27+ Best Productivity Trackers for Employees

Concerned that the hours logged aren’t matching actual productivity? With hybrid teams and remote employees transforming how we work, productivity trackers have become essential for accurately measuring output and monitoring performance. In fact, recent data shows that nearly 78% of companies now rely on online monitoring tools to maximize productivity while safeguarding employee well-being.

When used ethically, these productivity trackers reveal task-level bottlenecks, reduce unbilled time, and help teams prioritize high-impact work.  Today, with countless productivity trackers available, organizations, individuals, freelancers, and remote employees are often unsure which is the best option. To help out with this, our team has curated a thoroughly evaluated list of the best productivity trackers for you to choose the right one.

In this blog, let’s discuss the top productivity trackers for employees and explore their features, benefits, and ideal use cases so you can find the one that perfectly matches your productivity goals.

What are Productivity Trackers & How Do They Work?

Productivity trackers are tools that capture how people spend their work time and turn those activities into useful data. The productivity tracker meaning can be conveyed as a digital log tool that records hours worked, which apps and websites were used, which tasks were active, and screenshots or activity levels. 

For organizations that ask “how to monitor productivity?”, these productivity trackers are exactly what they need. The insights they provide can be used for billing, spotting workflow bottlenecks, and understanding where time is really going. 

Recent industry reports indicate widespread adoption of productivity trackers, with a significant proportion of employers now utilizing some form of online monitoring or time-tracking for hybrid and remote team productivity tracking. 

Key Features & Functions

While productivity trackers are the best way to track employee productivity, it is important for them to have certain features and functions to be useful for individuals and organizations. Here are some of the core features of productivity trackers:

• Time capture (manual & automatic): Start/stop timers or automatic background timer trackers that log work against projects or tasks.
• App & website monitoring: Records which programs or domains were used and for how long to reveal focus patterns.
• Idle detection & activity scoring: Differentiates active work from idle or away time so reports reflect real effort.
• Screenshots & optional recordings: Periodic snaps that provide context for billed hours (usually opt-in or configurable).
• Project budgeting & invoicing: Tie tracked time to client projects for accurate invoices and profitability tracking.
• Integrations & reporting: Connectors to project management, payroll, and accounting systems, plus dashboards and exportable reports.

These features are what make productivity trackers practical for billing, productivity analysis, and resource planning, but they also require clear policies and communication when used with people.

How Productivity Tracking Works

If you want to know how companies track productivity, the first thing to do is to understand how productivity tracking works. Productivity tracking follows a simple flow: 

Data collection → Processing → Insight → Action

Collection usually happens through lightweight desktop or mobile agents, browser extensions, or manual timesheets. These agents capture timestamps, active window titles, URLs, and, if enabled, screenshots or short recordings. 

Next comes processing. Raw events are grouped and cleaned, visits are matched to projects or clients, idle periods are filtered out, and activity is classified. 

The processed data is surfaced in dashboards as daily summaries, utilization heatmaps, billable vs non-billable breakdowns, and alerts for budget or schedule overruns.

Finally, teams act on those insights, reassigning work, fixing bottlenecks, or adjusting project budgets. When done right, tracking helps teams move from guesswork to concrete improvements. 

When done wrong, it can erode trust; that’s why ethical employee monitoring, transparency, proportionality, and compliance matter. 

Data-protection authorities emphasize clear notice, a lawful basis for processing, and data-minimization rules that most organizations must follow to ensure tracking employee time without breaching privacy. 

Detailed Overview of 15+ Best Productivity Trackers (2025)

For those individuals and organizations who are wondering how to track productivity and which productivity tracker to use, our team has tried and tested several industry-leading options and has given a detailed overview below: 

1. Clockdiary

Clockdiary is an all-in-one productivity tracker built for professionals, teams, and businesses that want to optimize time management, boost focus, and enhance workflow efficiency. 

Unlike basic productivity trackers, Clockdiary is a GDPR-compliant time tracking software that combines intelligent time tracking with powerful planning tools, making it as effective for personal use as it is for team collaboration. 

It not only monitors time, but it also acts as an idle time detection tool that will detect when the employee is on a break and is not working. In addition to that, Clockdiary also helps users plan tasks, set priorities, and evaluate productivity. 

With its intuitive design and AI-powered insights, Clockdiary ensures that every minute is directed toward meaningful, high-impact work.

Key Features:

• Intelligent time tracking with task categorization
• Integrated to-do lists and calendar planning
• AI-powered productivity insights and recommendations
• Customizable project and goal tracking
• Team collaboration with shared dashboards and productivity reporting
• Distraction alerts to maintain focus
• Cross-device synchronization for seamless workflow

Pricing:

Clockdiary offers a free plan with core features, ideal for individuals or small teams. Premium plans start at $3.49 per seat (monthly billing) and $2.49 per seat (yearly billing), unlocking advanced workforce performance analytics, AI suggestions, unlimited projects, and priority support.

Pros:

• All-in-one productivity solution: Combines tracking, planning, and collaboration in one platform.
• AI-powered insights: Offers personalized suggestions to help improve productivity over time.
• Highly adaptable: Works equally well for freelancers, teams, and large enterprises.
• Cross-device convenience: Ensures consistent tracking whether you’re on desktop or mobile.
• User-friendly interface: Clean, intuitive layout reduces the learning curve.

Cons:

• Feature-rich learning curve: New users may need time to explore all capabilities.
• Requires consistent use: To get accurate insights, users must engage with the platform regularly.

Why Clockdiary is the Overall Best?

Unlike most productivity trackers, Clockdiary stands as the overall best as it provides a complete suite of features required to enhance individual and team productivity without complexity. 

