The 17 Best Time Blocking Apps in 2024

Do you need help keeping up with your busy schedule? Time blocking apps is the game-changing solution you need to master your calendar and boost productivity. 

Over four in five people(82%) do not have a dedicated time management system and thus waste their time on less significant tasks. 

Whether you are a CEO, manager, team leader, or freelancer, effective time management is critical to staying on top of tasks and hitting deadlines. This is where a good time blocking app comes in handy. 

These apps help organize tasks into manageable slots, thus increasing focus. Whether you are leading a team or managing multiple clients, having the right app can be the key to success. 

Today, we will take a look at what is actually meant by time blocking, its different methods, what makes the best time blocking apps, and additionally, the top 17 apps in this genre. Therefore, with a commitment to practicing effective time management, let’s start.

Here Is A Glimpse of The 17 Best Time Blocking Apps 

• ClockDiary for an All-in-One Time Blocking App. 

• Toggl Track for project.

• Sunsama for daily planning.

• Tick Tick Premium for scheduling tasks.

• Sorted^3 for Apple Users.

• Skedpal for automated scheduling.

• Planyway for Trello or Jira users.

• Clockwise for Teams.

• Motion for time blocking.

• Google Calendar for scheduling tasks.

• Morgen for schedule transparency.

• Todoist for to-do lists.

• TimeCamp for automatic time tracking.

• Any. do for time scheduling.

• ClickUp (ex. HourStack) for all-in-one productivity.

• Monitask for reports.

• Clockify for time tracking.

What is Time Blocking?

Time blocking is a time management technique in which you schedule specific tasks in designated time slots throughout your day. This method encourages focused work on one task at a time, which is particularly beneficial for business owners who have multiple responsibilities.

This technique will allow you to prioritize critical decisions and allocate time efficiently for meetings, employee performance reviews, and providing valuable project insights. Consequently, you will be able to manage your schedule more effectively. You can also structure time for team collaboration and individual tasks. You can balance client work and personal projects, making time blocking a powerful tool for improving focus and productivity.

Time Blocking Methods 

No two persons productivity levels are the same. While some may be more productive during the morning hours.

Task Batching

In this method, similar tasks, such as meetings or emails, are grouped into one-time slot, thus minimizing distractions and helping you improve focus. For example: 

• 09:30 AM – 10:00 AM : Email responses 
• 10:00 AM – 12:00 PM: Writing reports 
• 04:00 PM- 05:30 PM: Calls and meetings  

Day Theming

In this method, you assign each day to a specific category, like Project A planning on Monday or Project A meetings on Tuesday. As a result, this helps streamline workflow and thus reduces decision fatigue. For example: 

• Monday: Planning and Strategy 
• Tuesday: Client meetings 
• Wednesday: Content creation
• Thursday: Administrative Tasks 
• Friday: Team Collaboration and Feedback 

Time Boxing

This method sets strict time limits for each task, allowing business owners to maintain productivity, avoid perfectionism, and consequently stay on schedule.

The time-blocking methods we mentioned above will help you better control your time, thereby ensuring tasks are completed efficiently while negating the chances of multitasking and burnout. 

What Makes The Best Time Blocking App? 

It goes without saying that dedicated time blocking apps are crafted with the primary motive of making time management seem like a breeze. Therefore, here are the features that you should look for in the best time blocking apps:

• User-friendly Interface: The best time blocking app should feature an easy-to-use interface, thus allowing users to quickly set up and manage their schedules effectively. 

• Customizable Time Blocks: Users should be able to create and adjust time blocks to optimize productivity. Additionally, you should always select apps that offer flexibility in adjusting time blocks as per your needs and preferences.

• Integration with Calendars: Seamless integration with existing calendars like Google Calendar or Outlook also ensures all your tasks and meetings are in one place.

• Time Blocking Clock: A time blocking clock in-built within the app helps track how much time is spent on each task, thereby ensuring you stay on schedule. 

• Daily Planner with Time Blocking Weekly Checklist: A planner with both daily and weekly views allows for comprehensive scheduling, making it easier to manage multiple responsibilities. 

• Notifications and Reminders: The time blocking app should offer reminders to keep you on track throughout the day. 

