking a client-focused, all-in-one project management platform.

11. Todoist – Perfect for Individuals and Budget-Conscious Teams 

Todoist is a versatile task management tool that combines simplicity with robust features, making it ideal for individuals and small teams seeking an organized, budget-friendly solution. It offers intuitive functionality that adapts to a range of workflows.

Features 

• Task Prioritization: Organize tasks using labels, filters, and priority levels.

• Natural Language Input: Add tasks quickly with everyday language.

• Collaboration Tools: Share projects and assign tasks with team members.

• Cross-Platform Synchronization: Access tasks seamlessly across devices.

• Kanban Boards: Visualize task progress with customizable boards.

• Recurring Tasks: Automate repetitive tasks for efficiency.

• Integrations: Sync with tools like Google Calendar and Slack.

• Productivity Tracking: Gain insights through the Karma system and activity history.

Pros and Cons 

Pros	Cons
Available on almost all platforms (Windows, Linux, Android, and browser plugin)	No time tracking or micro-scheduling feature.
Free plan available	Poor customer support
Excellent collaboration features	File upload restrictions in the free plan

Pricing 

Plan	Cost	Features
Beginner	$0	5 personal projects, task reminders, flexible list & board layout, and more.
Pro	$48/user, billed annually	300 personal projects, task reminders, custom task reminders, and more.
Business	$72/user, billed annually	Up to 500 team projects, granular team activity logs, calendar layout for team projects, and more.

User Reviews

1. “Overall, Todoist has been a lifesaver to help me stay organized and has allowed me to stay on top of everything across multiple departments.” – Emily C. Consumer Services 

2. “Todoist has been really helpful in staying organized and on top of my tasks. It’s simple to use and does what I need without overcomplicating things.” – Daria I. Information Technology and Services.

3. “It has transformed my productivity by providing a centralized system for managing my tasks and projects. It has helped me stay on top of deadlines, reduce stress, and achieve my goals more effectively.” – Jessica M. Transportation Services. 

Bonus Tip

For maximum efficiency, integrate Todoist task management software with Google Calendar to visualize your tasks and deadlines in a single view. This synchronization helps streamline schedules and avoid conflicts. 

12. Any.do – Great for Simple To-do Lists 

Any.do is a popular task management tool designed for individuals and teams seeking simple and effective organization. Known for its ease of use, it combines task lists, calendars, and reminders into a cohesive interface.

Features 

• Intuitive to-do list creation and management.

• Cross-platform compatibility with Android, iOS, desktop, and web apps.

• Calendar integration for seamless scheduling.

• Voice-command capabilities to add tasks quickly.

• Task-sharing and collaboration options for team projects.

• Smart reminders and recurring task setups.

• Integration with tools like Google Calendar and Amazon Alexa.

Pros and Cons 

Pros	Cons
Easy to use	The collaboration features like templates, workspaces, and chats are limited to the Teams plan.
Great templates for workspaces	No chat or phone support
Affordable for individuals and small teams	Not too many features

Pricing 

Plan	Cost	Features
Personal	Free	Tasks & lists, calendar, reminders, and more.
Premium	$4.99/month, billed annually	Additional features like AI-powered features, recurring tasks, Whatsapp reminders, and more.
Family	$8.33 / month for 4 members, billed annually	Additional features like shared family space, shared grocery list, up to 4 members included, and more.
Teams	$4.99 / month/member, billed annually	Advanced features like collaborative workspace, 100+ workflow templates, unlimited project boards, and more.

User Reviews 

1. “Overall I think that any.do is very helpful in raising the bars of productivity through efficient task management. just the interface can be even more improved.” – Prathima K. Software Engineer 

2. “Good option for impressive task management and task scheduling.”- Jeevesh N. Graphic Designer 

3. “Great app to be organized.” – Rishu R. Works in an Advertising and Marketing Company

Bonus Tip  

Leverage Any.do’s recurring tasks and reminders to establish productivity habits, such as daily planning or weekly reviews, to make the most of the app’s simplicity and reliability.

This concise functionality makes Any.do job management software, a great choice for individuals aiming to stay on top of daily tasks without overwhelming features.