Clockdiary combines a wide scope of essential capabilities like planning, tracking, and reporting in an intuitive interface that teams and individuals can adapt to instantly. This is also the best among daily productivity trackers as it allows both individuals and teams to manage everyday goals and responsibilities. 

2. RescueTime

RescueTime is a productivity tracker designed for individuals and professionals who want to take control of their workday by identifying time-wasters and building better habits. 

It runs quietly in the background, automatically tracking how you spend your time across apps, websites, and tasks, then provides detailed reports so you can make informed changes. 

One of its standout features is FocusTime, a distraction-blocking mode that temporarily restricts access to unproductive websites or apps when you need to concentrate.

Key Features:

• Automatic time tracking for apps and websites
• Categorization of activities into productive/unproductive tiers
• Detailed daily, weekly, and monthly reports
• FocusTime mode to block distractions
• Goal setting with alerts for overuse of specific sites
• Custom productivity scoring to track progress over time

Pricing:

RescueTime offers a free Lite version with basic tracking and productivity reporting. The Premium plan starts at around $12 per month (billed annually) and includes advanced reporting, goal tracking, and FocusTime.

Pros:

• Habit-building focus: Ideal for individuals who want to improve time management and maintain focus.
• Ease of use: Runs silently in the background with minimal setup and delivers easy-to-read reports.
• FocusTime mode: Users love the distraction-blocking tool for deep work sessions.
• Automatic categorization: Saves you from manual time entry while still providing accurate insights.

Cons:

• Limited for teams: No built-in project management features like invoicing, shift scheduling, or shared dashboards, making it less suitable for agencies or large teams.
• Mobile app issues: Some users report inconsistencies in tracking and occasional glitches on Android and iOS, making the desktop experience far superior.
• Privacy concerns for some users: Automatic tracking may feel invasive to those not comfortable with background monitoring.

3. Clockify

Clockify is one of the most popular free time and productivity tracking tools, used by individuals, freelancers, and teams of all sizes. Known for its simple interface and unlimited free tracking, it helps users log hours spent on tasks, projects, and clients. 

You can start a timer or log time manually, then analyze detailed reports to understand where your hours go. Its flexibility makes it equally effective for solo use or team collaboration, and it integrates seamlessly with other workplace tools like Trello, Asana, and Jira.

Key Features:

• Unlimited time tracking for individuals and teams
• Manual and automatic timers
• Project and client-based organization
• Customizable reports and export options (PDF, Excel, CSV)
• Billable and non-billable hours tracking
• Integration with 80+ apps (Trello, Asana, Jira, etc.)
• Timesheet approvals and team management tools (on paid plans)

Pricing:

Clockify has a free plan with unlimited users and tracking, making it extremely cost-effective for startups and freelancers. Paid plans start at $3.99 per user/month (billed annually) for additional features like reminders, time audits, and advanced reporting.

Pros:

• Truly free for unlimited users: Great value for small businesses and large teams alike.
• Easy to use: Intuitive design and minimal learning curve.
• Strong reporting tools: Detailed insights for productivity and project profitability.
• Wide integrations: Works well with most major productivity apps.

Cons:

• Manual entry can be tedious: Without using the timer, entering time retroactively can feel repetitive.
• Basic free features for teams: Advanced functions like GPS tracking, kiosk mode, and labor cost tracking require paid plans.
• Limited offline functionality: Some features depend heavily on an internet connection. 

4. Toggl Track

Toggl Track is a widely loved productivity tracker for employees designed for freelancers, remote teams, and businesses that value simplicity without sacrificing functionality. It allows users to track work hours with a single click or log time manually, making it flexible for any workflow. 

Toggl Track shines in visual reporting, transforming raw data into clear, colorful charts that make it easy to see where time is going. Its cross-platform compatibility ensures seamless syncing between desktop, web, and mobile apps, helping you keep tabs on productivity anywhere.

Key Features:

• One-click timers for effortless tracking
• Manual time entry for missed logs
• Project and client categorization
• Detailed visual reports and analytics
• Billable rate tracking for accurate invoicing
• Team management with workload overviews
• Offline mode with auto-sync once online
• Integrations with over 100 tools (Asana, Slack, Trello, etc.)

Pricing:

Toggl Track offers a free plan with up to 5 users, perfect for freelancers and small teams. Paid plans start at $9 per user/month (billed annually) for advanced features like billable rates, time audits, and team management tools.

Pros:

• User-friendly design: Extremely easy to set up and start using.
• Powerful reporting: Visual summaries make time data actionable and easy to share.
• Cross-platform sync: Track time on any device with seamless updates.
• Great for freelancers: Billable tracking and client reporting make invoicing faster.

Cons:

• Limited free plan for bigger teams: Larger organizations may outgrow the free version quickly.
• No automatic activity tracking: Relies on manual or timer-based input, which may miss unlogged tasks.
• Basic project management tools: While great for tracking time, they lack deeper project planning features.

5. Time Doctor

Time Doctor is a feature-rich productivity tracker built for businesses, remote teams, and freelancers who want accurate time tracking paired with in-depth productivity insights. Unlike lightweight trackers, Time Doctor not only monitors work hours but also captures screenshots, tracks activity levels, and analyzes time spent on websites and applications. 

These insights help managers identify distractions, optimize workflows, and improve accountability. It’s designed to help both individuals and teams work smarter, not just longer, making it a popular choice for companies with remote or hybrid setups.

Key Features:

• Automatic and manual time tracking options
• Website and application usage monitoring
• Optional screenshots for accountability
• Activity level tracking (keyboard and mouse usage)
• Project and task-based tracking with client assignments
• Detailed productivity reports and analytics
• Payroll integration for seamless billing
• Offline tracking with auto-sync when back online
• Integrations with Asana, Trello, Slack, Jira, and more

Pricing:

Time Doctor starts at $7 per user/month (billed annually) for the Basic plan, which includes time tracking and limited productivity reporting. The Standard plan ($10 per user/month) adds integrations, productivity ratings, and payroll, while the Premium plan ($20 per user/month) offers client login access, VIP support, and advanced analytics.