The 17 Best Time Blocking Apps in 2024 

Now that you have a fair idea of what time blocking actually means, its methods, and the features that you should look out for while seeking the best app for time blocking, let’s take a look at the top 17 time blocking apps that have become quite popular these days. 

ClockDiary    (Windows, iOS, macOS, Web Browsers, Web App)  

ClockDiary is one of the best time-blocking apps available online, and with good reasons at that. Not only does it allow you to track the time you spend on your scheduled time blocks as you work on them, but it also helps you manage your time efficiently. Consequently, this time-blocking app improves productivity and streamlines workflow.

Read on to find out what ClockDiary can do for you: 

• ClockDiary for Time Boxing 

With ClockDiary, you can easily create time boxes for tasks, thus allowing you to stay focused and complete work within set deadlines. 

• ClockDiary Time Recorder

ClockDiary time blocking app allows you to record time spent on various tasks or projects. If you happen to be a CEO monitoring project timelines or a freelancer who needs to track billable hours, this is certainly the app for you. 

• Real-Time Dashboard 

It provides a real-time view of completed tasks, thus making it easy to oversee multiple projects and team productivity at a glance. Moreover, this feature enhances overall efficiency and management.

• Time-Tracking & Timesheets 

ClockDiary allows you to track time both manually and automatically, There is also a “timesheet” section that gives you a complete view of how long tasks take, thus helping you keep track of project progress and analyze productivity. 

• Clock in/ Clock out 

ClockDiary time blocking app allows employees to clock in and clock out, thus helping you monitor shift times and attendance. 

• Activity Tracker 

The “Activity Tracker” feature, built into this app, monitors time spent on various tasks in real-time by taking screenshots every 10 minutes. As a result, this ensures transparency and provides valuable data for optimizing team performance.

• Manage Your Team, Schedule, and Shifts 

If you supervise a large team, this app can help you effectively track the to-do lists and the time spent on each activity assigned to them. You can also set shifts for employees, by virtue of the multiple work time zone feature.  

• Extract Insights with Customized Reports 

This time-blocking app provides intricate, customized reports to analyze time usage, project progress, and team performance, thus helping you make data-driven decisions. 

ClockDiary Reviews 

ClockDiary has grown to become one of the best time-blocking apps and is highly rated for its ease of use, exquisite features, and affordability. Furthermore, here’s what users have to say about this app: In addition, these reviews highlight its effectiveness and user satisfaction.

ClockDiary Pricing 

ClockDiary is often considered a free time-blocking app, as it offers a free plan for up to 25 users. Moreover, the plan includes essential features like time entry and tracking, timesheet management, and task and project categorization.

There is also a “Professional Plan” priced at $1.99 per user per month, offering more advanced functionalities like priority ticket handling and 24/7 customer support. 

You can also opt for the “Enterprise Plan,” which allows you to customize the plans as per your requirements. For more information, you are always welcome to connect with our experts and they will guide you in the best way possible. 

Toggl Track (Android, iOS, macOS, Windows, Linux, Web, and Browser Extensions) 

Toggl Track is a time blocking app tailored for project management. Moreover, it features an intuitive interface that allows you to track time efficiently across multiple projects, thereby ensuring accurate billing and optimized productivity. With Toggl Track, you can:

• Track time for various clients and projects 

• Generate comprehensive reports for client invoicing. 

• Integrate with project management tools like Trello and Asana. 

• Set up time blocks for focused work.

• Monitor team productivity in real time. 

Speaking about pricing, the Toggl Track timeblock app offers a free plan for up to 5 users with features like unlimited time tracking and exportable reports. In addition, moving on to the paid plans, there is a Starter plan priced at $9 per user per month as well as a premium plan priced at $18 per user per month.

Sunsama (Web, macOS, iOS, Android) 

Sunsama is basically a daily planning and time blocking app designed to help business owners stay organized and focused. The fact that it combines task management and calendar integration makes it easy for you to plan your day around key priorities. Sunsama provides you with a lot of flexibility in blocking time and helps create more accurate time blocks in the following ways: 

• Organize tasks into time blocks directly in your calendar.

• Sync with Google Calendar, Outlook, and other tools

• Set priorities for the day and track progress.

• Break down large projects into manageable tasks.

• Reflect on daily productivity with progress tracking.

Coming to the pricing, this time blocking app offers a 14-day free trial. Premium plans start at $20 per user per month for full access to its features. 

