The 15 Best Team Management Apps in 2025

Are you struggling to keep your team aligned, on track while juggling endless emails and meetings? If so, there is a better way to navigate this challenge, which is through using dedicated team management apps.

Studies show that businesses lose nearly 12% of valuable resources due to poor management practices, making effective team coordination more critical than ever. The right app can streamline communication, improve accountability, and boost efficiency, but with countless options on the market, picking the best fit can feel overwhelming.

That’s why we’ve done the heavy lifting for you. In this blog, we’ve tested and handpicked the best team management apps of 2025 to help your business work smarter, not harder.

Our Top Picks

Among all the best team management apps we tried and tested, our team has handpicked five standout platforms as the top ones. These include Clockdiary, ClickUp, Monday.com, Slack, and MeisterTask. Based on various criteria like ease of use, functionality, and value, our team has evaluated the team management apps. Here is a comparison table that compares our top picks for 2025.

App	Best For	Top Features	Pricing	User-Friendliness
Clockdiary	Overall best with time tracking & resource management features	Productivity tracking, Team & task management, Project management	Free up to 10 users. $2.49/$3.49 – per user	Extremely Easy to Use
ClickUp	Project & task collaboration	Customizable tasks, checklists, and Collaboration features	Free plan with limited features. Unlimited plan – $7 Business plan – $12	Moderate
Monday.com	Visual workflow & automation	Dashboards, automations, integrations, time tracking	Free plan with limited access for individuals. Basic – $9 Standard – $12 Pro – $19	Moderate to Easy
Slack	Team communication & collaboration	Messaging, channels, calls, and Cloud-based project management software	Free plan with a few features. Pro – $7.25/ $8.75 per user	Easy
MeisterTask	Structured task & workflow management	Kanban-style project boards, collaboration, and task management	Free plan with restricted uses. Pro plan – $16 Business plan – $32	Moderate

How Our Team Chose the Best Team Management Apps?

Selecting the right team management app is not just about choosing the most popular ones. It is about handpicking those who truly help teams work smarter every day.

To make our list of the best team management apps, we tested each app against five essential criteria: usability, product features, scalability, security & compliance, and price/value. Here’s how we choose our top picks:

1. Usability Features

A great team management app should feel intuitive from the moment you log in. If it is hard to use, employees will find it time-consuming and frustrating, which might result in reduced productivity and even hinder collaboration.

Hence, usability was one of the main criteria we looked for in the team management apps that we tried and tested. Our team kept in mind that these tools must make daily work easier, not harder.

Key factors we considered:

• Ease of navigation: Clear dashboards, simple menus, and a minimal learning curve.
• Cross-platform support: Web, desktop, and mobile access for flexibility.
• Time-saving shortcuts: Features like one-click timers and browser extensions to reduce context switching.
• Onboarding experience: Tutorials, templates, and guided setup for new users.

2. Product Features

When evaluating team management apps, features were the backbone of our review. We specifically looked for team manager software that not only tracks tasks but also gives managers real visibility into team activity, workload distribution, and overall efficiency.

Key factors we considered:

• Smart Time Tracking Apps for Transparency: Real-time proof of work with automatic screenshots, which ensures accurate tracking, making it the best task management software for individuals and teams.
• Activity Tracker: Activity level tracking across teams without micromanaging makes the best apps for distributed teams. It helps identify idle time, monitor remote employees’ productivity, and keep teams focused on priority tasks.
• Time Management Apps: Customizable online timesheets and detailed reports to give managers visibility into how time is being spent and balance workloads.
• Employee Handling: Centralized team and role management features make it easier to assign responsibilities, track performance, and oversee multiple teams across projects.
• Informed Decision Making: Real-time reports, exports, and customizable dashboards for data-driven insights on budgets, timelines, or workloads.
• Project Management: Task tracking, time tracking, billing, and reporting to reduce the need for multiple tools.

3. Security and Compliance

A reliable team management app must not only boost productivity but also safeguard sensitive business and employee data. If a platform lacks strong security measures, it can put your organization at risk of data breaches, compliance violations, and loss of trust.

That’s why security and compliance were key criteria when evaluating the best team management apps on our list. We looked for tools that provide enterprise-grade protection while being transparent about their policies.

Key factors we considered:

• Data encryption: Protection for information both in transit and at rest to prevent unauthorized access.
• Regular monitoring and audits: Continuous checks to identify risks early and maintain system reliability.
• GDPR compliance: Alignment with global standards to handle international data responsibly.
• Transparent policies and DPAs: Clearly defined privacy policies and the option to request a Data Processing Agreement for added assurance.

4. Price and Value

A tool that is too expensive or lacks a clear pricing structure can limit adoption, especially for startups and small businesses looking to scale. We focused on apps that balance affordability with functionality, ensuring teams of all sizes can find a plan that fits their budget without compromising on essential features.

Key factors we considered:

• Free plan availability: A useful free version that supports small teams in getting started.
• Affordable per-seat pricing: Cost-effective options for SMEs and growing teams.
• Clear upgrade path: Transparent tiers that unlock advanced features as organizations expand.
• Value-for-money ratio: Pricing that stands competitive against market averages while delivering robust functionality.

The 15 Best Team Management Apps in 2025

With hybrid work, global collaboration, and rising project demands, businesses need the best team management apps that keep everyone aligned and productive. We have reviewed and curated the 15 best team management applications of 2025, highlighting their strengths, unique features, and ideal use cases so you can choose the one that fits your team’s needs best.

1. Clockdiary

How Does Clockdiary Work?

Clockdiary is one of the best team management apps for work that helps teams log work accurately, monitor activity, and generate insightful reports. You can start or stop timers, manage teams, manage multiple projects, and export detailed summaries. This team management software works across web, desktop (Windows/macOS), and mobile (iOS/Android), and even offers a Chrome extension for seamless browser-based tracking.

Why Our Team Chose Clockdiary?