Pros:

• Comprehensive tracking: Goes beyond time logs with screenshots and activity monitoring.
• Great for teams: Ideal for remote workforce management and productivity analysis.
• Customizable permissions: Managers can choose which features (like screenshots) to enable.
• Payroll integration: Automates billing for freelancers and client projects.

Cons:

• May feel intrusive: Screenshots and activity monitoring can raise privacy concerns.
• Learning curve: The range of features may overwhelm new users at first.
• Cost for small teams: Premium features can get expensive for very small businesses or solo freelancers.

6. ClickUp

ClickUp is an all-in-one productivity tracker and project management platform designed for individuals, teams, and enterprises that want to consolidate their workflows in one place. More than just a task manager, ClickUp offers goal setting, workload management, and reporting tools. 

This makes it a powerful choice for teams looking to manage projects, track productivity, and collaborate without juggling multiple apps. Its flexibility allows users to customize dashboards, views, and workflows to suit everything from simple to-do lists to complex enterprise operations.

Key Features:

• Built-in time tracking for tasks and projects
• Multiple project views (List, Board, Gantt, Calendar, and more)
• Goals and OKR tracking with progress dashboards
• Customizable statuses, priorities, and workflows
• Workload view to monitor team capacity
• Task dependencies and automation rules
• Detailed reporting and productivity analytics
• Integrations with Slack, Zoom, Google Drive, Trello, and over 1,000 apps
• Native mobile and desktop apps for on-the-go tracking

Pricing:

ClickUp offers a Free Forever plan with unlimited tasks and members, but with limited reporting features. The Unlimited plan starts at $7 per user/month (billed annually) and adds unlimited integrations, dashboards, and goals. The Business plan ($12 per user/month) includes advanced reporting, workload management, and automation, while Enterprise pricing is available on request.

Pros:

• All-in-one solution: Combines project management, time tracking, and collaboration in a single platform.
• Highly customizable: Dashboards, workflows, and views can be tailored to fit different industries and team sizes.
• Free plan available: Generous free tier for startups, freelancers, and small teams.
• Strong reporting tools: Visual dashboards make tracking progress easy for both individuals and teams.

Cons:

• Feature overload: Can be overwhelming for new users due to its extensive customization options.
• Performance issues: Some users report slower load times with large projects.
• Time tracking limitations: While built-in, it’s not as advanced as dedicated time-tracking tools like Time Doctor or Toggl Track.

7. Hubstaff

Hubstaff is a productivity tracker and workforce management tool designed for remote teams, field workers, and freelancers who need accurate time tracking and accountability. It goes beyond simple activity tracking by offering GPS location monitoring, geofencing, payroll automation, and detailed productivity reports. 

Hubstaff runs on desktop, web, and mobile, capturing time spent on apps, websites, and tasks while also providing optional screenshots for transparency. This makes it especially popular among service-based businesses, agencies, and companies managing distributed teams.

Key Features:

• Automatic time tracking with activity levels (keyboard/mouse usage)
• GPS location tracking and geofencing for field teams
• Optional screenshots for work verification
• Project and task-based time tracking
• Payroll automation with integrations for PayPal, Wise, and more
• Detailed productivity and activity reports
• Offline time tracking with sync when back online
• Integrations with Trello, Asana, Jira, QuickBooks, and over 30 other tools
• Mobile and desktop apps for flexible tracking

Pricing:

Hubstaff offers a Free plan for one user with basic time tracking. Paid plans start at $7 per user/month (billed annually) for the Starter plan, which includes activity levels and limited integrations. 

The Grow plan starts at $9 per user/month with advanced reports, while the Team plan at $12 per user/month adds scheduling, invoicing, and expenses. Enterprise pricing is available for large-scale deployments.

Pros:

• Ideal for remote and field teams: GPS tracking and geofencing make it perfect for mobile workforces.
• Integrated payroll: Automates payments based on tracked hours, reducing admin workload.
• Strong reporting: Offers detailed insights into productivity and project progress.
• Offline tracking: Ensures accurate logs even without internet access.

Cons:

• Privacy concerns: Screenshots and activity tracking may feel intrusive to some employees.
• Learning curve: Advanced features like geofencing and payroll setup can be complex for first-time users.
• Limited offline project management: Strong in tracking but less robust for full project planning compared to tools like ClickUp or Asana.

8. Monday.com

Monday.com is a versatile work operating system that also finds its spot among productivity trackers, allowing teams and individuals to manage projects, track time, and visualize progress in one centralized platform. 

While primarily known for project management, it includes robust time tracking, workload monitoring, and automation features that help users stay on top of tasks. Its highly customizable boards, timelines, and dashboards make it suitable for both small teams and large enterprises looking to align productivity with strategic goals.

Key Features:

• Built-in time tracking for tasks and projects
• Customizable boards with timelines, Gantt charts, and Kanban views
• Automation for recurring workflows and task assignments
• Workload management to prevent over- or under-allocation
• Real-time dashboards for tracking progress and productivity metrics
• Integration with Slack, Google Workspace, Microsoft Teams, Jira, and more
• Mobile and desktop apps for on-the-go updates
• File sharing and in-task communication for collaboration
• Advanced reporting with exportable data

Pricing:

Monday.com offers a Free plan for up to 2 users with basic features. The Basic plan starts at $9 per seat/month (billed annually) with unlimited boards and items. The Standard plan at $12 per seat/month adds timeline, calendar, and integrations, while the Pro plan at $19 per seat/month includes time tracking and advanced reporting. Enterprise plans are available with enhanced security and onboarding support.