TICK TICK Premium (Web, Android, iOS, macOS, Windows, Chrome, Firefox, watchOS) 

TickTick Premium is a time-blocking app crafted to schedule tasks efficiently. For instance, if you are someone who needs to manage multiple projects and is looking for ways to prioritize tasks seamlessly, then you can go for TickTick Premium. This Windows 11 time-blocking app helps users implement this technique by

• Create detailed task lists and schedule them into time blocks.

• Use the Pomodoro timer to enhance focus during work sessions.

• Sync tasks across devices and integrate with popular calendars.

• Set priority levels, deadlines, and recurring tasks.

• Track progress with task completion statistics.

Speaking about the pricing, the free version does not have a calendar view. TICK TICK premium is priced at $2.79/month and includes the calendar view, as well as RSS feeds to and from third-party calendars. 

Sorted^3 for Apple Users (iOS, macOS) 

Sorted^3 is a time-blocking app designed specifically for Apple users. The good thing about this app is that it combines scheduling, task management, and time blocking all in one platform, making it easy for you to stay organized and productive. Moreover, Sorted^3 offers features that make time blocking straightforward and efficient: In addition, these tools help streamline your workflow and enhance overall productivity.

• Schedule tasks into time blocks with a simple drag-and-drop interface. 

• Sync tasks and calendars across all Apple devices.

• Use auto-scheduling to adjust plans on the go.

• Prioritize tasks and set reminders.

• Combine tasks, notes, and events in one app.

The prime features of Sorted^3 are free to use forever. There is also a PRO version, priced at $14.99 for the iOS app and $24.99 for the macOS app, with additional features like auto-schedule, iCloud sync, attachments, and auto-backup. 

Skedpal for Automated Scheduling (Web, iOS, Android) 

SkedPal is a smart time-blocking app designed for automated scheduling. Consequently, it is a top choice for CEOs, managers, team leaders, and freelancers.It intelligently reorganizes tasks based on priorities, deadlines, and availability, thus ensuring a balanced, productive schedule. It has features that let you: 

• Automate task scheduling based on your calendar and priorities.

• Adjust schedules dynamically as priorities change.

• Set goals and track progress with comprehensive analytics.

• Sync with Google Calendar, Outlook, and other tools.

• Balance work and personal commitments effortlessly. 

Just like Sorted^3, the SkedPal timeblock app also offers a free trial. Premium plans start at $14.95/month when paid monthly and $9.95/month when paid annually. 

Planyway for Trello or Jira Users ( Chrome, Safari, Opera) 

If you are a Trello or Jira user, this is the time-blocking app for you. Additionally, the best part about this app is that it integrates time management directly with your project boards, thereby improving workflow and productivity. Consequently, here’s how Planyway can enhance your time-blocking practice:

• Time block tasks within Trello and Jira boards. 

• Visualize project timelines and task deadlines.

• Sync with Google Calendar for seamless scheduling.

• Assign tasks to team members and track progress.

• Use Gantt charts and timelines for project management.

You can try the Planyway time block app for free or opt for premium plans starting at $6 per user per month. 

Clockwise (Chrome, Firefox, Asana, Slack) 

Clockwise is a dynamic time-blocking app crafted to optimize team schedules and productivity. This is a great app for those who need to coordinate across multiple projects while maintaining focus and efficiency. Clockwise offers numerous features that can help streamline your schedule and boost productivity: 

• Automatically schedule meetings at the best times for the team.

• Create Focus Time blocks to minimize distractions.

• Sync with Google Calendar for seamless team coordination. 

• Use smart scheduling to reduce time conflicts and overlaps. 

• Track team availability and optimize collaborative efforts. 

Speaking about the pricing, this Windows 11 time blocking app has a free plan that includes smart calendar management for individuals. You can also upgrade to the Teams plan for $6.75/user/month to optimize meeting times and focus time for multiple parties. 

Motion 

Motion is a powerful, automated time-blocking app that helps CEOs, managers, team leaders, and freelancers optimize their schedules. In addition, it employs AI to automatically organize tasks, which means users can focus on their priorities without worrying about manual planning. As a result, Motion allows you to:

• Automatically schedule tasks based on priorities and deadlines.

• Integrate with Google Calendar for seamless time management.