• This free team management app includes screenshots, reporting, and support for up to 10 users, which is ideal for small teams.
• Supports multi-platform access, enabling diverse teams to track time anywhere.
• Incorporates automatic screenshots and activity tracking for real-time workproof and transparency.
• Delivers AI-powered insights and 24/7 support on its Professional plan, which is great for scaling teams.
• Serves as an organizational tool for managers with time recording, client billing, and reporting in a unified interface.

Clockdiary Key Features

• Smart Time Tracking with Screenshots: Automatically captures activity visuals to validate work.
• Activity Tracker: Measures activity levels for remote team management and to enhance accountability.
• Online Timesheets & Reports: Generate daily, weekly, or monthly summaries with export options (PDF, CSV, Excel).
• Team & Project Management: Organize teams, assign roles, manage multiple projects, and manage workloads.
• Client Billing & Invoicing Tools: Track billable hours and automate billing workflows.
• Cross-platform Availability: Use on web, desktop, mobile, and via Chrome extension.
• AI Smart Screen Insights & Assistant: Offered in higher-tier plans to streamline management.

Clockdiary Pros and Cons

Pros	Cons
Free plan with screenshots, reports, and multi-project support	Free plan is limited to 10 users, projects, teams
Cross-platform access (web, desktop, mobile, extension)	Enterprise-level customization requires contacting sales
Automatic screenshots enabling workproof and accountability	AI insights only available in paid tier
Detailed export formats and team/project management	Limited data retention (3 days on free plan)

Who is Clockdiary Best for?

• Small businesses & startups: Budget-friendly with essential tracking features, making it a cost-effective management software for startups.
• Remote or hybrid teams: Accessible across devices, with real-time visibility.
• Agencies and freelancers: Perfect for accurate billing, client transparency, and reporting.
• Teams scaling up: Professional plan offers unlimited seats and AI tools for growth.

Clockdiary Pricing Plans

Plan Name	Price	Key Features & Limits
Startup / SMEs	Free	Up to 10 users/projects/teams, 3 custom fields, 3-day data retention, screenshots, exports, and custom reports.
Professional	$3.49/user/month (Monthly) or $2.49 (Yearly)	Unlimited users/projects/teams, unlimited custom fields, 1-month retention, 24/7 support, AI screen insights, priority handling.
Enterprise	Custom	Tailored plans and enterprise-grade features

2. ClickUp

How Does ClickUp Work?

ClickUp is an all-in-one productivity platform that brings together task management, documentation, real-time chat, visual collaboration, automation, and AI. It is one of the best team management apps that lets teams define tasks, subtasks, and dependencies across multiple views. ClickUp is also one the list of the top team development tools as it enables seamless discussion, documentation, and whiteboarding directly within projects.

Why Our Team Chose ClickUp

• Highly customizable workflows with multiple project views and statuses to suit any team structure
• Unified toolset combining tasks, docs, chat, whiteboards, meetings, and automation
• Generous Free Forever plan with unlimited users, tasks, views, and more
• Scalable paid tiers (Unlimited, Business, Enterprise) tailored to team size and feature needs
• Robust integrations (Slack, Google Workspace, Zoom, GitHub) to connect existing tools
• Modern AI features like ClickUp Brain and AI-powered automation

ClickUp Key Features

• Task & Project Management: Create, assign, and manage tasks with subtasks, dependencies, and custom fields
• Multiple Views: Visualize work in List, Board, Calendar, Gantt, Timeline, and more
• Docs & Whiteboards: Build collaborative documents and spaces for brainstorming or planning
• Built-in Chat: Communicate in context, directly within your tasks or workflows
• Goals & Dashboards: Track strategic outcomes and monitor progress via customizable dashboards
• Automation & Integrations: Streamline workflows with embedded automation tools and connectivity to external apps
• ClickUp Brain (AI): Tap into AI-powered insights, summaries, and task automation

ClickUp Pros & Cons

Pros	Cons
All-in-one platform that replaces multiple tools	Steeper learning curve for new users
Unlimited users and tasks, even on the Free Forever plan	Feature limits (like storage, views) in free and lower tiers
Highly configurable: views, workflows, custom fields	It can feel overwhelming for small/simple teams
Advanced automation & AI features across plans	Advanced features (SSO, HIPAA, White-labeling) are reserved for Enterprise
Strong pricing scale starting from Free to Enterprise	Pricing structure and plan names can be confusing for first-timers

Who Is ClickUp Best For?

• Teams of any size looking to centralize tools and reduce app switching
• Organizations needing flexible workflows and multiple project views
• Businesses aiming to leverage AI for productivity and automation
• Companies planning to grow over time, with an upgrade-friendly pricing ladder
• Teams already using tools like Slack, Zoom, GitHub, etc., and needing strong integrations

ClickUp Pricing Plans

Plan	Key Highlights	Price (per user/month, billed annually)
Free Forever	Unlimited users, tasks, basic views, 60 MB storage, docs, whiteboards, chat, time tracking, 24/7 support	$0
Unlimited	Unlimited storage, integrations, dashboards, custom fields, guests & permissions	$7 (annually) / ~$10 (monthly)
Business	Advanced time tracking, workload views, mind maps, whiteboards, automations	$12 (annually) / ~$19 (monthly)
Enterprise	SSO, advanced permissions, branding, HIPAA compliance, dedicated support	Custom pricing

3. Monday.com

How Does Monday.com Work?

Monday.com is a versatile Work Operating System (Work OS) that enables teams to shape their workflows into collaborative, visual, and manageable processes. It uses customizable boards and supports numerous views, including Kanban, Gantt, Timeline, Calendar, and Dashboard widgets, which are helpful for building high-performance teams.

