11 Best Time Management Apps in 2025

Are you struggling to stay organized in a world where efficiency matters the most? Well, fret not. With the demand for productivity tools skyrocketing at a never-before-seen scale, over 18% of professionals rely on time management apps to balance work and life. 

Quick Summary: Looking for the best time management apps in 2025? This curated list highlights 11 top-rated tools to help you stay organized, boost productivity, and track your time effectively. Whether you need a simple task manager like Todoist, a visual workflow tool like Trello, or a powerful all-in-one time tracker like Clockdiary, we’ve covered the best in each category. Explore each app’s standout features, pros and cons, and pricing details—so you can find the right fit for your work style. From automating focus with RescueTime to mastering resource planning with Hub Planner, this guide helps you make a smart choice in time management software.

In this day and age, the time management solutions have evolved with more ground-breaking, user-friendly features. These solutions are primarily crafted to help you accomplish more in less time. Whether you’re a CEO aiming to streamline operations or a freelancer managing multiple clients, finding the right app can be a game-changer. Dive into our list of the 11 best time management apps this year to discover the tools that can redefine how you manage your day. So, let’s begin. 

#1. Clockdiary – Best Free Time Tracker and Productivity Booster 

Clockdiary is a powerful free time tracking app known for its user-friendly features and flexibility. This makes it a great choice for professionals aiming to boost productivity. From freelancers to large teams, Clockdiary offers top-notch tracking and reporting tools that help users manage time and tasks effectively and efficiently. Here’s what makes Clockdiary one of the best time management apps in 2025. 

Top Features of Clockdiary

• Automatic Time Tracking: Simple, one-click automatic time-tracking for tasks and projects.

• Timesheet Management: Detailed timesheets for reviewing tracked hours and productivity, thus helping identify weak points. 

• Customized Reports: Customizable reports for analyzing time data and productivity patterns.

• Project Management: Helps categorize projects as billable or non-billable and track progress against them.

• Integrations: Connects with popular productivity apps to streamline workflow.

• Team Management: Allows managers to oversee team activities, allocate tasks, and monitor productivity.

• Mobile & Desktop Access: Since Clockdiary is compatible across multiple platforms, including Windows, Linux, and macOS, it syncs across devices, making time tracking accessible anytime. 

Pros & Cons of Clockdiary

Pros	Cons
Free for up to 10 users with basic features	Advanced features require a paid plan
Simple, intuitive interface	No built-in invoicing feature
Sync your data seamlessly through effective integrations	Limited offline access capabilities

Clockdiary Pricing Overview

Clockdiary stands out for its flexibility and robust free plan. This makes it one of the best time management apps for freelancers managing multiple projects at once and teams looking to track productivity without investing upfront. With easy-to-use features, insightful reporting, and seamless integrations, Clockdiary has grown to become an essential tool for managing time and boosting productivity in both individual and team settings.

#2. Todoist – Best for Simple Task Management 

Todoist has earned its spot as one of the best task management apps in 2025, widely known for its simplicity, power, and adaptability. From organizing daily tasks to managing complex projects, Todoist’s versatile features make it a go-to tool for CEOs, freelancers, and anyone aiming to boost productivity. Here’s why Todoist stands out as the best personal organizer app.

Key Features of Todoist

• Task Organization: Offers customizable projects, labels, and filters, making it easy to organize tasks according to priority and deadlines.

• Recurring Due Dates: Allows users to set recurring tasks (e.g., daily, weekly), so no deadline is missed.

• Collaboration Tools: Lets users assign tasks, share projects, and collaborate seamlessly with team members.

• Priority Levels: Enables users to set priority levels for tasks, helping them focus on what matters most.

• Karma Points: Gamifies productivity by awarding points for completing tasks and meeting goals.

• Integrations: Syncs with tools like Google Calendar, Slack, and Jira, thereby ensuring a seamless workflow.

Pros & Cons of Todoist

Pros	Cons
Helps remember the daily tasks	No time-tracking or micro-scheduling features
Excellent for both personal and team use	Limited reporting and analytics
Extensive task and project categorization	Contacting customer support is useless.