13. TickTick – Best for Habit Tracking and Task Prioritization 

TickTick is another versatile task management app designed to help individuals manage their to-do lists while focusing on habit-building and task prioritization as well. Its user-friendly design and features make it suitable for personal use and freelancers.

Features 

• Intuitive task organization with tags, lists, and folders.

• Calendar view for seamless scheduling.

• Built-in habit tracker to monitor personal development.

• Kanban boards for visual task management.

• Smart reminders, including location-based alerts.

• Break down critical tasks using the Pomodoro to stay focused and overcome procrastination. Pomodoro timer apps can come in handy here.

• Integration with calendars and other productivity tools.

• Focus on urgent and important tasks with the Eisenhower Matrix to improve work efficiency. 

Pros and Cons 

Pros	Cons
It is a great to-do list app.	Lack of estimation feature
Advanced habit tracker for personal goals,	Poor customer service
User-friendly interface with natural language input.	Syncing can experience occasional delays

Pricing 

Plan	Cost	Features
Free	$0	Basic lists, Kanban boards, task limits.
Premium	$35.99 /year	Calendar view, unlimited tasks, advanced filters

User Reviews 

1. “Overall, TickTick is perfect for teams, an amazing tool to use in a company, and essential to keep everyone on the same page.TickTick is easy to adopt and useful.” – Mark B. Works in the Automotive Industry.

2. “I would be lost without TickTick, and it has transformed the way I manage my day and week. Would definitely recommend it to anyone who is busy and likes to keep on top of things and not forget about anything important!” – Vaughn N. Works in a Construction Company. 

3. “Good Cross Platform App”- Munetaka K., Associated with a Research firm. 

Bonus Tip

Leverage TickTick’s habit tracker by setting recurring tasks to align with your personal goals. This feature helps build consistency and track long-term progress​. 

14. OmniFocus – Great for GTD Method on Apple Devices 

OmniFocus is a robust task management software tailored for Apple ecosystems, ideal for implementing the “Getting Things Done” (GTD) methodology. With powerful features and seamless integration with macOS and iOS, it helps users stay organized and productive.

Features 

• Customizable perspectives for task and project visualization.

• Integration with Siri for voice-driven task entry.

• Location-based reminders and notifications.

• Encrypted cloud syncing across devices.

• Powerful tools like Quick Entry, Forecast View, and Review Mode.

• Calendar integration to visualize schedules.

• Custom styles and dark mode for enhanced usability.

• Support for attachments and Spotlight Search on iOS​. 

Pros and Cons 

Pros	Cons
Frequently updated and checked for bugs.	Apple products only
Adequate instructions and tutorials.	Not ideal for business teams
Available in web, desktop, and mobile versions.	No free version

Pricing

Plan	Cost	Features
Subscription	$9.99 /month	Access the latest OmniFocus Pro version on all supported platforms.
OmniFocus for the Web	$4.99 / month	Web companion access for existing non-subscription OmniFocus customers
V4 Standard Licence	$74.99 (One-off payment)	Free encrypted syncing, Universal app licensing, repeat schedules, and more
V4 Pro License	$149.99 (One-off payment)	Additional features like Focus Mode, custom perspectives, additional forecast features, and more

User Reviews

1. “Indispensable productivity software for busy professionals on Apple platforms.” – Ben, Publisher, Self-Employed 

2. “I abandoned it because there was too much maintenance, tagging, and clicking. Even my friends who recommended OmniFocus abandoned it for the Tasks App on the iPhone after only a few months, and now I use Google Keep instead because it integrates my work-to-do list with my personal lists well. Now, with the proliferation of Amazon Echo (Alexa,) you can add things to the Alexa to-do list by voice, so you don’t want to have to go and type into OmniFocus when you can just now add tasks by voice.” – Eddie, Reviewer in E-learning. 

Bonus Tip 

For a smoother experience, start with the Standard version to explore features and progressively upgrade to Pro if your needs grow. Pair the OmniFocus program management tool with Apple’s native Calendar for comprehensive planning.

15. Meister Task – Best for Kanban-Style Management 

MeisterTask is another great job management software designed for teams that prefer a visual, Kanban-style approach to workflow organization. Its intuitive interface, combined with powerful automation and collaboration features, makes it ideal for teams focused on productivity and efficiency.

