In Clockdiary, timesheet submission is the process where any user, be it an Employee, Manager, Admin, or Owner can record their work hours against assigned projects and submit them for approval. This ensures accurate billing, payroll, and productivity tracking.
Who Can Submit a Timesheet?
Clockdiary supports timesheet submissions by all user roles:
- User (Employee)
- Manager
- Admin
- Owner
Each user can log their own time, but cannot approve their own timesheet. Approvals are handled by designated Managers/Admins/Owners.
Step-by-Step: How to Submit a Timesheet
Step 1: Open the Timesheet Section
- Log in to your Clockdiary account.
- From the left-hand menu, click Timesheet.
Step 2: Enter Project Hours
- Select the project you worked on.
- Choose the relevant date(s).
- Enter the number of hours spent on each day.
- Add a note describing the task or progress.
Step 3: Submit for Approval
- Click on Submit for Approval.
- Confirm the action.
- Timesheet status will change to Pending.
Withdrawing a Timesheet
You can withdraw a timesheet if it hasn’t been approved yet.
To withdraw:
- Go to Timesheet.
- Find the entry with Pending status.
- Click Withdraw.
- Make edits and resubmit when ready.
Timesheet Status Explained
| Status | Description |
| Draft | Saved but not yet submitted |
| Pending | Submitted and waiting for manager/admin approval |
| Approved | Locked; no further changes allowed |
| Rejected | Returned by approver with a note for correction |
What Happens After You Submit?
| Action | Recipient | Notification Type |
| Submit Timesheet | Approver(s) | Email + In-App Notification |
| Timesheet Approved | Submitter | Email + UI Update |
| Timesheet Rejected | Submitter | Email with rejection note |
Tips for Smooth Timesheet Submission
- Log time daily for better accuracy.
- Always double-check project selection and hours.
- Withdraw and correct mistakes before approval.
FAQ – Timesheet Submission
Yes, all user roles can log and submit their work hours.
Yes, all user roles can log and submit their work hours.
Withdraw it, correct the project, and resubmit it for approval.
Summary
The timesheet submission feature in Clockdiary is built to ensure that every team member, regardless of role, can easily track and submit their work hours. With clear statuses, notifications, and flexibility to edit, it supports accurate project tracking, payroll processing, and smooth timesheet for approval workflows.