Why Our Team Chose Monday.com

• Exceptionally visual and intuitive interface with drag-and-drop customization was one of the reasons Monday.com made it to the list of best team management apps
• Deep flexibility to create workflows tailored to any team or function
• Rich collaboration, with task comments, file sharing, dashboards, and notifications
• Broad automation and integration ecosystem to support scalability
• Multiple board views offer strategic flexibility (e.g., Gantt, Timeline, Calendar)
• Strong documentation and template library to support diverse use cases

Monday.com Key Features

• Visual board-based: Task management across multiple views (Kanban, Gantt, Timeline)
• Rich customization: Column types, templates, labels, folders & subfolders
• Automations: Reduce repetitive actions and simplify workflows
• Integrations: Robust integrations via marketplace and API (e.g., Slack, Teams, Google Drive)
• Detailed overviews: Dashboards with widget-based analytics for project tracking, workloads, and budgets
• Collaboration: in-task comments, file attachments, real-time updates, guest access

Monday.com Pros & Cons

Pros	Cons
Exceptionally visual and user-friendly interface	Management features can feel complex or overwhelming for new users
Highly customizable workflows and templates	Feature-rich tiers come at a higher cost for smaller teams
Strong collaboration and automation tools	The mobile app is less capable; limited functionality is reported by users
Wide integration support and automations	Paid plans require at least 3 users, which may not suit freelancers
Analytical dashboards and performance tracking features	Advanced analytics and views are gated at higher tiers

Who Is Monday.com Best For?

• Teams seeking visual, highly custom workflows across departments
• Organizations needing automation and analytics in a centralized workspace
• Businesses that benefit from multiple collaborative board views per project
• Mid-sized teams ready to invest in scalable, feature-rich software
• Teams that require strong integrations with existing tools and services

Monday.com Pricing Plans

Plan	Price (per user/month, annual billing)	Key Features
Free (Individual)	$0	2 seats, 3 boards, unlimited docs, templates, iOS/Android access
Basic	$9-12	Unlimited boards/items, 5 GB storage, prioritized support
Standard	$12-14	Timeline, Calendar, Gantt views; automations/integrations
Pro	$19-24	Time tracking, chart views, dependency/formula columns, automation
Enterprise	Custom pricing	Advanced security, permissions, reporting, onboarding, support

4. Asana

Asana is a flexible work management platform that helps teams organize, track, and manage tasks, from daily checklists to company-wide initiatives. It is one of the best team management apps as it offers multiple views to match different workflows and supports task dependencies, custom fields, automation rules, and real-time dashboards.

Why Our Team Chose Asana

• Versatile project views that suit different team workflows, from lists to Gantt-like timelines
• Automation & AI tools that reduce manual work and enhance efficiency (e.g., AI-driven workflows, task routing)
• Strong goal alignment via Portfolios, goals, and reporting dashboards
• Comprehensive collaboration tools, including comments, attachments, and @mentions
• Scalability, with feature-rich plans that grow from solo to enterprise needs

Asana Key Features

• Multiple Project Views: List, Board, Timeline, Calendar for flexible workflow visualization
• Task Management: Subtasks, due dates, attachments, priorities, and dependencies
• Automation & AI: Custom rules, workflow builder, AI for project management, and Asana AI Studio
• Goals: Being a group management software, it has portfolios and goal-setting features to align everyday tasks with company objectives
• Workload & Resource Management: Capacity planning and workload balancing
• Reporting: Custom fields & reporting Dashboards for tailored metrics

Asana Pros & Cons

Pros	Cons
Intuitive interface with varied project views	Free plan lacks advanced features like Timeline, dependencies, and reporting
Strong automation and emerging AI support (Asana AI, AI teammates)	Learning curve for power users; complexity can overwhelm beginners
Excellent collaboration: comments, attachments, goal alignment	Higher pricing for advanced plans may be costly for smaller teams
Solid integration ecosystem and mobile access for teams on the go	Limited-time tracking and budgeting features natively

Who Is Asana Best For?

• Mid-sized to large teams needing visual project tracking and orchestration
• Teams looking to connect tasks to business goals with dashboards and portfolios
• Organizations that value workflow automation and AI assistance
• Teams using multiple tools and needing seamless integrations
• Managers who need workload insights and capacity planning at a glance

Asana Pricing Plans

Plan	Price (Per User/Month, Billed Annually)	Notable Features
Basic (Free)	$0	Up to 15 users, unlimited tasks/projects/messages, basic views
Premium	$10.99	Timeline, advanced search/reporting, dashboards, custom fields, priority support
Business	$24.99	Portfolios, workload, advanced integrations, proofing/approvals, goal tracking
Enterprise	Custom	SSO, advanced security, tailored onboarding, dedicated support

5. Trello

How Does Trello Work?

Trello is a visual, Kanban-style work management tool that relies on three core elements: boards, lists, and cards. It is a part of the best team management apps as it allows users to create boards for projects or workflows, populate them with lists to represent stages (e.g., To Do → In Progress → Done), and manage tasks via cards. Each card can include due dates, checklists, attachments, labels, and more.

Why Our Team Chose Trello

• Visual simplicity with instant understanding and ease of use for all team members
• Built-in flexibility that has boards and cards, which can be adapted to any process or workflow
• Powerful automations (Butler) and unlimited Power-Ups, even on the Free plan
• AI-powered enhancements, like AI-assisted capture and Planner, elevate productivity
• Seamless integrations that connect with Slack, email, Google Drive, Confluence, and more.

Trello Key Features

• Task Management: Visual boards, lists, and cards with due dates, checklists, custom labels, and attachments
• Automation: Butler automation for repetitive actions like moving cards, updating due dates, and managing workflows
• Task Capture & Organization: Inbox and Planner views to pull tasks from Slack, email, Siri, and organize visually
• Customization: Unlimited Power-Ups per board with features like Calendar, Voting, Card Repeater, and Map
• Integrations: Extensive ecosystem to sync with popular team tools and services

Trello Pros & Cons

Pros	Cons
Exceptionally intuitive and visual interface for smooth onboarding	Boards can become chaotic without a clear structure or rules
Robust automation (Butler) and Power-Ups, even on Free tier	Risk of inadvertently sharing sensitive data if privacy settings are overlooked
AI-powered capture and Planner streamline task management	Can feel basic for complex projects needing dependency management or native time tracking
Flexible and customizable for marketing, engineering, design, and remote teams	Limited advanced reporting and analytics compared to fully featured PM tools

Who Is Trello Best For?