Features

• Unlimited Projects: You can create and collaborate on an unlimited number of projects. 

• Unlimited Automations: With Meister Task Pro, you can automate repetitive actions in your workflow, saving time and allowing you to focus on what matters most.

• Project Groups: You can organize your projects into project groups, creating a folder structure for them. This will help keep the dashboard structured and organized. 

• Multiple Checklists: You can create multiple checklists within the same task. You can also store them as predefined checklist templates and use them again and again. 

• Agenda: It is a kind of private dashboard that allows you to keep track of tasks from many different projects in one centralized place. 

Pros and Cons 

Pros	Cons
Due dates and reminders feature helps users stay on track.	Lack of internal calendar
Robust integrations with popular tools	File sharing and revision management are poor.
User experience is simply top-class	The mobile app can occasionally lag.

Pricing 

Plan	Cost	Features
Free	$0	Unlimited tasks, unlimited team members, 20 Meister AI prompts, and more.
Pro	$7/user/month	Additional features like unlimited projects, unlimited notes, 75 Meister AI prompts, and more.
Business	$12.50/user/month	Advanced features like timeline, custom reports, group sharing, and more.
Enterprise	Customized Pricing	Advanced features like flexible payment options, compliance exports, dedicated CS manager, and more.

User Reviews

1. “EXCELLENT TOOL FOR ORGANIZING PROJECTS AND TASKS” – Gabrielle N. Product Marketing Manager 

2. “Project manager’s best friend” – Aamir K. Growth Marketer 

3. “An advanced web-based task and project management tool.” – Melissa S. 

Bonus Tip

Leverage MeisterTask task management software’s automation to reduce repetitive tasks. By setting up workflow triggers, you can save significant time and ensure tasks move seamlessly across stages. For instance, auto-assign tasks to team members based on their expertise to streamline operations. 

16. nTask – Excellent for Scheduling 

nTask is one of the best personal digital task management systems tailored for individuals, freelancers, and teams seeking top-notch task scheduling and management capabilities. Its user-friendly interface and extensive features make it ideal for streamlining workflows.

Features 

• Multiple Task Views: Offers Kanban, Gantt charts, lists, and calendar views for diverse project management styles.

• Integrated Time Tracking: Allows time logging via timers or manual entries with centralized timesheets.

• Issue Tracking: Helps manage project issues by categorizing, describing, and attaching relevant files.

• Collaborative Features: Supports team collaboration with integrations like Google Calendar, Zoom, Slack, and more.

• Milestone Tracking: Enables setting and tracking project milestones for better goal management.

Pros and Cons 

Pros	Cons
Great for staying on track and completing tasks on time.	Confusing to add projects, especially when multiple projects are involved.
Facilitates easy document sharing	No native photo attachment feature.
Comprehensive time and issue tracking	Lacks advanced reporting capabilities.

Pricing

Plan	Cost	Features
Free Forever (For teams with up to 5 people)	$0	Unlimited tasks, unlimited workspaces, issues tracking, and more.
Premium	$3/month, billed annually	For individuals or teams who are a newbie to project management
Business	$8/month, billed annually	For teams that need to craft projects and plan meticulously
Enterprise	Contact sales	For teams seeking customization, advanced features, and enterprise-grade security.

User Reviews 

1. “It helps me keep my team on task, and it makes it easy for me to share documents. It also integrates with Slack, which I haven’t had time to utilize, but I love that it’s an option.” – Lindsey H. Owner.
   
2. “Overall, I am happy with nTask, and I look forward to seeing how the development team improves on an already good piece of software.” Aaron G. Web Designer 

3. “Overall, I think it is a great program that many people or organizations can take advantage of if they need a little help keeping track and completing tasks promptly.” – Amador P. Harm Reduction Specialist. 

Bonus Tip

Maximize your nTask job management software experience by integrating it with Slack or Zoom for seamless communication and scheduling efficiency. Additionally, explore Gantt chart features to optimize project planning.