Pros:

• All-in-one platform: Combines project management, collaboration, and time tracking in a single tool.
• Highly customizable: Boards, automations, and views can be tailored to any workflow.
• Strong integration ecosystem: Connects seamlessly with popular work apps.
• Visual reporting: Makes productivity trends easy to interpret at a glance.

Cons:

• Learning curve: Extensive features can overwhelm new users.
• Time tracking limitations: Lacks some advanced productivity analytics found in dedicated tracking tools.
• Cost for small teams: Advanced features like time tracking require higher-tier plans.

9. Paymo

Paymo is a software for tracking employee productivity, which was designed for small to medium-sized businesses, freelancers, and agencies that need to manage projects from start to finish in one place. 

It combines task management, time tracking, invoicing, and resource scheduling, making it ideal for teams that want to monitor productivity while keeping an eye on budgets and deadlines. With its built-in timers, users can track time spent on tasks in real time or log hours manually, ensuring accurate reporting and client billing.

Key Features:

• Real-time and manual time tracking for tasks and projects
• Integrated project management with task lists, Kanban boards, and Gantt charts
• Resource scheduling to manage workloads and availability
• Expense tracking and invoicing directly from tracked time
• File sharing and in-app communication for collaboration
• Detailed productivity and financial reports
• Mobile and desktop apps for tracking on the go
• Integrations with tools like Slack, Google Drive, QuickBooks, and Zapier

Pricing:

Paymo offers a Free plan for freelancers with limited features. The Starter plan costs $5.90 per user/month (billed annually) and includes basic task and time tracking. The Small Office plan at $11.95 per user/month adds invoicing, advanced reporting, and resource scheduling. An Enterprise plan is available for large teams with custom requirements.

Pros:

• All-in-one workflow: Combines time tracking, project management, and invoicing in a single platform.
• Great for client work: Ideal for agencies and freelancers who bill based on tracked hours.
• Accurate reporting: Helps track productivity alongside financial performance.
• Easy time logging: Simple timer and manual entry options make tracking straightforward.

Cons:

• Overkill for individuals: It might be too feature-heavy for those who only need simple time tracking.
• Learning curve: Requires some time to fully understand its wide range of tools.
• Mobile app limitations: Certain advanced features are easier to use on a desktop than mobile. 

10. actiTIME

actiTIME is a flexible productivity tracker and time management software designed for businesses, teams, and freelancers who need to track work hours, manage projects, and analyze productivity. It allows users to log time spent on tasks, set priorities, and measure team performance with in-depth reports. 

Beyond tracking, actiTIME supports leave management, billable/non-billable time categorization, and budgeting, making it a robust solution for both monitoring employee productivity and operational planning.

Key Features:

• Manual and real-time time tracking for tasks and projects
• Billable and non-billable time categorization for accurate client invoicing
• Leave time and absence management
• Task creation with deadlines, priorities, and status updates
• Budget and cost tracking for projects
• Detailed productivity, cost, and performance reports
• Integrations with tools like Jira, QuickBooks, and Google Workspace
• Available as a cloud-based or self-hosted solution for enhanced control

Pricing:

actiTIME offers a free version for up to 3 users with basic time tracking and task management. Paid plans start at $6 per user/month (billed annually) with access to advanced features like leave management, budgeting, and custom reporting. Enterprise-level solutions with additional customization are also available.

Pros:

• Highly customizable: Flexible setup for various industries and workflows.
• Built-in budgeting and cost tracking: Great for teams working with client projects and tight budgets.
• Leave management integration: Simplifies tracking employee availability and planning workloads.
• Detailed reporting: Helps identify productivity trends and bottlenecks.

Cons:

• Not fully automated productivity measurement: Requires manual time entry unless integrated with external tools.
• Interface can feel dated: While functional, the UI is less modern compared to newer productivity trackers.
• Learning curve for new users: Advanced features may require onboarding time.

11. DeskTime

DeskTime is a fully automated productivity tracker designed for individuals, freelancers, and businesses to monitor work hours, boost efficiency, and improve team performance. Running silently in the background, DeskTime automatically logs the time spent on apps, websites, and documents, categorizing them as productive, unproductive, or neutral. 

In addition to time tracking, it offers project tracking, absence management, and shift scheduling, making it an all-in-one solution for both productivity monitoring and workforce management. One of its standout features is the ability to calculate productivity and efficiency scores for each user, giving managers actionable insights to optimize workflows.

Key Features:

• Automatic time tracking for apps, websites, and document usage
• Productivity and efficiency score calculation
• Project and task tracking with cost calculation
• Absence and leave management
• Shift scheduling for teams

• Built-in screenshots for accountability (optional)
• Offline time tracking for non-digital work
• Detailed daily, weekly, and monthly performance reports
• Cross-platform support for Windows, Mac, Linux, Android, and iOS

Pricing:

DeskTime offers a free Lite plan with basic automated tracking for one user. Paid plans start at $7 per user/month (billed annually) and include advanced features like project tracking, cost calculation, shift scheduling, and absence management. Enterprise plans are available with custom pricing for large organizations.

Pros:

• Fully automated: No manual time entry required, reducing errors and saving time.
• All-in-one tool: Combines productivity tracking with shift scheduling and absence management.
• Cross-platform compatibility: Works across devices and operating systems.
• Offline tracking: Captures non-computer work for a complete productivity overview.

Cons:

• Screenshots may raise privacy concerns: Especially in remote teams without prior consent policies.
• Requires internet for syncing: Offline data syncs later, but real-time monitoring needs a stable connection.
• Learning curve for team features: More advanced tools like shift scheduling may require initial training.