• Small to medium teams needing a lightweight, visual tool to get organized fast
• Remote or cross-functional teams that benefit from drag-and-drop simplicity and powerful integrations
• Users seeking productivity-enhancing automations without switching platforms
• Teams looking to centralize capture workflows, tapping into Slack, email, or voice inputs
• Those wanting a flexible tool that evolves with templates, Power-Ups, and AI-powered planners

Trello Pricing Plans

Plan	Pricing (per user/month)	Key Features
Free	$0	Unlimited cards, up to 10 boards/workspace, unlimited Power-Ups, 250 command runs/month, mobile apps, attachments up to 10 MB
Standard	$5 (annual) / ~$6 (monthly)	Everything is Free, plus unlimited boards, advanced checklists, custom fields, 1,000 command runs/month, and single-board guests
Premium	$10 (annual) / $12.50 (monthly)	Includes Standard features, plus AI-powered capture, multiple views (Calendar, Timeline, Dashboard, Map), admin/security tools, workspace templates
Enterprise	~$17.50 (annual)	All Premium features, organization-wide sharing and permissions, SSO, unlimited workspaces, enterprise-grade security (SOC2, audit logs)

6. Slack

How Does Slack Work?

Slack is a cloud-based messaging platform designed to streamline team collaboration through organized communication in workspaces. Inside workspaces, discussions occur in channels or in direct messages. What makes it to the list of best team management apps is its ability to allow teams to share files, start voice or video calls, allowing managers to manage teams virtually.

Why Our Team Chose Slack

• Organized collaboration with channels and threads that reduce email overload
• Powerful app ecosystem, with over 2,600 integrations to streamline workflows
• Built-in workflow automation (Workflow Builder) for routine task management
• Advancing with AI features, including summaries, recaps, and intelligent search
• Modern platform with cross-device support, including desktop, mobile, and browser

Slack Key Features

• Channels & Direct Messages: Organize conversations by topic or team
• Search & Enterprise Search: Quickly locate messages, files, or people
• Workflow Builder: Create no-code automations for onboarding, approvals, etc.
• Slack AI: Offers conversation summaries, file insights, recaps, and better search
• App Integrations: Seamlessly connect with productivity tools like Google Drive, Salesforce, and more
• Huddles & Clips: Voice/video chats and recorded content with transcription support

Slack Pros & Cons

Pros	Cons
Intuitive collaboration with organized channels and quick messaging	Communication overload; notifications may become distracting
Extensive integration ecosystem across tools and platforms	Limited native project/task management capabilities
Efficient Workflow Builder for automating standard processes	AI features may require paid plans and additional configuration
Cross-platform support with voice/video calls and search features	Message history is limited to 90 days on the free plan
AI-enhanced productivity with conversation summaries and recaps	Higher-tier plans have a higher cost, especially for larger teams

Who Is Slack Best For?

• Remote and hybrid teams that need centralized, real-time collaboration
• Cross-functional groups needing integrations with CRM, cloud storage, and other tools
• Teams relying on routine workflows that benefit from automation
• Organizations wanting a modern communication hub with AI enhancements
• Teams that value device flexibility, working seamlessly on desktop and mobile
• Canvases & Lists: Visual task management inside Slack workspaces

Slack Pricing Plans

Plan	Price (per user/month)*	Features
Free	$0	Message history up to 90 days, 10 app integrations, 1:1 calls, basic features
Pro	~$8.75 (annual)**	Workflow Builder, group huddles, unlimited apps, improved search, and conversation summaries
Business+	~$12 (annual)***	Enhanced AI (recaps, translations), compliance features, data exports, workflow generation
Enterprise+	Custom pricing	Enterprise-grade AI, security, governance, Salesforce integration, and admin control

7. Microsoft Teams

Microsoft Teams is a collaboration and communication platform that brings chat, meetings, file sharing, and project management into one unified workspace.

It integrates deeply with Microsoft 365 apps like Word, Excel, Outlook, and SharePoint, making it the best task management app for teams to work on documents together, manage projects, and hold video meetings without switching between tools.

Teams work on desktop, mobile, and web, giving organizations a central hub for productivity. Microsoft Teams also allows team leaders to manage teams in different time zones with its easy collaboration features.

Why Our Team Chose Microsoft Teams

• Seamless integration with the Microsoft 365 tools we already use daily
• Easy setup for chat, meetings, and file collaboration in one place
• Reliable security and compliance features, crucial for enterprise use
• Strong scalability for both small teams and global enterprises
• Customizable with third-party apps, bots, and automation workflows

Microsoft Teams Key Features

• Chat & Channels: Organize conversations by project, team, or topic
• Video & Audio Meetings: Host secure, high-quality meetings and webinars
• File Collaboration: Work on Office documents together in real time
• Task Management: Integrated with Planner and To Do for managing tasks
• Integrations: Connects with 600+ apps for workflow automation
• Security & Compliance: Enterprise-grade security with advanced controls
• Mobile App: Full access to chats, meetings, and files on the go

Microsoft Teams Pros and Cons

Pros	Cons
Best software for team collaboration, communication, meetings, and file sharing	Can feel overwhelming with too many channels and notifications
Deep integration with Microsoft 365 ecosystem	Best experience requires Microsoft 365 subscription
Enterprise-grade security and compliance	Steeper learning curve for non-Microsoft users
Scales from small teams to large enterprises	Video meetings can use high bandwidth
Wide range of integrations and customization	Limited offline functionality

Who is Microsoft Teams Best for?