17. Smartsheet – Ideal for Spreadsheet-Style Management 

Smartsheet is powerful task and resource management software that combines the familiarity of spreadsheets with top-of-the-line task management features. Its intuitive design and flexibility make it an excellent choice for teams seeking a balance between structure and creativity in their workflows.

Features 

• Multiple Views: You can seamlessly switch between Grid, Gantt, Card, Calendar, and Timeline views to visualize and manage data according to your project’s needs.
  
• Dashboards: Create customizable, real-time dashboards that integrate data from various sources, providing stakeholders with up-to-date insights.
  
• Automation: Implement no-code workflows to automate repetitive tasks, enhancing efficiency across projects.
  
• Forms: Design branded, customizable forms with conditional logic to collect consistent, high-quality data from stakeholders.
  
• Collaboration Tools: Facilitate team collaboration through shared sheets, real-time updates, and integrated conversations.
  
• Workload Tracking: Boost team performance and project execution by tracking workloads to figure out availability, monitor tasks, and resolve over-allocations.
  
• AI Capabilities: Utilize AI to generate formulas, summarize text, and analyze data, streamlining complex processes. 

Pros and Cons 

Pros	Cons
Very helpful to collaborate with team members	Using formulas in Smartsheet is difficult
Dashboards come in handy to give the project status update to the management	Sorting is challenging.
Can be synced with Outlook and Teams, thus helping to notify team members	Linking multiple sheets can be a potentially tedious task

Pricing 

Plan	Cost	Features
Pro	$9/member/month	Gantt, grid, board, and calendar view, rich formulas, 250 automations per month, and more
Business	$19/member/month	Team workload tracking, unlimited automations, timeline view, and more
Enterprise	Custom pricing	SAML-based SSO, work insights, AI texts, formulas, and charts, and more
Advanced Work Management	Custom Pricing	Dynamic view, Data Shuttle, Pivot App, and more

User Reviews 

1. “The project being web-based helps to share information with other members of the team. The ability to export to various formats, as well as get team updates is a huge benefit.” – Roger N. Head of Program Operations 

2. “I love the ease to customize your sheet for whatever you need and however you like it. Love being able to switch around columns and sort rows so quickly too.” Madison T. Marketing Manager 

3. “It’s been great having so many templates to choose from and customize. Awesome that it can be integrated with MS Teams.” Dennise G. Compliance Coordinator 

Bonus Tip 

Maximize Smartsheet’s capabilities by exploring its pre-built dashboards and connectors. For advanced workflows, invest time in learning its automation and reporting features to unlock its full potential.

18. HubSpot – Best for CRM Task Integration 

HubSpot is a comprehensive customer relationship management (CRM) platform that seamlessly integrates marketing, sales, customer service, and operations, making it ideal for businesses seeking unified task management within their CRM system.

Features 

• Contact Management: Store and organize up to 1,000,000 contacts with detailed information, including personal details, social media profiles, purchase history, and past interactions.

• Email Tracking and Templates: Monitor email opens and clicks and utilize customizable templates to streamline communication.

• Sales Pipeline Management: Visualize and manage your sales process with deal stages, task assignments, and progress tracking.

• Marketing Automation: Automate email campaigns, lead nurturing, and segmentation to enhance marketing efficiency.

• Live Chat and Chatbots: Engage website visitors in real time and provide automated responses to common inquiries. 

• Reporting and Analytics: Access detailed reports on sales activity, productivity, and individual performance to inform strategic decisions.

• App Marketplace: Connect your favorite apps to HubSpot to enhance functionality and streamline workflows. 

Pros and Cons 

Pros	Cons
Powerful marketing and sales automation	No A/B testing on lower packages
Integrated Content Management System (CMS)	Limited reporting options
Scalable software for businesses	Contracts aren’t flexible

Pricing 

Plan	Cost	Features
Free Tools	$0/month	Standard web analytics dashboard, Up to 2 dashboards each with 5 reports per dashboard, 10 custom properties in total, and more
Marketing Hub Starter	$15/month	Simple marketing automaton, up to 5 currencies, email and in-app chat support, and more
Marketing Hub Professional	$800/month	5000 campaigns per account, customizable website traffic analytics, campaign management, and more
Marketing Hub Enterprise	$3,600/ month	Event visualizer, YouTube Analytics integration, field-level permissions, and more

User Reviews

1. “It works fine – Nothing to write home about” – Matthew P. Head of Marketing in a Small Organization.