12. Height

Height is a modern team productivity tracker and project management tool tailored for small to mid-sized teams and startups that want to balance task execution with measurable outputs. 

Rather than just logging time, Height focuses on progress visibility: users can track tasks, workflows, and milestones alongside time spent, creating an integrated environment that blends productivity tracking with agile-style task flow. 

Its slick interface and real-time collaboration features make it especially appealing for product, marketing, and operations teams that value clarity and momentum.

Key Features:

• Built-in time tracking aligned with tasks and milestones
• Kanban-style boards and list views for flexible task organization
• Deadline, assignee, and status tracking for every task
• Milestone tracking for managing broader project goals
• Estimate vs. actual time comparison for performance evaluation
• Automated notifications and reminders for task updates
• Collaborative comments, attachments, and statuses directly on tasks
• Real-time dashboards with visualized team progress
• Integrations with Slack, GitHub, Google Drive, and calendar tools

Pricing:

Height offers a Free plan for unlimited users, with one workspace and basic time and task tracking. The Starter plan starts at $4 per user/month (billed annually), unlocking unlimited workspaces, advanced tags, and priority support. The Growth plan at $8 per user/month adds reporting, guest access, and automated workflows. Custom pricing is available for Enterprise features such as SSO, enhanced security, and organization-wide admin controls.

Pros:

• Fast and intuitive UI: Ideal for teams who want visible progress without clutter.
• Task-centered tracking: Time is tied directly to meaningful task outcomes, not just hours.
• Transparent team progress: Dashboards show real-time status and blockers, reducing update meetings.
• Agile-friendly: Simple to adapt to sprints, milestones, and Kanban workflows.

Cons:

• Light on advanced analytics: Better for tracking “what got done” than “how efficiently time was spent.”
• Limited billing/invoicing features: Not designed for client billing based strictly on tracked hours.
• Fewer integrations than larger tools: Still growing its ecosystem compared to mature platforms like ClickUp or Asana.

13. EmailAnalytics

EmailAnalytics is a unique employee productivity monitoring software that is tailored specifically for email-focused professionals like sales representatives, customer support agents, or executives buried in their inboxes. 

Instead of time-tracking in general workflows, it visualizes email activity patterns, revealing when you’re most active, how long it takes to respond, and who dominates the conversation. By helping users understand email load and response behaviors, EmailAnalytics turns inbox chaos into actionable insights, so you work smarter, not harder.

Key Features:

• Dashboard showing email volume trends by hour, day, and week
• Average response time and first response time tracking
• Email conversations and threads per contact analysis
• Top senders and recipients breakdown
• Convenient Slack and Google Chat summaries of email activity
• Daily or weekly email activity digests via email or chat
• Team comparison dashboards (for manager view)
• Integration with Gmail (Google Workspace) and Microsoft 365

Pricing:

EmailAnalytics doesn’t offer a free plan, but provides a 14-day free trial for new users. Paid pricing starts at $15 per user/month (billed annually) and unlocks real-time dashboards, team analytics, and unlimited history. Enterprise plans with custom reporting or API access are available upon request.

Pros:

• Laser-focused on inbox productivity: Gives clarity over one of the biggest hidden time-sinks.
• Visual and simple: Colorful charts and digest emails make understanding trends intuitive.
• Great for teams: Managers can compare team responsiveness and set benchmarks.
• Platform integration: Seamlessly works with Gmail and Outlook for speedy insights.

Cons:

• Email only: If your productivity needs extend beyond email, this tool won’t cover the rest of your workflow.
• Relatively pricey per user: Higher cost per user compared to broader tracking tools.
• No time-based tracking: Doesn’t measure time spent outside of email tasks.

14. Hive

Hive is a dynamic productivity and project management platform crafted for teams that demand both high-level visibility and detailed productivity tracking. Instead of tracking time as a standalone metric, Hive embeds tracking into its collaborative workflow system, like task cards and plan views. 

Team dashboards show not just what tasks are done, but how long they took. This blended approach makes Hive especially appealing for high-growth teams aiming to manage deliverables, productivity, and communication all in one place.

Key Features:

• Built-in time tracking tied to tasks and projects
• Multiple task layouts: Kanban, Gantt, table, and calendar views
• Team Assignments, velocities, and workload balancing
• Custom fields for tracking effort, estimates, and actual time
• Real-time dashboards with team performance and productivity visualization
• Automations to move tasks, assign owners, or trigger alerts based on status changes
• File sharing, threaded comments, and @mentions for streamlined collaboration
• Integration with Slack, Google Workspace, Zoom, Salesforce, and more
• Mobile and desktop apps to track time and work anywhere

Pricing:

Hive doesn’t offer a free tier, but provides a 14-day free trial. Pricing starts at $12 per user/month (billed annually), including unlimited projects, integrations, dashboards, and AI-powered automations. Enterprise plans are available with advanced analytics, dedicated onboarding, and enhanced security features.

Pros:

• Unified platform: Combines time tracking, task management, and collaboration with no app-switching required.
• Flexible views: Adapt task views to suit agile, waterfall, or hybrid workflows.
• Automated workflows: Reduce manual updates by automating repetitive task flows.
• Insightful dashboards: Visibility into both team activity and time allocation in actionable formats.

Cons:

• No separate time-tracker mode: Time is tied to tasks, making it less ideal for ad-hoc or unscheduled work tracking.
• Feature-rich UI has a learning curve: New users may feel overwhelmed navigating its many capabilities.
• Higher cost per user: Pricier than simple trackers like RescueTime or Toggl Track.

15. We360.ai

We360.ai is a cloud-based productivity tracker built for businesses that want complete visibility into employee performance, whether in-office, remote, or hybrid. It tracks work hours, application and website usage, task activity, and even captures productivity metrics in real time. 