Todoist Pricing Plans 

Plan	Cost	Features
Beginner	$0	Basic task management, up to 5 active projects, and productivity tracking
Pro	$4/month, billed annually	300 active projects, task reminders, 150 filter views, and unlimited activity history
Business	$6/user/month, billed annually	500 active projects, a shared team workspace, granular team activity logs, and centralized team billing.

Todoist’s intuitive design, top-notch features, and flexible pricing options make it ideal for managing tasks of all scales. Whether you’re tackling personal to-dos or coordinating team projects, Todoist’s feature set enhances productivity without overwhelming users. With its blend of simplicity and functionality, Todoist proves to be one of the best team or personal management software in 2025.

#3. Trello – Best Visual Tool for Task Management 

Trello has established itself as a leading tool for visual task management. It is especially favored by teams and individuals who prefer a highly visual and organized workflow. With its iconic board and card layout, Trello offers a unique way to manage tasks, projects, and team collaboration. Here’s why Trello stands out as the best visual tool for task management.

Standout Features of Trello

• Kanban Board Layout: Organizes tasks visually with boards, lists, and cards, making it easy to track progress at a glance.

• Drag and Drop Functionality: Users can easily move tasks across different stages by dragging cards from one list to another.

• Customizable Labels and Tags: Adds color-coded labels and tags to cards for better task categorization and prioritization.

• Checklists and Due Dates: Adds checklists and due dates to cards, making it easy to break down tasks into subtasks and track deadlines.

• Power-Ups (Integrations): Offers integrations with popular tools like Google Drive, Slack, and GitHub, enhancing Trello’s functionality and adaptability.

• Team Collaboration: Enables team members to comment, add attachments, and collaborate on cards, streamlining project communication.

Pros & Cons of Trello 

Pros	Cons
Instantaneous real-time updates	Limited Customizability
Effortless member addition	Dependency on external integrations
Eliminates the need for physical notes	Data security concerns

Trello Pricing Structure

Plan	Cost	Features
Free	$0	Unlimited cards, up to 10 boards per workspace, unlimited power-ups per board, and 250 Workspace command runs per month
Standard	$5/user/month, billed annually	Unlimited boards, advanced checklists, custom fields, and 1000 Workspace command runs per month.
Premium	$10/user/month billed annually	Timeline view, calendar view, and dashboard view
Enterprise	$17.50/user/month, billed annually	Unlimited Workspaces, public board management, organization-wide permissions, and more

Trello’s visual approach to task management makes it an ideal tool for teams and individuals prioritizing organization and collaboration. With customizable boards, easy-to-use collaboration features, and a flexible pricing structure, Trello is an excellent choice for visually managing tasks and projects, helping teams stay aligned and productive without unnecessary complexity.

#4. Sanebox – Best Email Manager 

SaneBox is a powerful email management tool designed to help users regain control over their inboxes, eliminate distractions, and prioritize essential messages. Its AI-powered features streamline email organization, making it an excellent choice for professionals who want a clutter-free inbox without the need to switch email providers. Here’s why SaneBox stands out as the best email manager.

Key Features of Sanebox 

• Smart Filtering: Employs AI to automatically sort incoming emails into folders like SaneLater and SaneNews, keeping only important emails in the inbox.

• SaneBlackHole: Allows users to move unwanted emails into a “black hole” folder, permanently ignoring future messages from specific senders.

• Snack Folders: Collects less-important emails in a different folder to be reviewed at a convenient time, thus reducing inbox clutter. 

• Do not Disturb Mode: You can temporarily block incoming emails so that you can focus on critical tasks without disturbances, thereby boosting productivity. 

• Response Tracking: Reminds you of emails that haven’t been replied to, thereby ensuring important communications are not overlooked. The latest Sanebox updates from May 2024 include an intuitive Snooze button for SaneReminders. This allows you to snooze reminders, be it for a few hours or a month later. 

Pros & Cons of Sanebox

Pros	Cons
Automatically unsubscribes from promotional emails to keep your inbox clean.	Functionality is limited to only email services.
Notifies you about high-priority emails on the basis of your interaction patterns.	Pricing is quite high for light email users.
Provides daily or weekly summaries of your inbox activity so that you can stay informed about your email volume and trends.	The extensive features and settings of this app might be overwhelming to learn right in the first go.

