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How to Submit a Timesheet
In Clockdiary, timesheet submission is the process where any user, be it an Employee, Manager, Admin, or Owner can record their work hours against assigned projects and submit them for approval. This ensures accurate billing, payroll, and productivity tracking.
Who Can Submit a Timesheet?
Clockdiary supports timesheet submissions by all user roles:
User (Employee)
Manager
Admin
Owner
Each user can log their own time, but cannot approve their own timesheet. Approvals are handled by designated Managers/Admins/Owners.
Step-by-Step: How to Submit a Timesheet
Step 1: Open the Timesheet Section
Log in to your Clockdiary account.
From the left-hand menu, click Timesheet.
Step 2: Enter Project Hours
Select the project you worked on.
Choose the relevant date(s).
Enter the number of hours spent on each day.
Add a note describing the task or progress.
Step 3: Submit for Approval
Click on Submit for Approval.
Confirm the action.
Timesheet status will change to Pending.
Withdrawing a Timesheet
You can withdraw a timesheet if it hasn’t been approved yet.
To withdraw:
Go to Timesheet.
Find the entry with Pending status.
Click Withdraw.
Make edits and resubmit when ready.
Timesheet Status Explained
Status
Description
Draft
Saved but not yet submitted
Pending
Submitted and waiting for manager/admin approval
Approved
Locked; no further changes allowed
Rejected
Returned by approver with a note for correction
What Happens After You Submit?
Action
Recipient
Notification Type
Submit Timesheet
Approver(s)
Email + In-App Notification
Timesheet Approved
Submitter
Email + UI Update
Timesheet Rejected
Submitter
Email with rejection note
Tips for Smooth Timesheet Submission
Log time daily for better accuracy.
Always double-check project selection and hours.
Withdraw and correct mistakes before approval.
FAQ – Timesheet Submission
Q1: Can managers and admins submit their own timesheets in Clockdiary?
Yes, all user roles can log and submit their work hours.
Q2: Can I withdraw a submitted timesheet?
Yes, all user roles can log and submit their work hours.
Q3: What if I submit a timesheet to the wrong project?
Withdraw it, correct the project, and resubmit it for approval.
Summary
The timesheet submission feature in Clockdiary is built to ensure that every team member, regardless of role, can easily track and submit their work hours. With clear statuses, notifications, and flexibility to edit, it supports accurate project tracking, payroll processing, and smooth timesheet for approval workflows.