With AI-powered insights, managers can identify bottlenecks, optimize workloads, and ensure teams stay focused. The platform also offers attendance tracking, screen capture, and customizable productivity scoring to suit different business needs.

Key Features:

• Real-time productivity monitoring with AI-driven analytics
• Application and website usage tracking
• Screenshot capture for accountability
• Attendance and shift management
• Productivity scoring with customizable parameters
• Team performance dashboards and reports
• Remote and hybrid work support

Pricing:

We360.ai offers a free trial, with paid plans available on a per-user, per-month basis, starting from around $3 per user.

Pros:

• AI-driven insights: Helps managers make data-backed decisions to improve efficiency.
• Comprehensive monitoring: Combines time tracking, usage data, and visual proof for transparency.
• Scalable: Works for small businesses, enterprises, and distributed teams.
• Cloud-based access: No complex setup, the software is accessible from anywhere.

Cons:

• May feel intrusive: Screenshot captures and real-time monitoring might not be suitable for all work cultures.
• Learning curve: Admin dashboards offer deep functionality, which may require training for new users.
• Limited offline tracking: Requires a stable internet connection for complete accuracy.

16. Traqq

Traqq is an ethical productivity tracker designed for individuals and teams who want clarity and productivity without compromising privacy. It runs in the background, tracking apps, websites, and active work time while prioritizing transparency and consent. 

Unlike many monitoring tools, Traqq emphasizes user control, so employees can choose when to pause tracking, and no screenshots are taken without permission. Its clean interface and simple insights help users and managers understand where time is spent and how workflows can be improved.

Key Features:

• Automatic tracking of apps, websites, and desktop activity
• Keyboard and mouse activity level monitoring (no screenshots by default)
• Optional screenshots, always with user consent
• Custom tags and task names for contextual tracking
• Idle time detection and prompts to stay active
• Detailed reports by day, week, project, or client
• CSV and PDF export for offline analysis
• Lightweight desktop apps for Windows, macOS, and Linux

Pricing:

Traqq offers a free trial with full features for a limited time. After that, pricing starts at approximately $6-$8 per user/month (billed annually), depending on plan size. Annual billing reduces the cost per user and includes priority support and access to advanced reporting features.

Pros:

• Privacy-first design: No screenshots or tracking unless explicitly enabled, building trust with teams.
• Simple and clean interface: Easy to set up and understand, reducing onboarding friction.
• Flexible tagging: Lets users categorize time by project or context without extra steps.
• Lightweight applications: Low system footprint makes it smooth even on older machines.

Cons:

• Lacks built-in invoices: Needs integrations or separate tools for billing based on tracked time.
• No mobile apps yet: Only supports desktop environments, which may limit on-the-go tracking.
• Smaller ecosystem: Fewer integrations compared to more established platforms.

Best Free Productivity Trackers of 2025

Some large organizations would require productivity trackers for a huge number of employees. But a small business owner or a freelancer would prefer using productivity trackers apps for free. Here are the top free productivity trackers of 2025:

17. eHour

eHour is a free, open-source time-tracking tool built for organizations that value flexibility, multilingual support, and complete control over their data. It can be installed on your own servers for maximum privacy or accessed through a hosted version for convenience. 

Designed to handle the complexity of global operations, eHour supports multiple currencies, time zones, and languages, making it ideal for distributed teams. Its versatile features go beyond simple time tracking, offering project and task assignment, attendance and holiday management, and granular permissions for different roles. 

With built-in timesheet approvals, Excel export, and automated email reminders, eHour streamlines the administrative side of time tracking while ensuring accuracy and transparency.

Key Features: 

• Self-hosted or cloud-hosted deployment options
• Multi-currency, multi-time-zone, and multilingual support
• Project and task assignment with detailed time logging
• Attendance and holiday tracking
• Role-based granular permissions
• Timesheet approval workflows
• Excel export for reporting and analysis
• Automated email reminders for timesheet submission

18. LogWork

LogWork is a completely free time tracking tool designed for individuals, teams, and businesses that want to track work hours effortlessly while maintaining visibility on remote activities. It combines automatic time tracking with employee monitoring, making it easier for managers to oversee productivity without heavy manual input.

The tool offers robust desktop applications and built-in screenshot capture, providing clear insights into active work time. With idle detection and detailed reports, it helps teams stay accountable, identify inefficiencies, and optimize workflows, all without adding extra costs.

Key Features:

• Automatic time tracking for accurate work logs
• Desktop apps for Windows, macOS, and Linux
• Idle detection to avoid logging inactive periods
• Random screenshot capture for activity verification
• Detailed reports for performance analysis
• Easy-to-use dashboard for tracking multiple team members

19. Pendulums

Pendulums is a fully open-source and free productivity tracker built for teams and businesses that value flexibility, scalability, and complete ownership of their tools. With unlimited users and projects, it’s designed to grow alongside your organization without added subscription costs.

With full cross-platform access alongside offline mode and data syncing, Pendulums ensures your work is tracked seamlessly wherever you are. Its customizable reminders, charts, and reports help teams stay organized, visualize progress, and make informed productivity decisions.

Key Features:

• Free and open-source with unlimited users and projects
• Web, desktop (Windows, macOS, Linux), and mobile access
• Offline mode with automatic data syncing
• Customizable reminders to stay on track
• Adjustable charts and reports for performance insights
• Ideal for businesses seeking control without vendor lock-in

20. TopTracker

TopTracker is a free time-tracking and productivity monitoring tool originally developed for freelancers on Toptal, now available to all professionals and teams. Designed to boost transparency and client trust, it offers proof-of-work features like screenshots, activity level monitoring, and even optional blurred webcam captures.