Sanebox Pricing

Plan	Cost	Features
Snack	$2.04/month, paid biannually	1 Email account, you can select a maximum of 2 features, email chat support
Lunch	$3.50/month, paid biannually	2 email accounts, you can select a maximum of 6 features, email chat support
Dinner	$9.96 / month, paid biannually	4 email accounts, access to all features, chat email support

SaneBox’s intelligent filtering, ease of use, and versatile folder system make it a top choice for busy professionals who need a streamlined inbox. Its range of plans ensures that users can choose the level of control they need to manage emails effectively, making SaneBox one of the best email managers available today. Since it cuts down time on email management, it makes it to our list of best time management apps in 2025.

#5. RescueTime – Automated Time Management and Focus Tracking 

RescueTime is another one of the best time management apps available online. It is fully automated and primarily meant for focus tracking. It is designed to help users understand and improve their productivity patterns. By tracking digital activities automatically, RescueTime provides insights that encourage better focus, balanced work habits, and increased productivity. Here’s why RescueTime shins through when it comes to automated time management and focus tracking.

Core Features of RescueTime

• Automatic Time Tracking: Tracks time spent on applications, websites, and documents without manual input. Thus, you get an accurate picture of productivity habits.

• Focus Sessions: Blocks distracting websites during scheduled focus periods, helping users stay on task.

• Productivity Reports: Provides detailed reports and visual data on how time is spent, helping identify areas for improvement.

• Goal Setting: Users can set goals for productive hours, screen time limits, or specific activities to improve work-life balance.

• Real-Time Alerts: Sends notifications when productivity goals are met or when too much time is spent on non-productive sites.

• Availability: Available in Windows, Mac, Linux, Android, Web, and iOS. This makes it one of the best time management apps for Windows or other platforms. 

Pros & Cons of RescueTime 

Pros	Cons
Real-time analysis and tracking of your habits.	Demands access to various personal data and information.
Automatically blocks distractions like messages, websites, and more.	Limited amount of digital workspaces available for working together.
Facilitates offline working	Limited features on the Lite version

RescueTime Pricing

Plan	Cost	Features
RescueTime Lite	Free	A customized daily Focus Work goal, real-time tracking of your daily goals, and timely alters to improve your habits.
RescueTime	$12/month	Additional features like distraction-blocking Focus Sessions, progress tracking through the week and month, and music integration to help your flow.

RescueTime’s automated tracking and focus-oriented features make it an ideal tool for professionals looking to improve productivity with minimal effort. Its advanced insights, goal-setting capabilities, and focus management tools offer a comprehensive solution for understanding and optimizing how time is spent. With a blend of automation and control, RescueTime empowers users to make meaningful improvements to their work routines. All these things cumulatively make it one of the best time management apps for automated and focus tracking.’

#6. Hub Planner – Resource Management Choice for Teams 

Hub Planner is a powerful resource management tool tailored for teams aiming to optimize project planning, allocation, and tracking. It offers a wide array of features that streamline resource management. This makes it a top choice for organizations that need effective collaboration and transparency. Here’s why Hub Planner stands out as one of the best resource management cum time management apps for teams.

Key Features of Hub Planner 

• Resource Scheduling: Visual drag-and-drop scheduling lets teams allocate resources efficiently across multiple projects with real-time updates.

• Project Planning and Forecasting: Advanced forecasting tools help teams anticipate resource needs and plan projects according to capacity.

• Time Tracking and Reporting: Integrates time-tracking functionality, allowing managers to track work hours and generate insightful reports.

• Skill Matching: Matches team members to tasks based on their skills and availability, ensuring the right resources are used effectively.

• Capacity Management: Provides insights into team availability and workload distribution to prevent overbooking and burnout.

• Budget Tracking: Allows for budget planning and monitoring, helping teams stay within financial constraints for each project.

Pros & Cons of Hub Planner 

Pros	Cons
Comprehensive visual scheduling	Quite expensive compared to other alternatives.
One can navigate multiple functionalities and reporting features quickly.	If you input data in the wrong field, you have to contact the administrator every time.
Great for large teams and complex projects.	It can be overwhelming for small teams.