• Businesses already using Microsoft 365 who want full integration
• Cross-border workforce management and reliable communication
• Enterprises requiring strong compliance and security features
• Teams that collaborate heavily on Office files (Word, Excel, PowerPoint)
• Organizations looking for a scalable solution that grows with their needs

Microsoft Teams Pricing Plans

Plan	Pricing	Features Included
Free	$0	Unlimited chat & search, 5 GB file storage/user, 60-minute meetings (up to 100 participants)
Microsoft Teams Essentials	$4/user/month	Extended meetings (up to 30 hours, 300 participants), 10 GB storage/user, calendar & task integration
Microsoft 365 Business Basic	$6/user/month	Teams + web/mobile versions of Office apps, 1 TB OneDrive storage, email hosting, security tools
Microsoft 365 Business Standard	$12.50/user/month	Teams + full desktop Office apps, advanced collaboration tools, webinar hosting, and advanced security
Microsoft 365 E3	$36/user/month	Enterprise-grade security, unlimited storage, advanced compliance, analytics, and a full Microsoft 365 suite

8. Basecamp

How Does Basecamp Work?

Basecamp simplifies project collaboration by consolidating essential tools like to-do lists, file storage, and check-ins in one platform. Each project features its own dashboard, giving teams clear access to tasks, messages, files, and milestones. It is also considered one of the team-building apps as it provides message boards and Campfires (group chat), allowing members to connect seamlessly.

Why Our Team Chose Basecamp

• Combines key project tools like messaging, tasks, files, and chats into a unified interface
• Minimal learning curve: immediately usable, ideal for teams wanting simplicity
• Enables client-friendly collaboration by allowing project-specific guest access
• Backed by a long-standing, stable company with reliable uptime and support

Basecamp Key Features

• Message Boards: Central spot for project-wide communication, replacing email
• To-Do Lists & Card Tables: Enable task tracking with flexibility in view style (list or kanban-like)
• Campfires & Pings: Built-in chat features for real-time group or direct messaging
• Schedule: Integrated calendar for deadlines, milestones, and syncing with Google/Outlook
• Docs & Files: Store, share, and organize project assets within each project space
• Automatic Check-Ins: Replace status meetings with scheduled prompts for team updates

Basecamp Pros & Cons

Pros	Cons
Combines messaging, tasks, files, scheduling, and chat in one platform	Lacks advanced project views like Gantt charts, dependencies, or automation
Very intuitive, easy to adopt, minimal training needed	Limited customization for workflows; not ideal for complex project structures
Guest access keeps clients in the loop without full permissions	Pricier per user ($15/user/mo) for small teams compared to competitors
Flat-rate Pro Unlimited plan offers unlimited users and generous storage	Basic plan scales poorly as the team grows unless upgraded

Who Is Basecamp Best For?

• Small to mid-sized teams that value clarity and simplicity in collaboration
• Teams looking for all-in-one tools without needing multiple apps (chat, files, tasks in one space)
• Project-based workflows where clients or freelancers need shared access to specific workspaces
• Organizations that prefer a reliable, easy-to-use platform with proven uptime and support
• Teams that run moderately simple projects and prioritize communication over advanced scheduling

Basecamp Pricing Plans

Plan	Price	Features
Basecamp (Per-User)	$15 per user/month (month-to-month)	Core features, 500 GB storage, unlimited projects, free guest invites
Pro Unlimited	$299/month (billed annually) or $349/month	All core features, unlimited users, 5 TB storage, priority support, 1:1 onboarding, optional add-ons (timesheets, admin pack)

9. Hive

How Does Hive Work?

Next on the list of best team management apps is Hive, a unified work management platform that empowers teams to seamlessly manage tasks, collaborate, and maximize efficiency, all within a single workspace. It offers flexible project views (Kanban, Gantt, Timeline, Calendar, Table, List, Portfolio), built-in chat, email integrations, forms for project intake, proofing, and approvals.

Why Our Team Chose Hive

• Centralizes project management, communication, and approvals into a single tool
• Offers extensive, flexible project views and customizable templates to match different workflows
• Includes native time tracking and resource allocation tools for hybrid work productivity
• Built-in AI automation (“Buzz AI”) streamlines repetitive tasks and offers planning support
• Supports collaboration through integrated forms, comments, proofing, and in-app chat

Hive Key Features

• Flexible Project Views: Kanban, Gantt, Timeline, Calendar, Table, List, Portfolio, Summary
• Project & Task Management: Includes milestones, checklist templates, and custom labels
• Time Tracking & Resourcing: Track time per action, visualize team availability, generate timesheets, and manage billable hours
• Proofing & Approvals: Annotate, comment, and approve creative assets directly in the platform
• Dashboard & Reporting: Custom dashboards that surface insights and project-wide visibility
• Forms & Intake: Gather project requests or feedback with shareable forms
• Integrations & Hive Apps: Connect with tools like Slack, Zoom, QuickBooks, Salesforce, and a wide range of other apps
• Buzz AI: Automate workflows, assist with content creation, manage email clutter, and surface insights through AI

Hive Pros & Cons

Pros	Cons
All-in-one platform blending tasks, chat, emails, proofing, and time tracking	Can feel overwhelming to new users due to the feature-rich interface
Multiple project views + powerful templates for workflow flexibility	Deeper reporting and integrations may require exploring add-ons or higher plans
Built-in time tracking, resourcing, and dashboards	AI (Buzz) may need setup and fine-tuning to be maximally effective
AI-powered automation and assistant support	Learning curve exists for advanced features like custom workflows and automations

Who Is Hive Best For?

• Project-based teams (agencies, marketing, operations) needing visual workflows and approvals
• Organizations wanting built-in time tracking, resource planning, and billing without additional tools
• Teams looking to automate workflows and tasks with AI (Buzz) guidance
• Groups that must combine proofing, forms, intake, and dashboards in one hub
• Companies ready to scale use cases and team size across a flexible, modular architecture

Hive Pricing Plans

Plan	Price (per user/month, annual billing)	Included Features
Free	$0	200 MB storage, up to 10 members, unlimited tasks, collaborative notes, in-app email & chat, work-your-way views
Starter	$5	Everything in Free, plus unlimited storage, up to 10 projects, Gantt view, cloud integrations, in-app calendar, Slack & Zoom links, AI Assistant
Teams	$12	Everything in Starter, plus unlimited users, add-ons, shareable forms, time tracking, portfolio view, unlimited workflows, custom fields/labels/statuses
Enterprise	Custom pricing	All Teams features plus enhanced security, permission controls, custom analytics, dedicated services, onboarding, and support

10. Scoro

How Does Scoro Work?