It combines time tracking with invoicing and payment integration, making it a one-stop solution for freelancers who need to track billable hours and get paid efficiently. Its flexible settings allow you to control screenshot frequency, blur sensitive information, and customize tracking to match your workflow.

Key Features:

• Completely free for individuals and teams
• Activity level tracking with keyboard and mouse usage data
• Configurable screenshot capture for proof of work
• Optional blurred webcam shots for additional transparency
• Free invoicing tools built into the platform
• Integrated Payoneer payment gateway for easy payouts
• Web, desktop, and mobile accessibility

21. Kimai

Kimai is a free, open-source, web-based time-tracking platform designed for teams and individuals who need flexibility, control, and unlimited scalability. It’s fully self-hosted, making it a great choice for businesses that want complete ownership of their data without depending on third-party servers. 

With unlimited users, customizable billing rates, and detailed invoicing features, Kimai adapts easily to diverse industries and workflows. Unlike most time trackers, Kimai’s open-source structure allows full customization through plugins and extensions, so you can add exactly the features your business needs.

Key Features:

• Completely free and open-source, with no user limits
• Web-based interface accessible from any device
• Flexible billing rates for different clients and projects
• Start-stop timer for accurate work tracking
• Expense tracking to manage project costs
• Invoicing tools with Excel, PDF, and HTML exports
• Plugin and extension support for advanced customization
• Self-hosted environment for full data privacy and control

Best Productivity Trackers for Specific Use Cases

Not all productivity trackers are created equal. While some excel at monitoring individual focus, others shine in managing team collaboration, client billing, or enterprise-level analytics. Choosing the right tool depends on your workflow, team size, and the type of projects you handle. 

In this section, we explore the best productivity trackers tailored to specific use cases, from freelancers and solopreneurs to small businesses, remote teams, and large enterprises.

Remote & Hybrid Teams

Managing remote or hybrid teams comes with unique challenges, from keeping track of dispersed work hours to ensuring team accountability without micromanaging. Productivity trackers are extremely essential for managing virtual teams and should focus on real-time activity monitoring, collaboration, and workflow transparency.

22. Monitask

Monitask is a time-tracking and employee monitoring tool designed for remote and hybrid teams. It runs in the background, automatically tracking work hours while capturing periodic screenshots and measuring activity levels. This ensures accountability without constant supervision, helping managers focus on results rather than micromanaging.

Unlike some monitoring tools, Monitask also works in offline mode, making it dependable for teams in areas with unstable internet connections. Its detailed productivity reports give both employees and managers insights into work patterns, enabling data-driven improvements to workflows.

Key Features:

• Automatic time tracking for accurate work logs
• Periodic screenshots to verify work activity
• Activity level monitoring for productivity insights
• Offline mode to ensure tracking continues without internet
• Comprehensive productivity reports for performance analysis

23. ActivTrak

ActivTrak is a cloud-based productivity and workforce analytics platform designed for remote, hybrid, and in-office teams who want data-driven insights without sacrificing trust. It runs in the background, capturing real-time activity data and analyzing behavior patterns to highlight productivity trends, workflow bottlenecks, and improvement opportunities.

This productivity tracker focuses on analytics rather than surveillance, giving managers visibility into team performance while respecting employee privacy. Its intuitive dashboards and reports help leaders make informed decisions that boost efficiency and work-life balance.

Key Features:

• Real-time activity tracking for individuals and teams
• Productivity analytics to identify performance patterns
• Behavioral insights for improving workflows
• Team dashboards for quick performance overviews
• Customizable reports for in-depth analysis
• Cloud-based platform accessible from anywhere

Freelancers & Solopreneurs

For freelancers and solopreneurs, every hour counts. Productivity trackers for independent professionals emphasize simplicity, project-based tracking, and accurate client billing. 

They help individuals organize tasks, monitor time spent on projects, and maximize earnings without the overhead of complex enterprise tools. The right tracker ensures you stay productive while maintaining control over your schedule and workload.

24. Tyme

Tyme is a beautifully designed time-tracking app built for freelancers, solopreneurs, and Apple ecosystem users who value simplicity and precision. It helps track projects, tasks, and billable hours through clean visual timelines and intuitive controls, ensuring users stay on top of deadlines without complexity.

The productivity tool keeps the focus on clarity, integrating seamlessly with Apple Calendar and syncing across macOS and iOS devices. Its minimal interface makes time management effortless while still offering powerful insights through detailed reports.

Key Features:

• Visual timelines for an at-a-glance view of time usage
• Project and task management with billable hour tracking
• Apple Calendar integration for streamlined scheduling
• Automatic device syncing across macOS and iOS
• Intuitive, minimal interface for distraction-free tracking
• Customizable reports for invoicing and analysis

25. Harvest

Harvest is a versatile time-tracking and billing solution designed for freelancers, agencies, and small businesses that want to manage work and payments in one place. It simplifies project tracking, expense management, and invoicing, allowing users to move seamlessly from logging hours to getting paid.

This solution integrates with over 50 popular tools, making it easy to embed into existing workflows without disrupting productivity. Its reporting features provide clear insights into project budgets, team capacity, and profitability, helping users make informed business decisions.

Key Features:

• Time tracking for projects, tasks, and clients
• Built-in invoicing with online payment support
• Expense tracking for accurate project costing
• Integrations with 50+ tools like Trello, Asana, and Slack
• Detailed reporting on budgets, time usage, and profitability
• Cross-platform apps for web, macOS, iOS, and Android

Small Businesses

Small businesses often juggle multiple projects, clients, and team members with limited resources. Productivity trackers designed for SMBs focus on efficient task management, resource allocation, and team coordination. 

These tools streamline workflows, help teams stay on schedule, and provide visibility into productivity, enabling small businesses to grow without losing control over day-to-day operations.