• Create Focus Time blocks for extensive work sessions.

• Reschedule tasks with changes in priorities. 

• Track progress with comprehensive reports and analytics. 

Motion offers a 7-day free trial. There is also a plan for individuals priced at $19 per month (billed annually) and a plan for Teams priced at $12 per user per month (billed annually). 

Google Calendar 

Google Calendar is a versatile, user-friendly Windows 11 time blocking app and is quite popular among business owners. Furthermore, its integration with Google Workspace and other apps makes it a great choice for scheduling tasks and managing time efficiently. Additionally, it packs features that let you:

• To begin with, create time blocks for tasks, meetings, and projects.

• Sync across devices for seamless scheduling.

• Set reminders and notifications to stay on track.

• Share calendars with teams for easier collaboration.

• Integrate with Google Workspace, Zoom, and other tools.

Coming to the pricing, Google Calendar is a free time blocking app. However, you can avail yourself of additional features through Google Workspace subscriptions, which start at $ 6 per user per month. 

Morgen 

Morgen is one of those few time blocking apps that enhances schedule transparency. Moreover, its enchanting interface allows seamless task management and calendar integration, which in turn fosters clarity across teams and individual schedules. Additionally, Morgen offers several features that can help streamline your schedule and boost productivity:

• Set time blocks and prioritize tasks.

• Sync multiple calendars in one place. 

• Receive smart reminders to stay on track.

• Share schedules with teams for transparency 

Morgen is often considered a free time blocking app as it offers a free version with essential features like unlimited open invites and one calendar integration. Also, there is a Pro plan priced at $9/month, with additional features like task integrations + time blocking, Booking page + scheduling links, etc. 

Todoist for To-do Lists 

Todoist is another Windows 11 time-blocking app that excels at managing to-do lists. Notably, its X-factor lies in the fact that it combines task management with time-blocking to help users stay organized and focus on priorities. Furthermore, in addition to a to-do list, Todoist allows you to

• Create detailed to-do lists with priorities and deadlines. 

• Block specific time slots for tasks and projects.  

• Track progress with visual productivity trends. 

• Share task lists and collaborate with team members. 

Todist timeblock app offers a free plan with core features like flexible list and board layouts, a one-week activity history, and more. There is also a Pro plan priced at $4/month, billed annually, with additional features like a Calendar layout, AI assistant, and more. You can also opt for the Business Plan priced at $6/user/month billed annually, with advanced features like shared team workspace, centralized team billing, and more. 

TimeCamp 

If you are looking for a time blocking app with automatic time-tracking features, TimeCamp is the one for you. In addition, by automating time entries, it simplifies tracking work hours and managing tasks, thus ensuring accurate project and productivity insights. Here are some ways you can use TimeCamp for time blocking:

• Automatically track time across tasks and projects. 

• Block time for focused work with detailed timesheets.

• Generate real-time reports for better decision-making. 

• Integrate with popular tools like Xero and Asana. 

TimeCamp offers a free plan with basic features like a time clock kiosk and geofencing. There are also four premium plans, namely Starter, Premium, Ultimate, and Enterprise, priced at $1.49/user, $2.99/user, $3.99/user, and $11.99/user, all billed annually and offering different exquisite features. 

Any. do 

Any.do is a popular time blocking app with time-scheduling characteristics. Furthermore, its seamless task management and scheduling capabilities help users organize their day efficiently and stay on track with priorities. Specifically, here are some of its features:

• Schedule tasks with time blocks for better focus. 

• Sync tasks across devices and calendars for real-time updates. 

• Set reminders and recurring tasks to stay on schedule. 

• Collaborate with team members by sharing tasks and deadlines. 

Any. do is often considered a free time blocking app as it offers a free version with basic features like daily planner, calendar, and reminders. You can also opt for premium plans starting at $4.99/month, billed annually, with advanced features like AI assistance, WhatsApp reminders, etc. 

ClickUp (Chrome, Alexa, Google Home) 

ClickUp is a powerful all-in-one time blocking app, ideal for CEOs, managers, team leaders, and freelancers looking to manage tasks, projects, and schedules efficiently. Moreover, it offers robust features that enhance productivity and streamline workflow management. The exquisite features it brings to the table provide everything you need to stay productive in one platform. Furthermore, here’s how ClickUp can help with time blocking: Additionally, it offers various tools to optimize your scheduling and task management.