Scoro is an all-in-one cloud-based Professional Services Automation (PSA) platform, built to unify projects, resources, finances, and reporting under one roof. From quoting to invoicing, it provides a full project lifecycle: manage client relationships, estimate budgets, assign resources, track time, oversee costs, and analyze performance, making it one of the best team management apps.

Why Our Team Chose Scoro

• Combines project management, CRM, billing, and reporting in one integrated platform
• Built with professional services teams in mind, agencies, consultancies, architecture, IT, etc.
• Includes resource and capacity planning, helping avoid overbooking and maximize utilization
• Deep financial management, including budget tracking, quoting, invoices, and real-time profitability insights
• AI assistant (ELI) provides instant insights and helps automate workflows

Scoro Key Features

• Quote-to-Cash Workflow: From proposals to billing in one connected process
• Resource Planning & Scheduling: Visual capacity mapping and utilization forecasting
• Financial Controls: Comprehensive budgeting, cost tracking, invoicing, and profitability analysis
• Advanced Reporting & Dashboards: Real-time KPIs and customizable dashboards for project, team, and financial visibility
• Time Tracking & Utilization Metrics: Monitor both billable and non-billable hours and compare against plans
• Integrations: Native syncs with Xero, QuickBooks, Jira, Slack, and others
• Multi-Entity Support: Handles multiple currencies, entities, and tax rules for complex operations

Scoro Pros & Cons

Pros	Cons
All-in-one platform combining projects, finances, and CRM	Higher cost with a user minimum may not suit small teams or freelancers
Detailed budget, profitability, and resource planning tools	Steeper learning curve and longer onboarding process
Built-in AI assistant provides quick automation and insights	Interface complexity can feel overwhelming initially
Strong integrations and multi-entity support for complex orgs	Not optimized for simple task-only use cases (e.g. startups)

Who Is Scoro Best For?

• Medium to large professional services teams: agencies, consultancies, IT, engineering, architecture
• Teams needing to manage finances, billing, and profitability alongside projects
• Organizations with resource allocation and forecasting needs, focused on utilization
• Companies aiming to reduce tool sprawl with a unified project-to-finance platform
• Teams that value real-time insights and automation, especially via AI assistance

Scoro Pricing Plans

Plan	Price (per user/month, annual billing)	Key Features Included
Essential (Core)	From $19.90	Project & task management, quotes, invoicing, dashboards, calendars, resource management
Growth (Standard)	$32.90	Everything in Core, plus budgets, retainers, recurring tasks, Gantt charts, expenses
Performance (Pro)	$49.90	Includes Growth features, plus planner, timesheet view, task matrix, cost/profit forecasting
Ultimate (Enterprise)	Custom	All Pro features, plus SSO, custom fields, company-wide forecasting, and customer portal

11. nTask

How Does nTask Work?

nTask is an all-in-one work management platform tailored for teams seeking a unified solution. From task and project organization to meetings, time tracking, risk management, and team collaboration, everything happens in one central hub. With interactive Gantt charts, Kanban boards, built-in chat, and issue tracking, teams can plan, execute, and monitor work in real time.

Why Our Team Chose nTask

• Offers comprehensive coverage, including tasks, projects, meetings, risks, time tracking, and collaboration
• Built-in Gantt and Kanban views, allowing teams to switch visual workflows easily
• Covers meetings, issues, and risk management, going beyond typical task trackers
• Strong support for team collaboration with chat, file sharing, and flexible permissions
• Offers a free plan along with transparent, affordable pricing, great for growing teams and SMBs

nTask Key Features

• Task Management: Create to-do lists, set priorities, due dates, sub-tasks, dependencies, and labels
• Visual Planning: Use Kanban boards and Gantt charts for flexible project organization
• Meeting Management: Build agendas, invite attendees, record minutes, and assign follow-ups
• Time Tracking & Timesheets: Track progress with timers or manual entries; approve timesheets
• Issues & Risks: Log, assign, prioritize, and track project risks and issues with severity and mitigation paths
• Team Collaboration: Built-in chat, document sharing, comments, chat pinning, and @mentions for streamlined teamwork
• Integrations: Connect with 1,000+ tools through Zapier for seamless workflow extension
• Risk Management Tools: Use risk matrices to evaluate and plan mitigation strategies

nTask Pros & Cons

Pros	Cons
All-inclusive platform for projects, tasks, meetings, time, risks, and collaboration	Feature-rich interface may look overwhelming for very small teams
Visual tools like Gantt & Kanban are supported natively	Advanced workflows may require learning or onboarding
Integrated meeting, risk, and issue management	Mobile app functionality may be more limited in some areas
Built-in collaboration features with role-based permissions	Advanced reporting and analytics may require higher-tier plans

Who Is nTask Best for?

• Small to midsize teams wanting a single platform for tasks, meetings, time tracking, and risk oversight
• Professional service teams and agencies need structured task views and planning tools like Gantt + Kanban
• Teams that prioritize meeting management, issue tracking, and collaboration in one hub
• Organizations seeking budget-friendly tools with a robust free plan and predictable growth pricing

nTask Pricing Plans

Plan	Price & Billing	Features Included
Free Forever (Basic)	Free; up to 5 users per workspace	Unlimited workspaces, tasks, meetings, issues, time tracking, and timesheets
Premium	From $3/user/month (annual)	All free features plus advanced project planning and execution tools
Business	Starting at $8/user/month	Additional enterprise-level capabilities (details likely on website)
Enterprise	Custom pricing	Tailored features: account management, custom domain, early feature access

12. Connecteam

How Does Connecteam Work?

Connecteam is a mobile-first, all-in-one workplace platform crafted for deskless and frontline teams. It is part of the best team management apps in 2025 as it unites communication, operations, scheduling, HR, training, and task management within a single app.

Teams can clock in/out (with GPS tracking), access shift schedules, collaborate through chat, complete digital forms, manage time off, and access training.