26. Everhour

Everhour is a flexible time-tracking and budgeting tool tailored for small businesses and teams that work heavily within project management platforms. By integrating directly with tools like Asana, Trello, Basecamp, Jira, and ClickUp, it lets users track time, allocate resources, and manage budgets without switching between apps.

This seamless integration ensures teams have real-time visibility into progress, costs, and capacity, making project delivery more predictable and efficient. Its reporting and forecasting features help managers stay ahead of deadlines and budget overruns.

Key Features:

• Direct integration with Asana, Trello, Basecamp, Jira, and ClickUp
• Real-time time tracking inside project management tools
• Budgeting and expense tracking for projects and clients
• Resource allocation to balance workloads effectively
• Detailed reports and forecasting for better decision-making
• Cloud-based platform with web and browser extensions

27. ClickTime

ClickTime is a comprehensive time-tracking and resource management solution designed for small businesses that need to align project budgets with team productivity. Its intuitive timesheets, budgeting tools, and resource allocation features make it easy to plan, monitor, and optimize projects without unnecessary overhead.

With ClickTime, managers gain real-time visibility into costs, progress, and team capacity, helping them make informed decisions to keep projects on schedule and within budget. Detailed reporting and forecasting tools ensure greater financial control and operational efficiency.

Key Features:

• Easy-to-use online timesheets for employees and contractors
• Resource planning and allocation to optimize workloads
• Budget tracking to prevent overspending
• Cost tracking for projects, tasks, and clients
• In-depth reporting and forecasting for better planning
• Cloud-based platform with web and mobile access

Enterprises & Large Teams

Large teams and enterprises require productivity trackers that scale with complex workflows, multiple departments, and advanced reporting needs. 

The following tools focus on automation, analytics, and compliance, offering insights that help managers optimize performance across the organization.

28. Insightful

Insightful is an AI-powered productivity and workforce analytics platform built for enterprises that require compliance-ready monitoring and advanced time management. It uses automated time mapping and intelligent analytics to deliver clear, actionable insights into employee productivity, application usage, and workflow efficiency.

Designed with regulatory requirements in mind, Insightful balances deep visibility with strong privacy protections. Managers can track performance trends, optimize resource allocation, and ensure compliance without resorting to invasive monitoring practices.

Key Features:

• AI-driven productivity insights and trend analysis
• Automated time mapping of tasks, apps, and websites
• Compliance-friendly monitoring for regulated industries
• Detailed analytics on workflows, utilization, and efficiency
• Reporting tools for performance reviews and audits
• Cloud-based platform with secure data handling

29. TimeCamp

TimeCamp is an enterprise-grade automatic time-tracking solution that eliminates the need for manual timers by using keyword and activity-based tracking. It’s designed for large teams and organizations seeking to streamline time management, invoicing, and productivity analysis with minimal user effort.

With its automation-first approach, TimeCamp ensures every billable hour and task is accurately recorded in the background, enabling managers to track budgets, measure efficiency, and optimize team workflows. Detailed analytics and integrations with popular project management tools make it a powerful choice for businesses focused on efficiency and scalability.

Key Features:

• Automatic time tracking triggered by keywords and activities
• Built-in invoicing and expense tracking for client billing
• Budget monitoring to control project costs
• Productivity analysis with detailed reports and trends
• Integrations with project management and collaboration tools
• Cloud-based platform with desktop and mobile apps

Top Productivity Trackers Comparison Chart 

To make your choice easier, we’ve compared the top options of 2025 side-by-side, highlighting their best use cases, standout features, and why they shine above the rest. 

Whether you’re managing a remote team, running a small business, or simply aiming to improve your personal workflow, this chart will help you quickly spot the tool that fits your needs best.

Rank	Tool	Best For	Why It’s the Best
1	Clockdiary	Overall Best	Combines task management and intelligent time tracking in one tool, boosting efficiency without app-switching.
2	RescueTime	Focus & Habit Building	Helps users build lasting productivity habits with minimal effort and automated insights.
3	Traqq	Privacy-Friendly Team Tracking	Balances productivity tracking with employee privacy through blurred screenshots.
4	TimeCamp	Freelancers & Small Teams	Combines time tracking with invoicing for a complete freelancer-friendly solution.
5	DeskTime	Automatic Tracking	Tracks work automatically in the background, making it effortless to measure productivity.

How Our Team Selected the Best Productivity Trackers?

Our selection process combined in-depth research, hands-on testing, and real user feedback to ensure we only recommend tools that truly deliver results. We evaluated each tracker on factors that matter most for productivity, usability, and ROI.

Here’s what we considered:

• Functionality: Assessed core features like time tracking, reporting, integrations, and automation.
• Ease of Use: Prioritized tools with intuitive interfaces and minimal learning curves.
• Customization: Looked for flexible settings to fit different industries and workflows.
• Pricing & Value: Compared costs against features offered to ensure maximum return on investment.
• Scalability: Checked whether the tool can grow with your team or business needs.
• User Feedback: Analyzed reviews and testimonials for real-world performance insights.
• Support & Updates: Considered the quality of customer service and frequency of software improvements.

Track, Focus, and Maximize Your Productivity with Clockdiary

Clockdiary empowers you and your team to track tasks effortlessly, plan your schedule with precision, and eliminate distractions that derail your focus. Whether you’re managing personal goals or collaborating with a team, you’ll have the clarity and structure you need to work smarter, not harder.

With its intuitive interface and powerful features, Clockdiary goes beyond basic time tracking, to become your daily productivity partner. From setting priorities to analyzing performance, it helps you understand where your time goes and how to use it better. Using Clockdiary will result in a consistent workflow, improved productivity, and faster progress toward your biggest goals.