The Timesheet Rejection feature in Clockdiary allows Managers, Admins, and Owners to return incorrect or incomplete timesheets to the employee for correction. Instead of approving inaccurate entries, you can reject them with a clear reason so the user knows exactly what to fix.

Who Can Reject Timesheets?

Only the following roles can reject submitted timesheets:

• Manager
• Admin
• Owner

Just like approval, rejection must be handled by someone other than the User.

When Should You Reject a Timesheet?

You should reject a timesheet if:

• Required days or hours are missing
• Wrong project is selected
• Time entries look incorrect or excessive
• No task descriptions are added when required
• Submission doesn’t align with assigned work or shift

Step-by-Step: How to Reject a Timesheet

Step 1: Access the Approval Dashboard

1. Login and go to Timesheet Reports or Approval Dashboard.
2. Filter for Pending timesheets.

Step 2: Review the Submitted Timesheet

Click on the timesheet and examine:

• Hours worked
• Project(s) assigned
• Any missing or unusual data
• Notes (if available)

If you identify an issue, proceed to reject.

Step 3: Reject the Timesheet

1. Click on the Reject button.
2. A popup will appear asking for a Rejection Note.
3. Enter a clear explanation such as:
   • Hours missing for Friday.
   • Incorrect project assigned.
   • Please include a task description.

Step 4: Confirm and Submit

1. After writing the note, click Confirm to reject.
2. The timesheet status changes to Rejected.
3. The submitter gets notified via email + in-app alert.

What Happens After Rejection?

Outcome	Details
Timesheet Status	Changes to Rejected
User Action	The submitter can edit and resubmit the timesheet
Notification to User	Email with your rejection note + dashboard update
Visibility	Rejected entries remain visible in admin dashboard logs

Notifications Triggered by Rejection

Trigger Event	Who Is Notified	Type of Notification
Timesheet Rejected	Submitter	Email + In-App Alert
		Includes your rejection note

Best Practices for Rejecting Timesheets

• Always include clear, actionable feedback.
• Avoid vague notes like “incorrect entry”, be specific.
• Track frequent rejections to identify training needs.
• Use polite language to maintain team morale.

FAQs – Timesheet Rejection

Summary

Rejecting timesheets in Clockdiary helps uphold time-tracking accuracy while guiding team members to submit correct entries. With rejection notes, real-time alerts, and easy resubmission, the system ensures a clear feedback loop between reviewers and submitters.