Why Our Team Chose Connecteam

• Unified workplace tool: Combines scheduling, communication, HR, and task operations in one platform
• Strong mobile-first design: Excels for remote and field teams with an intuitive interface and mobile app
• Free plan available: Generous offering for small businesses (up to 10 users)
• Reliable time & location tracking: Includes GPS clocking and geolocation features for accountability
• Engagement and HR tools: Offers newsfeeds, surveys, training modules, and quizzes that connect and empower teams

Connecteam Key Features

• Time Clock & GPS Geofencing to ensure accurate attendance tracking
• Employee Scheduling with templates, availability, and shift reminders
• Team Chat & Newsfeed for announcements, chats, and company updates
• Digital Forms, Checklists & Surveys for operations, compliance, and feedback
• Training & HR Modules: Courses, quizzes, recognition tools, and onboarding checklists
• Knowledge Base & Directory to store company policies, procedures, and employee info
• Modular Hub Structure: Customizable user access through Operations, Communications, and HR & Skills hubs

Connecteam Pros & Cons

Pros	Cons
Unified suite for scheduling, communication, HR, and training	Feature depth may feel overwhelming to new users
Mobile-first UX with strong adoption among frontline teams	Advanced features require higher-tier plans
Free plan for up to 10 users	Pricing and hub structure can appear complex initially
GPS time tracking enhances accountability and scheduling accuracy	Limited native integrations; relies on Zapier for extended workflows

Who Is Connecteam Best For?

• Deskless, frontline teams such as retail, construction, cleaning, and home services
• Small businesses starting out, especially those seeking a free, all-in-one solution
• Managers need real-time scheduling and time tracking with GPS validation
• Organizations focused on employee engagement and training, using built-in tools for onboarding and feedback
• Teams that value mobile access and intuitive usability for faster adoption

Connecteam Pricing Plans

Plan Type	Price (up to 30 users)	Key Features
Small Business Plan	Free (up to 10 users)	Access to Operations, Communications, and HR & Skills hubs
Basic	$29/month for up to 30 users; +$0.50/user beyond	Chat, Newsfeed, Knowledge Base, Files, Forms, Time Clock, Schedules
Advanced	$49/month for up to 30 users; +$1.50/user beyond	All Basic features + anonymous surveys, live polls, advanced permissions
Expert	$99/month for up to 30 users; +$3/user beyond	All Advanced features + post scheduling, auto translation, pinning, workflows

13. Pumble

How Does Pumble Work?

Pumble is a secure, Slack-style team communication platform that brings messaging, video calls, file sharing, and integrations into one hub. Available on web, desktop, and mobile, this is one of the best team management apps that supports unlimited users and message history, even on its free plan. Teams can create channels, threads, send voice/video messages, share screens, and schedule messages.

Why Our Team Chose Pumble

• Offers competitive Slack-like functionality, including chat, files, and calls, at a fraction of the cost
• Free plan includes unlimited users, history, and message retention, no surprise limitations
• Clean interface with channels, threads, voice/video messaging, and search that are intuitive and fast to adopt
• Affordable pro tiers for added features like screen sharing, guest access, and more storage

Pumble Key Features

• Unlimited users and message history, even on the Free plan
• Channels, threads, direct messages, voice messages, video messages, and screen sharing
• Voice and video conferencing (group calls up to 50 or 100 users, depending on plan)
• Robust search across all messages and files, forever accessible
• Guest access with permissions for collaborators or clients
• Scheduling messages and customizable sidebar sections for streamlined navigation
• Integrations with up to 10 apps on select plans (e.g., Calendar, Clockify)

Pumble Pros & Cons

Pros	Cons
Clean, intuitive messaging interface with Slack-like familiarity	Advanced customization & deep integrations may require pro or higher plans
Completely free plan includes unlimited history and users	Group video features are locked behind paid tiers
Secure with ISO 27001 and SOC 2 standards	Some users report minor performance or file-sharing issues
Affordable plans offer increased storage, guest access, and screen sharing	Less suited for heavy project/task management without integrations

Who Is Pumble Best For?

• Small teams or startups seeking a free, fully capable chat platform that scales
• Remote or hybrid groups needing fast, reliable messaging with searchable history
• Teams that require secure communication, guaranteed by recognized certifications
• Companies that want basic video and screen-sharing tools at low cost
• Businesses looking for a centralized hub with easy guest access and message scheduling

Pumble Pricing Plans

Plan	Price (per user/month, annual billing)	Key Features
Free	$0	Unlimited users & history, 1:1 voice/video, file sharing, channels, threads, search
Pro	$2.49 (~$2.99 monthly)	Adds group meetings (up to 50), screen sharing, 10 GB per user, up to 10 integrations, customizable UI sections
Business	$3.99	Adds guest access, user groups, role permissions, meeting recordings, and unlimited integrations
Enterprise	$6.99	Full features plus SSO, data retention control, priority 24/7 support, unlimited integrations, 100 GB per user

14. Google Meet

How Does Google Meet Work?

Google Meet is a team communication software integrated into Google Workspace (and available to all Google account holders). Users can easily schedule or join meetings via Gmail or Google Calendar. It offers high-quality video and audio, seamless screen sharing, real-time captions, and security features like encryption.

Why Our Team Chose Google Meet

• Effortless integration with Google Workspace, allowing one-click meeting initiation right from Gmail or Calendar
• Secure and reliable: encrypted meetings and robust backend infrastructure
• No cost for basic use: free plan supports up to 100 participants for up to 60 minutes
• Clear, easy-to-use interface is great for all technical levels
• Continuous innovation: updates like Companion Mode reduce echo in meeting rooms

Google Meet Key Features

• Multi-party video calls, chat, and seamless Google Calendar integration
• Support up to 250 participants (depending on Workspace tier)
• Live closed captions, noise cancellation, and low-light mode
• Screen sharing, Jamboard whiteboarding, polls, Q&A, layouts, reactions
• Meeting recording and transcription (in paid plans)
• AI tools: summaries, NotebookLM, Gemini, now included in Workspace

Google Meet Pros & Cons

Pros	Cons
Streamlined, familiar interface for Google Workspace users	Fewer advanced features compared to Zoom (e.g., breakout rooms, layout control)
Strong security and stable performance under heavy use	Screen sharing limited to one screen/window at a time
Generous free tier with high-quality audio and video	Less customizable interface and meeting experience

Who Is Google Meet Best For?