Hub Planner Pricing Overview 

Plan	Cost	Features
Plug & Play	$7/resource/month	Unlimited projects, resource scheduler, reports and dashboard, and more
Premium	$18/resource/month	Additional features like timesheets and approval, resource requesting, vacation and leave management, and more.
Business Leader	$54 /resource/month	Everything in Premium plus Single Sign-on (SSO), MFA security, capacity finder, and more.

HubPlanner’s powerful scheduling, tracking, and forecasting tools make it an excellent resource management choice for teams of all sizes. The app’s visual interface, skill-matching capabilities, and budget management tools allow teams to optimize resources effectively and ensure project success. For organizations with complex projects and a focus on efficient resource allocation, HubPlanner provides the tools needed for comprehensive and strategic planning. This is what cements its place as one of the best resource management solutions and time management apps. 

#7. MyLifeOrganized – Advanced Task Organizing Tool 

MyLifeOrganized (MLO) is a feature-rich task management app designed for individuals who need advanced organization for complex projects. With a flexible approach to task planning, MLO helps users prioritize, structure, and track tasks efficiently. Here’s what makes MyLifeOrganized one of the best personal organizer apps.

Key Features of MyLifeOrganized 

• Hierarchical Task Structure:  Allows users to create tasks with unlimited sub-tasks, breaking down complex projects into manageable steps.

• Smart To-Do Lists:  Automatically prioritizes tasks based on urgency, deadlines, and dependencies, helping users focus on the most critical tasks.

• Location-based Reminders: Sends reminders when users arrive at specific locations, ensuring tasks are completed in context.

• Goal Tracking: Enables users to set, track, and review progress on short-term and long-term goals for effective personal growth.

• GTD (Getting Things Done) Support: Provides support for GTD methodology with task contexts, project planning, and weekly reviews.

• Cross-Platform Sync: Syncs across devices, so tasks and progress are accessible anywhere, whether on desktop, mobile, or web.

Pros & Cons of MyLife Organized

Pros	Cons
Extremely customizable for advanced users	Basic features like a Calendar are missing
The ability to define views and numerous ways to sort and sub-sort make managing and prioritizing the to-do list effortless.	You need to pay extra for the Android app, and again, you need to pay for the service to sync them separately.
Location-based reminders add unique utility.	No collaborative features for team use

MyLifeOrganized Pricing

Plan	Cost	Features
MLO Pro for Android	$29.95 one-time fee per user	Features are the same for all platforms
MLO Pro for iOS	$29.95 one-time fee per user	Features are the same for all platforms
MLO Pro for Windows	$59.95 one-time fee per user	Features are the same for all platforms

MyLifeOrganized excels as a task-organizing tool due to its highly customizable features, support for productivity methodologies, and focus on personal goal tracking. With powerful tools like location-based reminders, smart to-do lists, and cross-platform syncing, MLO offers an advanced task management experience for users who want to stay organized and focused on achieving complex goals. Its versatility and robust feature set make it ideal for individuals seeking an in-depth approach to personal productivity and task management.

#8. Remember The Milk – Best for to-do List and Task Management 

Remember The Milk (RTM) is a straightforward, user-friendly task management app that’s ideal for individuals looking to stay on top of daily tasks without getting bogged down by complexity. If you are looking for a reliable, organized way to manage your to-do lists across devices, things just can’t get better than Remember The Milk. Here’s why Remember The Milk stands out as the best personal organizer app.

Key Features of Remember The Milk

• Smart Lists: Automatically organizes tasks into smart lists based on filters like due dates, priorities, and tags, keeping the to-do list clean and manageable.

• Advanced Reminders:  Offers customizable reminders via email, text, push notifications, and even Twitter to ensure users never miss a task.

• Multi-Platform Sync: Syncs seamlessly across web, mobile, and desktop platforms, so tasks are always up-to-date.

• Task Prioritization: Enables users to set priority levels, making it easy to focus on important tasks and stay on track.

• Collaborative Task Sharing: Allows users to share lists with others, assign tasks, and track progress. Thus, it is a suitable app for both personal and small team use.

• Subtasks and Tags: Supports subtasks and tags for added organization and project breakdown, ensuring tasks can be segmented effectively.

Pros & Cons of Remember The Milk 

Pros	Cons
Clean interface quickly allows the generation of new tasks and follow their progress.	No time-tracking or scheduling features
Seamless integration with Google	Some workflows on mobile are too long.
You can keep your personal activities in order, and visualize and classify them as well.	The mobile app is very slow and lags most of the time.