• Block time for tasks, meetings, and goals. 

• Track progress with custom-tailored dashboards. 

• Manage tasks, calendars, and projects in one place. 

• Collaborate with teams using shared to-do lists and timelines. 

Speaking about the pricing, the ClickUp time-block app has a Free Forever plan with basic features such as Calendar view and in-app video recording. Moreover, this plan provides a solid foundation for users to explore the app’s capabilities without any cost There is also an “Unlimited” plan for small teams (priced at $7 per user per month), offering features like resource management and agile reporting, and a “Business” plan (priced at $12 per user per month), offering additional features like advanced automations and workload management.

MoniTask (Windows, Mac, Linux) 

Monitask makes it to our list of best time blocking apps by virtue of its detailed report-generating capabilities. Furthermore, its superb reporting features provide valuable insights into productivity and project timelines, which, in turn, help optimize workflows. Consequently, here are some ways you can use Monitask for time blocking:

• Block time for tasks and automatically track work hours. 

• Generate comprehensive reports on employee productivity. 

• Monitor progress with activity logs and screenshots. 

• Analyze team performance with detailed time reports. 

MoniTask offers a free trial for 10 days, during which you can explore main features like automated time tracking, automated screenshots, and activity tracking.

Paid plans start at $4,99/user/month with additional features like task management and idle time detection. 

Clockify (Web, Android, iOS) 

Clockify is a time tracking cum time blocking app, offering users a simple way to organize their schedules while monitoring productivity.Its user-friendly interface and comprehensive tracking features make it a great choice for anyone looking to manage time effectively. Additionally, these aspects ensure that users can easily integrate it into their routines, thereby enhancing overall time management.”

Additionally, here are the main features of Clockify:

• Block time for tasks, projects, and meetings. 

• Automatically track time across various tasks and projects. 

• Generate comprehensive reports for productivity insights. 

• Collaborate with teams by sharing schedules and tracking progress. 

Just like any other app, Clockify also offers a free plan with basic features such as auto-tracking, idle detection, and reminders. Additionally, premium plans start at $5.49/user/month, providing advanced features like invoicing, tracking attendance, overtime, and time off. Therefore, users can choose a plan that best suits their needs.

Key Tips for Successful Time Blocking 

For business owners looking to boost productivity and manage time effectively, the time blocking technique is undoubtedly the one to go for. Here are key tips to ensure success:

• Prioritize tasks: Focus on critical tasks and allocate dedicated time blocks.

• Set realistic time limits: Avoid overloading your schedule by blocking considerable time for each task.

• Batch similar tasks: Group related tasks together to minimize distractions.

• Use a time-blocking app: Tools like ClockDiary can help create time boxes for tasks and track progress.

• Schedule breaks: Incorporate short breaks to stay refreshed and maintain productivity throughout the day. Additionally, this practice helps prevent burnout and keeps you focused on your tasks

Conclusion 

So, you see, the 17 best time blocking apps of 2024 we mentioned here offer a wide range of features to help you boost productivity and manage your schedule efficiently. Whether you are a CEO, manager, team leader, or freelancer, these apps provide custom-made solutions to streamline your workflow, enhance focus, and thereby improve time management. 

From advanced time tracking and reporting capabilities to seamless integrations and user-friendly interfaces, each app on our list is specifically designed to cater to the various needs and preferences of different users. Therefore, it is advised that you select the right time blocking app to optimize your daily routines, achieve your goals, and maintain a productive work-life balance.

Do You Need A Time Block App? 

As we mentioned earlier, a time block app is a must for people struggling with time management, especially busy professionals. ClockDiary has grown to become the best time block app, with numerous exquisite features to streamline your workflow. It enables you to block out dedicated time for tasks, meetings, and projects, thus helping you stay organized and focused. With its exquisite interface, you can easily track your time, generate comprehensive reports, and collaborate with your team. 

Also, ClockDiary’s ability to integrate with popular productivity tools like Trello, Slack, and Google Calendar and its flexibility in adapting to various workflows make it a precious asset for boosting productivity and managing your time effectively. To incorporate this software into your daily business operation, submit a query with us, and we will get back to you as soon as possible. 

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