• Teams already using Google Workspace that benefit from seamless integration
• Organizations prioritizing security, reliability, and consistency in remote meetings
• Small to mid-sized teams needing cost-effective conferencing with optional AI enhancements
• Groups valuing accessibility features like live captions and low-light fixes
• Teams using collaborative tools like Docs, Slides, and Jamboard as part of their workflow

Google Meet Pricing Plans

Plan	Price (per user/month)	Key Features
Free	$0	Up to 100 participants, 60-minute meetings, calendar integration, chat, captions
Business Starter	$6 (annual rate)	Up to 100 participants, 30 GB storage, custom email, extended admin controls
Business Standard	$12 (annual)	Up to 150 participants, 2 TB storage, recording, transcripts, AI tools, Jamboard
Business Plus	$18 (annual)	Up to 250 participants, attendance tracking, noise cancellation, polls & Q&A

15. Plaky

How Does Plaky Work?

Plaky is a cloud-based project management platform that simplifies workflows via boards and items. It offers flexible views like List, Kanban, and Gantt. The tool, being a part of the best team management apps, allows teams to organize tasks with customizable fields, track progress through filters and summary rows, and collaborate using comments, file sharing, and real-time activity tracking.

Why Our Team Chose Plaky

• Unlimited users, projects, and files included in the free plan
• Clean yet powerful interface with easy navigation and clarity around task status
• Flexible project views (Kanban, Gantt, List) and unlimited automation, custom fields, and activity logs
• High user satisfaction, with praise for simplicity, usability, and productivity gains
• Transparent pricing tiers with growing capacity for advanced features

Plaky Key Features

• Multiple Views: List, Kanban, Gantt, plus filters and summary rows for visibility
• Custom Fields: Configurable per board with 6 on Free, 12 on Pro, unlimited on Enterprise
• Unlimited Automations & Activity Logs to streamline tasks and audit histories
• Permissions & Templates: Support Member/Admin roles, board permissions, and reusable templates

Plaky Pros & Cons

Pros	Cons
Unlimited users, boards, tasks, and files	Limited integrations
Multiple visualization modes and unlimited automations	Lacks chat or built-in communication tools; standalone platform
Custom fields and templates across plans	Activity log duration is limited on the Free plan (7 days) and Pro (6 months)
Strong user satisfaction for usability and organization	Mobile app is less robust, per recent feedback

Who Is Plaky Best For?

• Small to mid-sized teams and startups seeking robust, yet budget-friendly project management
• Departments with varied workflows, including marketing, development, and HR, wanting flexible templates and views
• Teams needing automation and tracking without upgrading to complex platforms
• Users who value simplicity and high usability for quick adoption

Plaky Pricing Plans

Plan	Price (per user/month, annual billing)	Key Features
Free	$0	Unlimited users, boards, items, views, custom fields (6 per board), 10 MB file storage, 7-day activity log
Pro	$3.99	Adds private boards, bulk actions, 12 fields/board, viewer role, 25 MB storage, 6-month logs, board/task templates
Enterprise	$8.99	Includes full permissions, unlimited fields, 100 MB storage, unlimited activity log, flexible profiles, and custom subdomain

What are the Key Features to Look for in a Team Management App?

When choosing the right team management app, businesses need to focus on features that improve collaboration, ensure transparency, and streamline workflows. They should not just focus on the free team management apps, but the best platforms that don’t just keep tasks organized. They also provide mobility, security, and smart automation to make teamwork seamless.

Below are the core features every strong team management app should have:

1. Task & Project Tracking

At the heart of any team management app is task and project tracking. This feature allows teams to create, assign, and monitor tasks from start to finish.

It ensures that everyone knows what they are working on, deadlines are visible, and progress can be measured. With clear project overviews and status updates, managers can quickly identify bottlenecks and reallocate resources where needed.

2. Mobile Accessibility

In today’s remote and hybrid work environments, mobile accessibility is non-negotiable. A team management app should offer fully functional mobile apps so team members can update tasks, respond to messages, and track progress on the go.

This flexibility ensures that work doesn’t stop when someone is away from their desk, keeping productivity consistent regardless of location.

3. Collaboration & Communication

Strong collaboration features are critical for reducing silos and improving team alignment. Look for apps that integrate chat, file sharing, and real-time collaboration tools.

Centralized communication eliminates endless email chains and ensures that all project discussions are stored in one place. Features like comments, mentions, and integrated video calls make the best teamwork management software.

4. Security & Compliance

Data security and regulatory compliance are must-haves, especially for industries handling sensitive information. A reliable team management app should offer encryption, role-based access control, and compliance with standards such as GDPR, HIPAA, or SOC 2.

By safeguarding data, businesses can protect client trust and reduce risks while maintaining smooth collaboration.

5. Time Tracking & Scheduling

Integrated time tracking and scheduling tools help managers allocate resources effectively and employees stay on top of their workloads.

These features allow teams to log hours, plan shifts, and visualize deadlines in shared calendars. They also provide insights into productivity trends, helping managers balance workloads and prevent burnout.

6. AI-Powered Automation

Automation is becoming a game-changer in team management. AI-driven automation reduces repetitive tasks such as task assignment, reminders, and status updates.

By streamlining routine processes, teams save time, minimize human error, and focus on higher-value work. Intelligent insights from AI also help predict project delays and optimize workflows.

Simplify Team Management and Amplify Results with Clockdiary

Ready to simplify workload management, boost collaboration, and keep your projects on track?

Clockdiary brings all the essential team management tools, from task tracking, scheduling, communication, and automation, into one easy-to-use platform. Whether you’re managing a small team or a growing organization, Clockdiary helps you plan smarter, stay organized, and deliver results without the chaos and at the best price.