Remember The Milk Pricing 

Plan	Cost	Features
Basic	$0	Seamless sync between your computers and devices, add tasks with email, Alexa, Siri, and Twitter, assign tasks to others, and more.
Pro	$49.99 per year	Additional features like advanced sorting and grouping, badges and widgets for mobile apps, automated tasks with MilkScript, and more.

With its simple interface, effective reminders, and multi-platform support, Remember The Milk has grown to become the go-to tool for keeping to-do lists organized and on schedule. Its Pro version enhances productivity with subtasks, advanced reminders, and collaboration tools. This, in turn, makes it perfect for users who need an easy yet powerful way to manage tasks. RTM’s flexibility and simplicity make it an ideal choice for anyone looking to streamline task management and stay productive across all devices.

#9. ManicTime – Best for Managing Time 

ManicTime is a powerful time-tracking app designed to help individuals and businesses track productivity accurately and efficiently. With automatic tracking, insightful reporting, and offline capabilities, it is particularly useful for professionals who want detailed visibility into how they spend their time. Here’s what makes ManicTime a great time management app. 

Key Features of ManicTime 

• Automatic Time Tracking:  Captures time spent on different apps, documents, and websites automatically, thus eliminating the need for manual entry.

• Offline Tracking: Tracks time even when offline, making it ideal for professionals who work without an internet connection.

• Comprehensive Reporting: Generates in-depth reports offering valuable insights into daily activities, productivity levels, and time allocation across projects.

• Tagging and Categorization: Allows users to tag activities. This, in turn, makes it easy to categorize and review time spent on various tasks or projects.

• Timeline View: Visualizes how time is distributed throughout the day, helping users identify patterns and optimize work hours.

• Billable Hours Tracking: Tracks billable hours precisely, making it particularly useful for freelancers or contractors who need to invoice clients.

Pros & Cons of ManicTime 

Pros	Cons
Accurate automatic tracking	Lacks collaborative or team features
Works offline	Desktop-only app; Limited mobile support
Comprehensive and Customizable Reports	New users might find the interface quite complicated

ManicTime Pricing

Plan	Cost	Features
Standard (For Individuals)	$7/month, billed annually	3 devices, Cloud backup, multi-device reports
Ultimate (For Individuals)	$9/month, billed annually	5 devices, screenshots in the Cloud
Standard (For Teams)	$10/user/month billed annually	3 devices per user, Cloud backup, multi-device reports
Ultimate (For Teams)	$13/user/month, billed annually	5 devices per user, screenshots in the Cloud

ManicTime’s detailed tracking and offline functionality make it one of the best time management apps of this day and age. By providing real-time insights into time usage, it allows users to maximize productivity and minimize distractions. The Ultimate version unlocks more robust features, such as detailed reporting and tagging. Thus, making it ideal for professionals and freelancers needing granular control over time management. With its accuracy, flexibility, and advanced analytics, ManicTime stands out as one of the best tools for productivity and time tracking, especially for those serious about understanding and optimizing their work habits.

#10. Plaky – Best Task Manager 

Plaky is an intuitive task management app tailored for teams and individuals seeking a streamlined way to organize, assign, and track tasks. With a focus on simplicity, collaboration, and effective task prioritization, Plaky helps users stay on top of projects and ensures deadlines are met. Here’s why Plaky shines through as a good personal management software. 

Key Features of Plaky 

• Customizable Workflows: Provides a range of templates and customizable workflows that allow users to set up task boards tailored to their project needs.

• Task Assignment and Tracking: Enables users to assign tasks to team members, set due dates, and track progress in real-time.

• Prioritization and Labels: Offers tagging and labeling options to prioritize tasks, making it easy to focus on critical to-dos. Now, you can also break down your tasks within a project into smaller pieces, thanks to Plaky’s newest features called Subitems. 

• Real-Time Collaboration: Allows team members to communicate directly within tasks, adding comments, sharing files, and updating statuses.

• Progress Analytics: Tracks project progress with visual reports, helping teams stay on target and adjust resources as needed.