2. “Extremely valuable tool!” – Courtney C. Marketing Executive in a Small Organization 

3. “Best CRM tool that I have used” – Unknown, Works in a Consulting Company 

Bonus Tip 

To maximize the capabilities of HubSpot task management software, take advantage of the extensive resources available at the HubSpot Academy. These free courses and certifications can help you and your team fully leverage the platform’s features, ensuring you get the most value from your investment. 

19. Zoho Projects – Great for Complex Project Management 

Zoho Projects is a comprehensive project management platform designed to handle complex projects with ease. It offers a suite of tools that facilitate planning, tracking, and collaboration, making it ideal for teams managing intricate workflows. 

Features 

• Task Management: Organize tasks with sub-tasks, set dependencies, and assign priorities to ensure structured project execution. 

• Gantt Charts: Visualize project timelines and task dependencies to monitor progress and adjust schedules as needed. 

• Time Tracking: Log work hours using timesheets and timers to monitor productivity and facilitate accurate billing. 

• Collaboration Tools: Utilize features like project feeds, forums, and chat to enhance team communication and document sharing. 

• Issue Tracking: Identify, report, and resolve bugs efficiently to maintain project quality. 

• Customization: Tailor projects layouts, statuses, and workflows to align with specific business processes. 

• Automation: Automate routine tasks to save time and reduce manual effort.

Pros and Cons 

Pros	Cons
Very rare downtime enabling users to complete tasks faster.	Poor dashboard functionality
Billing and time tracking features are of great help.	Searching for tasks needs a lot to be desired.
Tracking the progress of tasks and projects is effortless.	Steep learning curve

Pricing 

Plan	Cost	Features
Free	₹0 (up to 5 users)	Task management, document sharing, custom statuses, and more
Premium	₹280/user/month, billed annually	Time tracking, AI chatbot powered by Zia, budgeting, and more
Enterprise	630/user/month, billed annually	Custom fields, In-house Zoho Desk integration, custom profiles and roles, and more

User Reviews 

1. “Before Zoho, we were chained to the desk at the office. After Zoho, we can be anywhere and be in charge of our projects” – Paulina Mora, Operations Director, CartoData.  

2. “Zoho Projects allows Maarifa Solutions to address issues and devise befitting solutions” – Majala Mlagui, Business Development Manager, Maarifa Solutions. 

3. “Working remotely was challenging until we found Zoho Projects” – Harisharan Luthra, Manager, Vedantu. 

Bonus Tip 

To get the most out of Zoho Projects task management software, explore its customization options, tailor fields, layouts, and workflows to your team’s specific needs. This will streamline processes and significantly improve efficiency. 

20. Hive – Best for Multi-Layered Collaboration 

Hive is another comprehensive project management and collaboration platform designed to enhance team productivity through multi-layered collaboration. Its exquisite features cater to diverse workflows, making it the one to go for teams seeking a unified workspace. 

Features 

• Flexible Project Views: Choose from Kanban, Gantt, calendar, and table views to visualize projects in a way that suits your team’s workflow. 

• Automated Workflows: Streamline repetitive tasks with automation, thereby reducing manual effort and minimizing errors. 

• Integrated Email Inbox: Manage emails directly within Hive, allowing seamless communication without switching platforms. 

• Time Tracking: Monitor time spent on tasks to enhance productivity and facilitate accurate billing. 

• Proofing and Approvals: Simplify design and feedback workflows with built-in proofing tools, thus ensuring timely approvals. 

• Collaboration Tools: Utilize native chat messaging and collaborative notes to ensure real-time team communication. 

• Integrations: Connect with popular tools like Slack, Zoom, and cloud storage services to centralize your workflow. 