• Cross-Platform Access: Syncs seamlessly across web and mobile platforms, allowing users to access tasks and updates on the go.

Pros & Cons of Plaky

Pros	Cons
User-friendly and easy-to-set-up	Only one integration
Excellent customer support	Only list and Kanban views
Good training resources	No automations

Plaky Pricing

Plan	Cost	Features
Free	$0	Unlimited spaces, boards, items, and views. 6 fields per board, summary row, and more.
Pro	$3,99 /seat/month billed annually	Additional features like Gantt view, bulk actions, and 12 fields per board.
Enterprise	$8.99 /seat/month (billed annually)	All Pro features, including board permissions, unlimited activity log, and unlimited fields per board.

Plaky excels as a task management tool with its simple yet powerful interface, making it a go-to for small to medium-sized teams. Its collaborative features, real-time updates, and cross-platform access ensure an exquisite experience, helping teams stay organized and productive. With Pro and Enterprise options that unlock advanced analytics and custom workflows, Plaky adapts well to growing team needs. This makes it an excellent choice for businesses looking to enhance task management and team efficiency.  

#11. Everhour – Best for Tracking Time 

Everhour is a time-tracking app designed to simplify time management and improve productivity for teams and freelancers alike. With advanced integrations, flexible reporting, and intuitive tracking, Everhour is ideal for those looking to gain insights into time usage and streamline project management. Here’s why Everhour makes it to our list of best time management apps in 2025. 

Key Features of Everhour 

• Real-Time Tracking: Tracks time as you work, offering start/stop timers and manual entries to capture hours accurately.

• Seamless Integrations: Integrates with popular project management tools like Asana, Trello, and Monday.com. Thus, you can track time directly within these apps.

• Detailed Reporting and Analytics: Generates customizable reports that offer insights into time spent on projects, tasks, and client work.

• Team Management Tools: Features a dashboard where managers can see team members’ hours, manage schedules, and oversee project budgets.

• Expense and Budget Tracking: Allows users to track project expenses and set budgets, making it easier to manage project costs.

• Billable and Non-Billable Hours: Lets users categorize billable vs non-billable, making client invoicing simpler and more accurate.

Pros & Cons of Everhour 

Pros	Cons
The simplicity of tracking time is second to none	Lost Safari plugin on account of an update to Safari 13
Detailed and customized reporting	No API to write own integrations with Zapier and Co
A very affordable software having all the features essential for freelancers and companies	It can be pretty expensive for smaller teams

Everhour Pricing

Plan	Cost	Features
Free (Absolutely free for up to 5 seats)	$0	Time tracking, projects and tasks, reports
Team	$8.50 monthly seat cost when paid annually	Additional features like billing and budgeting, invoicing, SSO, and more

With real-time tracking, seamless integrations, and detailed reporting, Everhour is perfect for teams and individuals who need accurate insights into time and budget management This makes it a good team and personal management software. Its team management features and custom reporting allow for effective oversight of tasks, making it especially suitable for project-based work. Though its cost may be a consideration for smaller teams, Everhour’s top-notch features and user-friendly interface make it a worthwhile investment for businesses looking to boost productivity and optimize time tracking.

Seeking an All-in-One Time Management App? Opt for Clockdiary 

Now that you have explored the 11 best time management apps in 2025, you might be looking for a one-size-fits-all app, one that would stand out from the rest. 

Well, we would like to point out here that Clockdiary stands out as the best time management app in 2025, and with good reasons at that. 

Crafted as a reliable, time-saving, and pocket-friendly tool, Clockdiary helps detect your weak points and keeps track of everything you do throughout the day. Thus, you can identify the changes you need to make to your schedule for better control of your day. 

No matter which industry you are in, time management tool Clockdiary can perfectly fit into any sector, be it onsite workers, remote workers, or office workers. 

The best part about Clockdiary is that it integrates with several popular productivity tools to simplify your work even further. It can be communicating with your team or project management. What’s more? The customer service team is at your service 24/7, thus addressing your concerns or providing you with the answers to anything you want to know about the app. If the matter is not that urgent, you can always visit the “Help Center” page and go through the instructions to learn more about Clockdiary. 

So, what are you thinking of? Fill out this form to connect with our experts, make this time management app a part of your daily life and workplace, and you will be good to go. 

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