Pros and Cons 

Pros	Cons
Forever Free plan and free trial available	Add-on features raise the price astronomically
Unique goal-setting features	Native time tracking is available only on the Teams plan
Visually appealing and easy-to-navigate interface	Not quite scalable

Pricing 

Plan	Cost	Features
Free	$0 (Free Forever)	Unlimited tasks, unlimited collaborative notes, native chat messaging, and more
Starter	$1/user/month	Unlimited storage, up to 10 Workspace members, Gantt view, and more
Teams	$3/user/month	Time tracking, team sharing, shareable forms, and more
Enterprise	Contact sales	Unlimited onboarding, enhanced security & permission controls, dedicated customer success manager, and more

User Reviews 

1. “Very easy to use, always up to date on management even on distance.” – Teo S., Senior Mechanical Design Engineer 

2. “Tool with functions to monitor and follow up on tasks.” – Nutan K. Sales Manager 

3. “Hive – the best solution for project management and collaboration” – Xiti S. Quality Manager 

Bonus Tip 

To maximize productivity, utilize Hive’s automation features for repetitive tasks, freeing up time for more strategic activities. Integrating Hive task management software with communication platforms like Slack or Zoom can further enhance team coordination.

21. Active Collab – Personalized for Client-based Workflows 

ActiveCollab is robust job management software tailored for client-based workflows. It offers a suite of features that streamline collaboration, task management, and billing processes. Its customizable workspace and client-focused functionalities make it ideal for agencies and teams handling multiple clients.

Features 

• Unlimited projects and customizable workflows.

• Recurring tasks and automated reminders.

• Budgeting and expense tracking tools.

• Customizable invoices with multi-currency support.

• Real-time notifications and team collaboration via chat.

• Integrated time tracking and offline tracking options.

• File management and email-to-task conversion.

Pros and Cons 

Pros	Cons
Time tracking and measuring work productivity seems like a breeze	Lack of integrations
Comprehensive invoice and expense tracking	The time logging structures is not that good
User-friendly interface	Limited storage in lower-tier plans

Pricing 

Plan	Cost	Features
Plus	$3.17/user/month, billed annually	Unlimited tasks, projects, and discussions, task dependencies, integrated stopwatch, and more
Pro	$8.0/user/month, billed annually	Unlimited members, expense tracking, app integrations, and more
Pro + Get Paid	$11.75/user/month, billed annually	Time estimates, invoicing, workload management, and more

User Reviews 

1. “Best Discussion management tool for different projects.” – Chetan C., Senior Software Developer 

2. “Practical, not on the go.” – Unknown, Works in a Marketing and Advertising Company 

3. “Good platform for keeping our online office organized.” – Christian A. IT Manager, Media Production 

Bonus Tip 

To boost efficiency, leverage ActiveCollab’s project templates for recurring client projects. This feature allows you to standardize processes and save time on setup, thereby ensuring consistency across similar projects. 

How to Choose the Right Tool for You? 

In a world dominated by technology, the right tool can streamline workflows, improve collaboration, and boost productivity. With countless options available, choosing the ideal solution for your team can be confusing. By focusing on key considerations, you can confidently identify the tool that best meets your needs. But, what are the considerations we are talking about? Well, here goes 

Evaluate Your Needs (e.g., team size, project complexity) 

Begin by assessing your specific requirements. For individuals, simplicity and intuitive interfaces might be the thing. Teams should consider collaboration features like report sharing and real-time updates. For larger projects, tools with advanced project tracking, reporting, and activity tracking are essential, something in which task management software like Clockdiary shines through. 

Consider Your Budget (Free vs. Paid Plans) 

Pricing is a critical factor when choosing a tool. Start by evaluating whether a free plan can meet your basic needs, especially if you’re a startup or small business. However, paid plans often offer advanced features like AI-powered smart assistant, tracking employee productivity by AI Rule Engine, 24/7 customer support, and more. Weigh the cost against the potential ROI to ensure you are making a wise investment.

Assess Compatibility with Current Tools and Processes 

The tool you choose should seamlessly integrate with your existing workflows and tools. Check for compatibility with software like Google Calendar, Slack, or your CRM system. A tool that complements your current setup will minimize disruptions and enhance productivity.

Importance of User Reviews and Community Feedback 

User reviews offer insights into real-world experiences with the task management tool. Look for feedback on ease of use, reliability, and customer support. Additionally, an active community can be invaluable for troubleshooting and learning advanced use cases.

FAQs